High School Addition Wireless Access

(RFP) is to invite prospective vendors to submit a proposal to provide a complete wireless solution for our High School Addition. Clinton Community Schools will consider separate bids of all project areas. The RFP provides vendors with the relevant operational, performance, application, and architectural requirements of the system. The RFP will be posted on the school website Questions received, if any, and responses will be posted on the Clinton Community Schools website as an addendum to this solicitation. It is the responsibility of all interested parties to monitor and download this information. 1.2 Coverage & Participation The intended coverage of this RFP, and any agreement resulting from this solicitation, shall be for the use by all faculty, staff, and students at Clinton Community Schools. Clinton Community Schools reserves the right not to enter into any contract, to add and/or delete elements, or to change any element of the coverage and participation at any time without

prior notification and without any liability or obligation of any kind or amount. Offers received without the entire completed attached forms may result in disqualification. 2 General Information 2.1 Original RFP Document Clinton Community Schools shall retain the RFP, and all related terms and conditions, exhibits and other attachments, in original form in an archival copy. Any modification of these, in the vendor’s submission, is grounds for immediate disqualification. 2.2 Schedule of Events The following is a tentative schedule that will apply to this RFP, but may change in accordance with the organization’s needs or unforeseen circumstances. Changes will be communicated by e-mail to all invited vendors. Issuance of RFP March 15, 2024, 3:00pm EST Technical Questions/Inquiries due March 27, 2024, 3:00pm EST RFP Closes / Bids due April 1, 2024, 3:00pm EST Final Award Notification April 15, 2024, 3:00pm EST 3 Proposal Preparation Instructions 3.1 Vendor’s Understanding of the RFP In responding to this RFP, the vendor accepts full responsibility to understand the RFP in its entirety, and in detail, including making any inquiries to Clinton Community Schools as necessary to gain such understanding. Clinton Community Schools reserves the right to disqualify any vendor who demonstrates less than such understanding. Further, Clinton Community Schools reserves the right to determine, at its sole discretion, whether the vendor has demonstrated such understanding. That right extends to cancellation of award, if award has been made. Such disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to Clinton Community Schools. Clinton Community Schools Request for Proposal, Wireless Access Points Page 4 Clinton Community Schools Confidential 3.2 Good Faith Statement All information provided by Clinton Community Schools in this RFP is offered in good faith. Individual items are subject to change at any time. Clinton Community Schools makes no certification that any item is without error. Clinton Community Schools is not responsible or liable for any use of the information or for any claims asserted there from. 3.3 Project Funding Projects are contingent upon funding and final board approval. Depending on funding, the school may choose to proceed with all or part of the projects, at the school’s discretion. 3.4 Communication Verbal communication shall not be effective unless formally confirmed in writing by a specified procurement official in charge of managing this RFP process. In no case shall verbal communication govern over written communication. 3.4.1 Vendors’ Inquiries. Applicable terms and conditions herein shall govern communications and inquiries between Clinton Community Schools and vendors as they relate to this RFP. Inquiries, questions, and requests for clarification related to this RFP are to be directed in writing to: Clinton Community Schools Technology Department 340 East Michigan Ave. Clinton, MI 49236 Telephone: (517) 456-2030 E-mail: adam.covell@clinton.k12.mi.us 3.4.2 Informal Communications shall include, but are not limited to: requests from/to vendors or vendors’ representatives in any kind of capacity, to/from any Clinton Community Schools employee or representative of any kind or capacity with the exception of Adam Covell for information, comments, speculation, etc. Inquiries for clarifications and information that will not require addenda may be submitted verbally to the named above at any time. 3.4.3 Formal Communications shall include, but are not limited to: • Questions concerning this RFP must be submitted in writing and be received prior to March 27, 2024, 3:00pm, EST. • Errors and omissions in this RFP and enhancements. Vendors shall recommend to Clinton Community Scho