Paper

22 May 2023 Paper Xerographic Cut Sheet Copy Paper and Fine Printing Related and Carbonless Paper 22 May 2023 Open 5/8/2023 8:00 AM MDT Type Request for Proposal Close 5/30/2023 11:00 AM MDT Number JK23-14 Currency US Dollar Sealed Until 5/30/2023 11:00 AM MDT 22 May 2023 Contacts Jennifer Knowles jknowles@utah.gov 22 May 2023 Commodity Codes Commodity Code Description 14110 Paper products including business forms and gift wrap and printing and writing paper and security paper 22 May 202322 May 202322 May 202322 May 202322 May 202322 May 202322 May 202322 May 202322 May 2023 mailto:jknowles@utah.gov Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing REQUEST FOR PROPOSALS Paper RFP SOLICITATION #JK23-14 This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and

applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. Purpose of this Solicitation The purpose of this RFP is to enter into a contract to provide: Xerographic Cut Sheet Copy Paper and Fine Printing Related and Carbonless Paper. This RFP and resulting contract award(s) is a solutions-based solicitation; meaning the State of Utah is seeking equipment, products, and/or services that meet the requirements of this RFP and that are commonly desired or are required by law or industry standards. Offerors may include related equipment, accessories, and services to the extent that these solutions are complementary to the equipment, products, and/or services identified in this RFP. Given the cooperative nature of this RFP, it is expected that offerors shall propose a wide array of equipment, products, and/or services at lower prices and with better value than what they would ordinarily offer to the public or to a single government entity. Closing date and time The closing date and time for this sourcing event is as provided in this posting. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above. Multiple Contract Award Anticipated It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: All vendors that receive at least 70% of the total points or 700 out of 1000 points will receive an award. Future Procurements The State of Utah reserves the right and may reopen this solicitation, or create a new solicitation if it determines there may be more competition for the procurement item than when the original solicitation was posted. Length of the Contract The contract resulting from this RFP will be for FIVE (5) years. Background The State of Utah, Division of Purchasing and General Services is requesting bids on Xerographic Cut Sheet Copy Paper and Fine Printing Related and Carbonless Paper. The purpose of this Request for Proposal (RFP) is to establish a five-year statewide contract for Xerographic Cut Sheet Copy Paper and Fine Printing Related and Carbonless Paper for the use of all State of Utah agencies and its political subdivisions (i.e. colleges, universities, school districts, cities, counties, special services districts etc.). This solicitation may result in a single or multiple award contract(s). Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number Description The State of Utah Division of Purchasing is the issuing procurement unit and the State of Utah Division of Purchasing is the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #JK23-14. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP. Additional Information Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFP. Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors. Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the request for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the request for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the request for proposals by the procurement unit. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired. The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, but proposals may be accepted without discussions. New Technology Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract. Evaluation Administrative and Mandatory Minimum Requirement Compliance Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code. To be responsive and responsible Offerors must review and respond to the following sections of this RFP: Prerequisites, Buyer Attachments, Questions, and Items.  The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP.  The Buyer Attachments Section contains the standard contractual terms and conditions required by the State and any other required documents associated with this RFP.  The Questions Section contains the questions that Offerors are required to answer in order to submit a proposal.  The Items Section contains the detailed description of the procurement items being sought and allows the Offerors to provide their cost proposals. Offerors must review each section carefully. Required to View Event Prerequisites Required to Enter Bid 22 May 2023 1. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit. 2. All questions must be submitted through SciQuest during the Question and Answer period. 3. Pursuant to the Utah Procurement Code the following entities are Eligible Users and are allowed to use theawarded contracts. 4. The State of Utah Division of Purchasing does not guarantee any purchase amount under an awarded contract. 5. A Bidder must guarantee its pricing for the period described in this RFP. 6. If an Offeror is awarded a contract from this RFP then it is required to provide a quarterly administrative feeand report. 7. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State. 8. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section. 9. The proposed Scope of Work has been attached to this RFP. 10. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Offerors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite. 11. To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section. 12. Offeror's cost proposals will be evaluated independently. 13. All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal. 14. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions thathave been attached to this RFP. 15. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired. 16. Responses should be concise, straightforward and prepared simply and economically. 17. Proposals must be submitted electronically, through SciQuest. 22 May 202322 May 202322 May 202322 May 202322 May 202322 May 202322 May 2023 Buyer Attachments 1. Claim of Business Confidentiality 12.7.20.pdf 2. Changing your Time Zone 3. Terms and Conditions for Goods & Services (Cooperative Contracts) 4. Attachment B Scope of Work Udated.docx 5. Attachment C Cost Sheet.xlsx 6. Attachment_D_MMR_and_Technical_Criteria.docx 7. Score Sheet.xls 22 May 202322 May 202322 May 202322 May 202322 May 202322 May 2023 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQxMTAyLTEwMTgxODg2NzBDbGFpbSBvZiBCdXNpbmVzcyBDb25maWRlbnRpYWxpdHkgMTIuNy4yMC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQxMTAyLTU2NjA0NDcyOUNoYW5naW5nIFlvdXIgVGltZSBab25lLnBwdHg%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQxMTAyLTE0MjAxMjY3ODBUQ0Nvb3BHb29kc1NlcnZpY2VzLTA1MDIyMDIzX1JTLmRvY3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQxMTAyLTE0Mjk4MjEzNjZBdHRhY2htZW50IEIgU2NvcGUgb2YgV29yayBVZGF0ZWQuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQxMTAyLTE0MjE4MTkyMjFBdHRhY2htZW50IEMgQ29zdCBTaGVldC54bHN4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQxMTAyLTE0MjI1NTgxODlBdHRhY2htZW50X0RfTU1SX2FuZF9UZWNobmljYWxfQ3JpdGVyaWEuZG9jeA%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMTQxMTAyLTE0MjE4MTk4NTRTY29yZSBTaGVldC54bHM%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Acceptance of Prerequisites Instructions: 1.1 Offeror acknowledges that it is the offerors responsibility to to upload any and all documents in responding to the solicitation. If the vendors fails to upload a document, uploads an incorrect document, uploads a blank document, or uploads any document incorrectly the State of Utah may not allow the vendor to make changes following the closing of the solicitation. 