Excavator Piling

STATE OF IDAHO DEPARTMENT OF LANDS EXCAVATOR PILING REQUEST FOR QUOTE NO. 24-205 DUE BEFORE 3:00:00 PM PT ON APRIL 9, 2024 STATE OF IDAHO DEPARTMENT OF LANDS REQUEST FOR QUOTE 24-205 EXCAVATOR PILING RESPONSES DUE BEFORE 3:00 PM PT (Pacific Time) on April 9, 2024 The purpose of this Request for Quote (RFQ) package is to solicit quotes for the efficient completion of the EXCAVATOR PILING work outlined in the attached project descriptions and contract documents. NOTE – Your company must be registered as a supplier in LUMA to be awarded a contract. QUESTIONS: Questions pertaining to RFQ specifications must be submitted in writing via email to Sherry Leason at sleason@idl.idaho.gov. The deadline for receiving questions is 5:00 P.M., PT, April 2, 2024. Only questions answered by written amendment are binding. Oral interpretations have no legal effect. Unofficial communication streams are not binding and at your own risk. Responses

to questions received will be posted as an addendum on the IDL website at www.idl.idaho.gov. Verbal questions will not be accepted. INSTRUCTIONS: All price quotes will be entered on the attached Schedule A. The signed Schedule A may be returned to either the Email or physical address listed below. The right is reserved to accept quotes on each item separately or as a whole. IDL reserves the right to award on an all or nothing basis or to accept any portion of a quote or to award multiple Contracts if in the best interest of the State. Idaho Department of Lands shall award the Contract to the qualified Vendor submitting the lowest responsible and responsive quote. In the case of math errors, the PRICE PER UNIT will be correctly extended, and the corrected TOTAL EXTENDED AMOUNT will be the basis for award. RFQ DEADLINE AND DELIVERY REQUIREMENTS: Quotes must be received by the Idaho Department of Lands at either the physical address or email address listed below before 3:00 PM PT (Pacific Time) on April 9, 2024. The Department of Lands is not responsible for lost or undelivered quotes or for failure of the United States Postal Service or any courier service to deliver quotes to the Idaho Department of Lands by the RFQ deadline. The Idaho Department of Lands assumes no responsibility for failure of any electronic submission process, including any computer or other equipment to deliver all or a portion of the Quote at the time, or to the location, required by the Solicitation. The date and time of electronically received Quotes, to the Idaho Department of Lands email address listed below, will be used to determine if electronically submitted Quotes were received by the due date and time specified. Late quotes will not be accepted. Fax quotes will not be accepted. Delivery Address: Idaho Department of Lands ATTN: Sherry Leason, Senior Buyer 3284 W. Industrial Loop Coeur d’Alene, ID 83815 OR sleason@idl.idaho.gov A Quote submitted using “Express/Overnight” services must be shipped in a separate sealed inner envelope identified as stated below and enclosed inside the “Express/Overnight” shipping envelope. Quotes mailed in a sealed envelope are to be marked in the lower left-hand corner and emailed quotes are to be marked in the subject line with the following information: Sealed Quote For: RFQ 24-205 – Excavator Piling Responses due Before: 3:00 PM PT (Pacific Time) on April 9, 2024 IDL RFQ 24-205 2 of 37 EXCAVATOR PILING mailto:sleason@idl.idaho.gov http://www.idl.idaho.gov/ mailto:sleason@idl.idaho.gov IDAHO DEPARTMENT OF LANDS STANDARD INFORMATION ADDENDA It will be the respondent’s responsibility to check for any addenda prior to submitting a quotation. In the event it becomes necessary to revise any part of the solicitation documents, addenda will be made available. Information given to a respondent will be available to all other respondents if such information is necessary for purposes of submitting a quotation or if failure to give such information would be prejudicial to uninformed respondents. BURDEN OF PROOF ANY VARIATIONS of brand names or deviations from the specifications MUST BE CLEARLY STATED. It shall be the responsibility and burden of the submitting vendor to furnish the State WITH ITS ORIGINAL SUBMISSION sufficient data to determine if the goods or services offered conform to the specifications. VERBAL INFORMATION The State will not be responsible for any verbal information regarding a quote. DISQUALIFICATION AND AWARD INFORMATION The state reserves the right to make reasonable inquiry to determine the responsibility of a contractor. Such requests may include but not be limited to financial statements, credit ratings, statements of experience and past performance, references, etc. Successful contractors must show to the satisfaction of the Idaho Department of Lands that they have sufficient equipment and work crews to complete the work contracted by the time specified. The unreasonable failure of a contractor to promptly supply information in connection with such a request is reason for disqualification. Except as otherwise provided by law, information furnished by the contractor pursuant to this provision may not be disclosed outside the Idaho Department of Lands without prior written consent of the Contractor. Disqualification of a high-ranking contractor may be pursued when their reputation, experience or references are such as to create a doubt about satisfactory job completion or if the price quotes are considerably below Department estimates and the other quotes. The purchasing agent will contact the contractor and request that they disqualify themselves by withdrawing in writing. If the contractor refuses to withdraw, the purchasing agent may notify the contractor in writing or email that the