Architectural Services for Old Greenwich School Mandatory Pre-Bid" Meeting: Old Greenwich School 285 Sound Beach Avenue Old Greenwich, CT

Request for Proposal Architectural Services for Old Greenwich School 1 GREENWICH PUBLIC SCHOOLS Purchasing Department 290 Greenwich Avenue Greenwich, Connecticut 06830 (203) 625-7411 eugene.watts@greenwich.k12.ct.us EUGENE H. WATTS Senior Buyer 11/09/2022 You are invited to submit a proposal for an Architectural Services for Old Greenwich School Renovation and Addition project (heretofore referred to as the “Project”.) The attached proposal specifications detail the requirements we are looking for. Proposers are urged to read all documents carefully and fill out all information requested. Proposals which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection for failure to comply strictly with these conditions. Each proposal must be submitted with one (1) original copy/set, and seventeen (17) copies/sets and one (1) electronic copy (via flash USB drive) of

the proposal. Proposers must submit proposals in a clear, concise and legible manner so as to permit proper evaluation of responsive proposals. The original proposal and copies must be in a sealed envelope plainly marked: Architectural Request for Proposals Opening Date: 12/08/2022 Opening Time: 10:00 a.m. RFP No.: 2395-22 A mandatory pre-proposal meeting will be held on November 16, 2022 at 10:00 a.m. at the site located at 285 Sound Beach Avenue, Old Greenwich, CT. Meet in the Media Center of the Old Greenwich School (“OGS”). The Old Greenwich School Building Committee (hereinafter referred to as the “Building Committee”) will review all proposals submitted and schedule selected firms for an interview/presentation. The Town of Greenwich, Building Committee and the District/School Administration reserves the right to reject any and all responses not deemed to be in the best interest of the Town of Greenwich. Each also reserves the right to waive any informalities in or reject any or all proposals or any part of any proposal. The meeting for the proposal opening will be held remotely by telephone in real time. 2 The details to join the meeting remotely are as follows: Dial-In by phone: US) 9040-814-304 1+ PIN: 523661164# All proposers and other interested people are invited to call in to hear RFP # 2395-22 being read at 10:00 a.m. Very truly yours, _____________________ Eugene H. Watts 3 tel:%E2%80%AA+1%20304-814-9040%E2%80%AC Old Greenwich School Building Committee Greenwich, CT Request for Proposals (RFP) Architectural Services BACKGROUND The Town of Greenwich, CT is about 35 miles northeast of New York City and has a population of about 62,000 people. The Greenwich Public Schools enjoy a national reputation for excellence and have strong support from the community. Our fifteen public schools have a current enrollment of about 9,000 students and consist of eleven elementary schools (K-5), three middle schools (6-8), and one comprehensive high school (9-12). Our district also offers some pre-K and alternative high school programs. REQUEST FOR PROPOSAL The goal of the Project is to renovate and construct an addition to the historic Old Greenwich School using the guidelines set forth within this document and the attached Educational Specifications. The Project's construction should be technologically advanced, energy efficient and accessible. The Project will be funded in part by a school construction grant by the Connecticut State Department of Education (hereinafter referred to as the "CSDE"). The State of Connecticut requires state funded projects to be built using a high-performance building standard (see Regulations of Connecticut State Agencies §§16a-38k-1 to 16a-38k-9). The Project must comply with the standards of the CSDE, applicable Connecticut building codes governing school construction, the 2021 Old Greenwich School Educational Specifications (the “Educational Specifications”) and requirements of the Board of Education of the Town of Greenwich and of the Old Greenwich School Building Committee, Town of Greenwich regulations, the 2019 Greenwich Plan of Conservation and Development, and any other applicable laws and regulations. The Project must be compliant with the Americans with Disabilities Act of 1990, as amended ("ADA") as specified in the Educational Specifications and should attain LEED Silver Certification from the U.S. Green Building Council. AWARD OF CONTRACT The contract will be awarded by the Building Committee/Board of Education to the qualified firm or person at compensation determined to be fair and reasonable considering budgetary limitations, scope, complexity and the nature of goods and/or services. 4 I. INTENT The Building Committee is soliciting proposals from architectural firms to form a design team consisting of, but not limited to architect, MEP, civil engineer, structural engineer, and landscape architect to undertake the design and engineering of the Project which includes the Schematic Design, Design Development, Construction Documents, Construction Administration and Bid"ding and Award portions of the Project. The architect shall not proceed to each next phase of the Project until a written Notice to Proceed is issued. The Board of Education has approved Educational Specifications, which can be view at: https://go.boarddocs.com/ct/greenwich/Board.nsf/files/C7TR9J6A0F78/$file/102121% 20OGS%20Ed%20Specs%20w%20CS.pdf These Educational Specifications include schematic design plans and elevations created and proposed by KG&D Architects during a 2019-2021 Feasibility Review of the Project. Bid"ding firms are advised to take into account the design solutions proposed by KG&D, but should not feel limited or constrained to follow the proposed solution. All firms are requested to submit at least five (5) examples of previous education related work with an emphasis on K-12 public projects as part of their proposal, and list the role(s) the firm played in those building projects, in particular noting where the firm worked with a Project Manager or Construction Manager (see § VI(A)(2)). II. PROPOSED PROJECT SCHEDULE As of November 2022, & subject to revision 11/16/2022 Mandatory walk through at OGS 11/23/2022 Questions from proposers due 11/30/2022 The Purchasing Dept. will post all answers 12/08/2022 Opening Proposal date 01/04 & 01/05/2023 Interviews of top candidates TBD Present top candidate for architect to BOE TBD Execute agreements for architect III. QUESTIONS Questions concerning this RFP will be received only by email directed to bid_department@greenwich.k12.ct.us In the “Subject” line you must put RFP # 2395-22 Architectural Services for Old Greenwich School. All questions must be received no later than November 23, 2022, 1:00 p.m. EST and all responses will be posted to the website no later than November 30, 2022 at 12:00 noon. Failure to comply 5 mailto:bid_department@greenwich.k12.ct.us https://go.boarddocs.com/ct/greenwich/Board.nsf/files/C7TR9J6A0F78/$file/102121%20OGS%20Ed%20Specs%20w%20CS.pdf