1.2 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? 1.3 Offeror acknowledges that they do not have financial ties to individuals or entities on anOFAC sanctions list. 1.4 In accordance with Utah Statute 63G-27-101, effective May 5, 2021, vendors contracting with the State to provide a good or service, including supplies, information technology, or construction services must certify they are not currently engaged in a boycott of the State of Israel and agrees not to engage in a boycott of the State of Israel for the duration of the contract (if awarded). Offeror is providing this certification in accordance with state law by selecting "Yes" to this question. 1.5 If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below. Otherwise, please mark “no”. Please see UCA 63G-6a-120 & 902 for additional details. 1.6 Please upload information impacting Offeror’s responsiveness here. 1.7 Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov. 1.8 In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs. Offeror acknowledges that it has read and understands this question. 1.9 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its outstanding tax lien. 1.10 If awarded a State Cooperative Contract Offeror understands that its resulting contract may be terminated for convenience, without cause, if there is no reported spend for any one fiscal year of its contract. Group 2: Vendor Information Instructions: 2.1 Please provide your firm's legal company name. 2.2 Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.) 2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. 2.4 Please provide your ordering address and the remit to address. Please clearly identify each address. 2.5 Please provide your firm's State of Utah Sales Tax ID Number.If you do not have a State of Utah Sales Tax ID Number, please write "N/A". 2.6 Identify your firm's type of business. 2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)? 2.8 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah. 22 May 202322 May 202322 May 202322 May 202322 May 2023 Group 3: Vendor's Submission Instructions: 3.1 Offeror/Bidder understands and acknowledges that if Offeror/Bidder accessed the "View as PDF" document available on the Utah Public Procurement Place Business Opportunities website and did not login to Offeror/Bidder's account in the Utah Public Procurement Place system, that Offeror/Bidder may not be viewing the entire the sourcing event and therefore may not be viewing the complete sourcing event requirements. Offeror/Bidder acknowledges that Offeror/Bidder has logged into Utah Public Procurement Place account and viewed the full sourcing event requirements including hyperlinks before submitting a response to a sourcing event. 3.2 Potential Conflicts of Interest. Vendor must identify any conflict, or potential conflict of interest, that might arise during the contract. If no conflicts are identified or expected, write “None” in this section. 3.3 Offeror acknolwedges that the State of Utah may sign participating addendums with national cooperatives that also meet the scope of this solicitation and contract(s) awarded from this solicitation if it is in the best interest of the State. Any participating addendums with national cooperatives will be reviewed for alignment with the Utah Procurement Code. 3.4 If your firm is requesting parts of its proposal be protected please upload your Claim of Business Confidentiality Form here as well as your redacted proposal. 3.5 Any exceptions to the Terms and Conditions must be uploaded here in the format outlined in Prerequisites: Standard Terms and Conditions (Exceptions and Negotiations). Further, any vendor terms and end user agreements (EULAs) required by your firm must also be uploaded here in the format outlined in Prerequisites: Standard Terms and Conditions (Exceptions and Negotiations). Exceptions and/or additions submitted after the date and time for receipt of proposals will not be considered. If you have no exceptions or additions, upload a document stating "None". 3.6 Offeror affirms that yes that pursuant to the Code of Federal Regulations 2 CFR 200.216 - Prohibition on certain telecommunication and video surveillance services or equipment, that none of the goods (including component parts) or services offered within its proposal are from the entity Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). 3.7 Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation. Group 4: Mandatory Minimum Requirements Instructions: 4.1 Offeror must confirm that they have been in business for at least 3 years as a full-service provider of paper. 4.2 Offeror must confirm that they are able to complete the Scope of Work. 4.3 Offeror must be able to deliver paper locally. 4.4 Offeror agrees to submit bracket pricing upon request. Group 5: Technical Criteria Instructions: 5.1 DELIVERY: Provide a statement about the delivery of products including your ability to deliver inside if required, deliver locally, whether or not shipping charges are included in minimum order cost, and standard delivery times. 5.2 QUALITY: Provide a statement about the quality of your paper, where it is sourced, and your quality control measures. Include a description of your product warranties and remedies to ensure specifications in the Scope of Work are met. 5.3 PRICE GUARANTEE: Describe you price guarantee, including how you manage supply-chain issues and your expected levels of inventory and how you will address any price volatility. 22 May 202322 May 202322 May 202322 May 202322 May 2023 5.4 EXPERIENCE: Submit a statement describing your experience, years in business, types of paper you sell, and what makes you well suited to meet the needs of the State of Utah. Group 6: Cost Sheet Instructions: 6.1 Offeror must complete the provided Attachment C Cost Sheet. Please do not edit the format of this form, doing so will result in you being rejected. Please upload your completed Attachment C Cost Sheet found in the Buyer's Attachment Section form here. Do not include pricing in your technical response. Any deviation from this format may result in a disqualification of proposal. 22 May 202322 May 202322 May 202322 May 202322 May 2023 Product Line Items Product Line Items There are no Items added to this event. 22 May 202322 May 202322 May 202322 May 2023 Service Line Items Service Line Items There are no Items added to this event. 22 May 202322 May 202322 May 2023