Small Package Delivery Services

523 East Capitol, Pierre, South Dakota 57501 605.773.3405 / boa.sd.gov SDSU QUICK TURNAROUND/BACK UP PRINT NOTICE OF AWARDS Buyer: Missy Schuetzle (007) Phone: 605-773-4277 Fax: 605-773-4840 Email: Missy.Schuetzle@state.sd.us Date: September 21, 2021 1. Contract Term: This notice establishes contract(s) resulting from IFB #2484 for a period of one (1) year, from October 1, 2021 through September 30, 2022 inclusive. The Solicitation and the vendor’s response, along with the South Dakota Vendor’s Manual are made part of the vendor’s contract by this reference. 2. Extension: The State may, at its own discretion, extend a contract for an additional two (2) months past the original contract expiration date. The State may renew this contract for up to four (4) additional one (1) year periods. Notice shall be given by the State to the vendor at least 60 days prior to the termination of the contract, and the vendor shall agree

to such extension within 30 days thereafter, before such extension period shall become effective 3. Pricing: Price increases will not be considered until the contract has been in effect for 90 days. Written requests for price escalation must be supported by dated manufacturer’s printed price sheets or similar documentary evidence must support written requests for price escalation. This evidence must be presented to the Office of Procurement Management, and if approved, the new pricing will become effective immediately after date of approval. Price increases will be allowed for the actual cost of the price increase from the manufacturer to the supplier only and must be presented as a percentage of increase, which will be used to adjust vendor pricing to the State. Price decreases are acceptable on invoice(s) presented for payment. If the open market price of a specific contract item is under the vendor's price, the State reserves the right to purchase the lower priced product. 4. Delivery: The contractor shall furnish and deliver all of the awarded items of supplies, equipment, and commodities enumerated in the schedules and specifications, at the price and according to the terms and conditions, and of the kind, quality, and amounts and at the times specified in the schedules and specifications. The supplies, equipment and commodities shall be delivered to the mailto:Missy.Schuetzle@state.sd.us Director of the Office of Procurement Management or to such State Department or State agency as he shall direct and such delivery shall be made without cost to the State. 5. Restriction of Boycott Israel: For contractors, vendors, suppliers, or subcontractors with five (5) or more employees who enter into a contract with the State of South Dakota that involves the expenditure of one hundred thousand dollars ($100,000) or more, by submitting a response to this solicitation or agreeing to contract with the State, the bidder certifies and agrees that the following information is correct: The bidder in preparing its response in considering bids submitted from qualified, potential vendors, suppliers, and subcontractors, or in the solicitation, selection, or commercial treatment of any vendor, supplier, or subcontractor, has not refused to transact business activities, has not terminated business activities, and has not taken other similar actions intended to limit its commercial relations, related to the subject matter of the bid, with a person or entity on the basis of Israeli national origin, or residence or incorporation in Israel or its territories, with the specific intent to accomplish a boycott or divestment of Israel in a discriminatory manner. It is understood and agreed that, if this certification is false, such false certification will constitute grounds for the State to reject the bid submitted by the bidder on this project and terminate any contract awarded based on the bid. The successful bidder further agrees to provide immediate written notice to the contracting executive branch agency if during the term of the contract it no longer complies with this certification and agrees such noncompliance may be grounds for contract termination. 6. In the event of the inability or failure of the contractor to furnish and deliver any item or items enumerated in the schedules and specifications at the time and in accordance with the terms and conditions therein provided, the Director of the Office of Procurement Management may contract for or purchase such supplies, equipment, and commodities in the open market and the contractor shall make good the excess over the price named in the schedule and specifications and the cost of such supplies, equipment, and commodities in the open market provided however, that the foregoing provisions shall not apply where other penalties for any default in the performance of the conditions of this contract are provided for in the schedules and specifications. 7. All orders shall be shipped F.O.B. destination. Deliveries shall be made at such time, place and in such quantities as shown on the Purchase Order. All items in common usage are to be shipped within 30 days from the date of purchase order. An additional 10 days will be allowed for back-ordered items when notification is given, in writing, to the ordering agency that the items are not available for immediate delivery. 