IPTC Copier Leases and Services

Project: IPTC Copier Leases and Services Ref. #: RFP 24-02-494 Type: RFP Status: Open Open Date: Mar 18th 2024, 4:00 PM EDT Questions Due Date: Mar 29th 2024, 3:00 PM EDT Contact Information: KAROLYN RATCLIFF, kratcliff@indygo.net Close Date: Apr 10th 2024, 4:00 PM EDT Days Left: < 1 Project Description:IPTC proposes a single contract award for the lease, maintenance, repair, support, and delivery services for approximately Twenty-four (24) networked printers and multi-functional devices in multiple Indianapolis locations. The contractor will oversee the day-to-day maintenance and repair of all IPTC networked printers, copiers, and multifunction devices listed in the scope of work. The overall future intent is to maintain the number of noted types of devices listed below and allow for the addition of another facility and growth of the total lease agreement by as much as 10% over the duration of the contract. IPTC also seeks to

purchase and deliver toner and related consumable supplies for the equipment included in the scope of this solicitation to each site location. Important Events:OngoingOpen DateOnline PortalPosting date for the OpportunityMar 18th 2024, 4:00 PM EDTN/AUpcomingClose DateOnline PortalDeadline for SubmissionsApr 10th 2024, 4:00 PM EDTN/AUpcomingIPTC Board Meeting - Project AwardedLive on Facebook @IndyGoBusMay 23rd 2024, 11:00 AM EDTNoPassedPre-Proposal MeetingTEAMs (email to request a link to virtual mtg.Mar 25th 2024, 1:30 PM EDTNoPassedQuestions Due DateOnline PortalDeadline to submit QuestionsMar 29th 2024, 3:00 PM EDTN/APassedAddendum 1 - Q&A (answers released)Online PortalAnswers to all submitted questions will be posted to BonfireApr 3rd 2024, 5:00 PM EDTNo Supporting Documentation:Addendum 1.pdfAddendaComplete Addendum 1 - includes Addendum Acknowledgement 'Sign-Off' page.Read more...Apr 3rd 2024, 3:24 PM EDT - All Certs and Docs to Include - XBE.pdfDocumentationProposal Checklist and Certifications that must be signed and returned.Read more...Mar 18th 2024, 9:12 AM EDT - ATTACHMENT A.pdfDocumentationAttachment A - Scope of Service/Work ChecklistMar 18th 2024, 3:46 PM EDT - Bid Offer Cost Form.pdfDocumentationProposal Cost Offer FormMar 18th 2024, 9:19 AM EDT - Contract Template for RFP 24-02-494.pdfDocumentationStandard IPTC Materials/Supplies Vendor Contract TemplateRead more...Mar 18th 2024, 4:15 PM EDT - Pre-Bid Mtg 03.25.24 Attendees.pdfDocumentationAttendance at the Pre-Proposal meeting, held March 25, 2024.Read more...Mar 25th 2024, 3:01 PM EDT - RFP 24-02-494 IPTC Copier Leases and Service.pdfDocumentationRFP 24-02-494 IPTC Copier Lease and Service SolicitationRead more...Mar 18th 2024, 3:45 PM EDT - Submission Instructions - RFP 24-02-494.pdfOtherSubmission InstructionsMar 19th 2024, 9:51 AM EDT - Commodity Codes: UNSPSC 432121 Computer printers: In computers, a printer is a device that accepts text and graphic output from a computer and transfers the information to paper, usually to standard size sheets of paper. Printers are sometimes sold with computers, but more frequently are purchased separately. Printers vary in size, speed, sophistication, and cost. In general, more expensive printers are used for higher-resolution color printing. UNSPSC 43212105 Laser printers: Uses the same technology as copy machines. A non-impact high-resolution printer which uses a rotating disk to reflect laser beams to forms an electrostatic image on an imaging [developer] drum. This attracts electrically charged toner (dry ink powder,generally a plastic heat-sensitive polymer) which is then transferred onto the paper and fused into it by heat. Laser printers produce very high quality text and graphics. UNSPSC 43212107 Plotter printers: A plotter is a printer that interprets commands from a computer to make line drawings on paper. Unlike a regular printer, the plotter can draw continuous point-to-point lines directly from vector graphics files or commands. It uses one or more pens that can be raised, lowered and moved over the printing media to draw graphics or text.The heart of the plotter is the printer head assembly,consisting of a horizontal bar and, attached to it, the head assembly holding the pen in use. The pen can be positioned horizontally by moving the pen assembly along the bar.Vertical positioning is achieved by either moving the bar(stationary page plotter) or the paper (rolling page plotter).Combinations of horizontal and vertical movement are used to draw arbitrary lines and curves in a single action, in contrast to printers which usually scan horizontally across the page. UNSPSC 43212110 Multi function printers: A device that combines the facilities of a Printer with one or more of the following: Scanner, or FAX, or Photocopier