Third Party Transportation Services

Login Bid Opportunity Detail Return to ListingSupplier Registration Bid Information Type Request for Proposal Status Issued Number 24-13 Addendum 1 (Third Party Transportation Services) Issue Date & Time 4/1/2024 12:38:39 PM (CT) Close Date & Time 5/9/2024 04:00:00 PM (CT) Time Left 10 days 4 hours 55 minutes 59 seconds Notes ADDENDUM 1 - Sample Invoices have been provided. Samples are from the current vendors, HopSkipDrive and EverDriven; they can be found under the Attachments Tab. ******************************************************************************************************************** To provide and coordinate safe and reliable transportation for eligible students living outside the Hurst-Euless-Bedford (HEB ISD) attendance zone attending HEB ISD schools and students living in the HEB ISD attendance zone attending schools in other districts. Some students may be special education students and may require accommodations. Sample routes will be located under Line Items tab

to complete pricing. Contact Information Name Lynn Kruger Address 1849 Central Dr Bedford, TX 76022 USA Phone (817) 399-2043 Fax Email lynnkruger@hebisd.edu Bid Documents Document nameFormat Data pager Data pager 1 Page size: PageSizeComboBox select10152050 2 items in 1 pages Bid Invitation Acrobat / PDF Public Question & Answer Acrobat / PDF Bid Attachments File NameDescriptionFile Size Data pager Data pager 1 Page size: PageSizeComboBox select10152050 7 items in 1 pages Fillable W-9.pdf (please login to view this document) This is a required form by the IRS for government entities that pay vendors in excess of $600.00 annually in order to issue a 1099 form and is required in conjunction with the reporting requirements by the Internal Revenue Service. Prospective vendors must comply with this attribute by uploading a completed IRS W-9 Form for a Qualification Statement or bid to be considered.129 KB CIQ.pdf (please login to view this document) This attribute is required in conjunction with House Bill 914, which went into law September 1, 2005, and became effective January 1, 2006. This is a three-page form, the first of which is a Notice to Vendors and the remaining two pages are the Conflict of Interest Questionnaire. Response to this fulfills requirements under Chapter 176, Section 176.006 (a) of the Texas Local Government Code. Vendors are required to complete this and include in his/her response, if applicable. Prospective vendors must address this attribute for a Qualification Statement or bid to be considered.48 KB Standard_Terms_&_Conditions_(Sept._2022).pdf (please login to view this document) HEB ISD Standard Terms and Conditions applicable to all procurement opportunities and any resulting agreement.204 KB SB9_Contractor_Submission_Requirements.pdf (please login to view this document) Relating to the rights and certification of public school educators, including financial and other assistance and waivers provided to public schools by the Texas Education Agency related to public school educators, methods of instruction provided in public schools, and certain allotments under the Foundation School Program.124 KB District Map_220323.pdf (please login to view this document) HEB ISD District Map243 KB RFP#24-13 Scope of Work.docx (please login to view this document) Scope of Work. Questions to be completed within the document.23 KB Sample Invoices.pdf Sample Invoices500 KB Bid Questions Question We interpret the Scope of Work document with Questions 1 - 10 as the main body of the proposal response. Does the district recommend we attach our Q&A in the "Other Attachments" section? Similarly, would the District prefer if we combined all of the Requested Attachments (1-10) in a single document? Or is the districts preference to view each individually? AnswerThe District prefers one single document for the Q&ASubmitted4/25/2024 01:02:19 PM (CT) Question Regarding references and the term “local”, is listing references from outside the local Metroplex going to affect scoring? AnswernoSubmitted4/24/2024 03:37:20 PM (CT) Question What are the rates of the current vendor/s? AnswerRates vary based on the vendors' billing structures, including the use of a consistent driver for a route. One 10-mile route may cost $5.48/mile with one vendor and a 25-mile route may cost $4.12/mile with another vendor. One vendor charges a flat milage rate and another charges a base fee + milage. Current renewal agreements also address the fee structures (or lack thereof) for additional riders on the same route, consistent drivers, cancellation policy, fuel surcharge, damage, wait time, payment/late payment, monitor, wheelchair, and car seatSubmitted4/24/2024 03:35:57 PM (CT) Question Can the district please confirm the total estimated program size is 2-3 students total for this procurement? AnswerAs of April 2024, we have 40 active third party transportation routes. Each routes have 2-3 riders.Submitted4/12/2024 09:07:55 AM (CT) Question What are the Insurance limits and requirements? The capacity of vehicles used by alternative student transportation companies is way smaller in comparison with the school yellow bus. AnswerRefer to Attribute #50Submitted4/3/2024 10:20:16 AM (CT) Question Is the District exceeding its transportation budget? AnswerThe District is exceeding it's budget for third-party McKinney-Vento transportation. Additionally, two federal grants providing funding for McKinney-Vento will no longer be available next school year.Submitted4/3/2024 10:20:03 AM (CT) Question Does the district have Special Needs / McKinney Vento students to transport to school? If so, how many and how does the district transport the students? AnswerTransportation routing for students receiving special education services and eligible for McKinney-Vento is determined by a team of educators that understands the students' needs for special services. Students that require substantial accommodations and/or support to ride safely are typically routed on a school bus. As of April 2024, HEB provided transportation for approximately 80 McKinney-Vento routes during the 23-24 school year.Submitted4/3/2024 10:19:48 AM (CT) Question Can we submit our bid price sheet with a base fee plus mileage? AnswerYesSubmitted4/3/2024 10:19:23 AM (CT) Question Can this BID be awarded to multiple vendors? AnswerYesSubmitted4/3/2024 10:19:08 AM (CT) Question Do you require any special equipment to transport the students? eg. Safety Vest (Harness), Car Seat, Booster Seat, Buckle Guard, Partition .... etc? What’s the number of students who need such equipment based on the current contract? AnswerCar seats and booster seats (and installation) are required to safely transport some students in accordance with recommended guidelines, as of March 4, 2024, students using third party transportation required car seats.Submitted4/3/2024 10:18:50 AM (CT) Items 1 - 10 shown of 21 • Page 1 of 2 shown First < 1 2 3 > Last