8. All delivery tickets, invoices and statements shall show the purchase order number, brand or trade name and State Item Number when applicable as shown in this contract. Invoices must be submitted in duplicate to the State Agency ordering the merchandise. DO NOT SUBMIT STATEMENTS OR INVOICES TO THE OFFICE OF PROCUREMENT MANAGEMENT AS IT ONLY DELAYS PAYMENT. 9. Unless otherwise indicated, payment for items on the contract(s) may be made with the South Dakota Purchasing Card (Citibank Master Card). State agencies may use the Purchasing Card when making purchases of $1000.00 or less per transaction. Steven L. Berg, Director Office of Procurement Management Contractor Creative Printing, Inc. 210 3rd Street SW Huron, SD 57350 Contact: Brad McGirr Phone: 605-352-6565 E-mail: brad@creativeprinting.com Vendor #12046602 Contract #17622 mailto:brad@creativeprinting.com SDSU Quick Turnaround/Back-up Print – Annual Contract This will be an annual print contract and shall be effective October 1, 2021 through September 30, 2022. The purpose of this contract is to handle overflow print projects the SDSU Print Lab is not able to accommodate. Due to the current volatility, allocation process and lack of availability in the paper market, vendors may utilize virgin paper in order to meet the paper requirements listed below. Price increases will not be considered until the contract has been in effect for 90 days. Written requests for price escalation must be supported by dated manufacturer’s printed price sheets or similar documentary evidence must support written requests for price escalation. This evidence must be presented to the Office of Procurement Management, and if approved, the new pricing will become effective immediately after date of approval. Price increases will be allowed for the actual cost of the price increase from the manufacturer to the supplier only and must be presented as a percentage of increase, which will be used to adjust vendor pricing to the State. Price decreases are acceptable on invoice(s) presented for payment. Time Delivery Requirements: (CRITICAL) Quick Turnaround job requests received by the contract vendor between 8:00 a.m.-12:00 p.m. will be required to provide delivery to SDSU Campus no later than the next business day by 12:00 p.m. Quick Turnaround job requests received by the contract vendor between 1:00 p.m.-5:00 p.m. will be required to provide delivery to SDSU Campus no later than the next business day by 5:00 p.m. Example: Contract vendor receives Quick Turnaround job ticket 10:00 a.m. Monday morning. Delivery will be required to SDSU Campus by Tuesday, 12:00 p.m. **Contract vendor will have the option to decline a print job if they are not able to meet the delivery requirements. The 12 Frequently Requested Orders received between 8:00am-12:00pm will have 5 production days to provide delivery to SDSU Campus no later than 5:00pm. The 12 Frequently Requested Orders received between 1:00-5:00pm will be required to provide delivery to SDSU Campus no later than the 6th business day by 5:00pm. Many of these print jobs are for specific events, therefore non-delivery of print project may result in non- payment from SDSU since the print project would no longer be needed since event has since passed. Late production deliveries could invalidate the bid award. No “proof” approvals are necessary on Quick Turnaround jobs. Digital proofs are okay for the Frequently Requested jobs. Contract Vendor must assign one dedicated liaison to communicate and work with SDSU Printing Services. The awarded vendor must have production facilities (not be print brokers) and awarded vendor cannot subcontract projects out to other vendors. PMS colors can be printed as 4 color process. Please note the screen mix of PMS 287 Blue (a school color) can easily print as a reddish purple hue due to the amount of magenta in the mix--we prefer it to print to the blue’r hue. Shipments for all projects are directed to: South Dakota State University F&S Customer Service Center 1451 Stadium Road Brookings SD 57007 Attn: Printing Services Shall include the statement “Printed On Recycled Paper” Shall include an inscription listing the publisher, number of copies published, and approximate cost per copy per SDCL 5-18D-15 The vendor must provide environmentally preferable paper products that meet one of the following criteria: (1) Green Seal certified as defined in ARSD 10:02:05:04; (2) Ecologo certified as defined in ARSD 10:02:05:05; or (3) Comply with the minimum requirements for recycled content as published in the United States Environmental Protection Agency Comprehensive Procurement Guidelines, Buy-Recycled Series, Paper Products, October 2007. The Comprehensive Guide can be viewed on OPM’s website at https://boa.sd.gov/central-services/procurement-management/default.aspx under “Info for Vendor’s” 4) or any other certification program or comparable data. The vendor may offer lower cost alternative paper products that do not meet one of the listed requirements, as long as all other specification requirements are met. The State may consider the alternative products for award if it is apparent that no product is available that meets any of the stated requirements or if the environmentally preferable paper product does not exceed the price of the alternate product by more than five percent. SDSU Contact: (Robert Carlson 605-688-4270 or robert.carlson@sdstate.edu) Yeager Hall, Room #104 Brookings, SD 57007 605.688.5111 https://boa.sd.gov/central-services/procurement-management/default.aspx