Department will not offer the contractor a contract and proceed with an award to the next responsible contractor. PARTNERSHIPS Contractors responding as partners must furnish the Idaho Department of Lands the name of the partnership, names of the partners, and the partnership's federal taxpayer ID number. All payments will be made to the partnership. IDL RFQ 24-205 3 of 37 EXCAVATOR PILING INTERNAL REVENUE SERVICES REPORTING REQUIREMENT IRS rules and regulations require employers to submit a miscellaneous income form (IRS form 1099) for all contractual persons who receive $600 or more in a calendar year. Incorporated firms are exempt from this reporting requirement. The contractor's taxpayer identification number (Social Security or employer number) must be listed on the signature page of the contract. PUBLIC RECORDS The Idaho Public Records Law, Idaho Code Sections 74-101 through 74-126, allows the open inspection and copying of public records. Public records include any writing containing information relating to the conduct or administration of the public's business prepared, owned, used, or retained by a state or local agency regardless of the physical form or character. ALL, OR MOST (there are exceptions), OF THE INFORMATION CONTAINED IN YOUR RESPONSE TO THE STATE'S SOLICITATION WILL BE A PUBLIC RECORD SUBJECT TO DISCLOSURE UNDER THE PUBLIC RECORDS LAW. WORKERS COMPENSATION INSURANCE All persons working for the State under any contract of hire, expressed or implied, must be covered by worker’s compensation insurance. (Reference Title 72, Idaho Code). Contact the Idaho Industrial Commission with any Worker’s Compensation questions. Any contractor who hires employees to accomplish the contracted work must provide a certificate of worker’s compensation insurance. PREFERENCES Section 67-2349, Idaho Code, requires application of a preference in determining which contractor submitted the lowest responsible quote. If the contractor who submitted the lowest quote is domiciled in a state which has a preference law that penalizes Idaho domiciled contractors, then the State must apply a preference. The penalty applied to out- of-state contractors competing against Idaho contractors is determined by the penalty applied by the contractor’s domiciliary state to its out-of-state contractors. In determining domicile, the following “rule of thumb” will be used: Corporations – the state in which the corporation is chartered or incorporated; Sole proprietor or partnership – the state in which the permanent headquarters of the business is located. A contractor domiciled outside the boundaries of the state of Idaho may be considered as an Idaho domiciled contractor provided that there exists for a period of one year preceding the date of the quote a significant Idaho economic presence as defined herein. A significant Idaho economic presence shall consist of the following: (a) That the contractor maintains in Idaho fully staffed offices, or fully staffed sales offices or divisions, or fully staffed sales outlets, or manufacturing facilities, or warehouses or other necessary related property; and (b) if a corporation, that it be registered and licensed to do business in the state of Idaho with the Office of the Secretary of State. REJECTION OF QUOTES AND CANCELLATION OF QUOTE SOLICITATION Prior to the issuance of a contract, the State shall have the right to accept or reject all or any part of a quote when: (i) it is in the best interests of the State of Idaho; (ii) the quote does not meet the minimum quote specifications; (iii) the quote is not the lowest IDL RFQ 24-205 4 of 37 EXCAVATOR PILING responsible quote; (iv) a finding is made based upon available evidence that a respondent is not responsible or is otherwise incapable of meeting specifications or providing an assurance of ability to fulfill contract requirements; or (v) the item offered deviates to a major degree from the quote specifications, as determined by the State (minor deviations, as determined by the State, may be accepted as substantially meeting the quote requirements of the State of Idaho). Deviations will be considered major when such deviations appear to frustrate the competitive solicitation process or provide a respondent an unfair advantage. Prior to the issuance of a contract, the State shall have the right to reject all quotations or to cancel a solicitation or request for quotations. Cancellation may be for reasons that include but are not limited to: (i) inadequate or ambiguous specifications; (ii) specifications have been revised; (iii) property is no longer required; (iv) there is a change in requirements; (v) all quotes are deemed unreasonable or sufficient funds are not available; (vi) quotes were not independently arrived at or were submitted in bad faith; (vii) it is determined that all requirements of the solicitation process were not met; (viii) insufficient competition; or (ix) it is in the best interests of the state of Idaho. Pursuant to IDL Procurement Policy No. 455, the right is reserved to engage in negotiations. AWARD PROCEDURES For contracts with a total value of $100,000 or less, the State will email all respondents within five (5) business days following the solicitation closure of its intent to award a contract(s) and the party(ies) to whom the contract(s) will be awarded and will then email a contract award to the successful respondent(s). For contracts with a total value of more than $100,000, the State will notify all respondents within five (5) business days following the solicitation closure, by mail and/or email, of its intent to award a contract and the party(ies) to whom the contract will be awarded. After elapse of the five (5) day appeal period, if no appeals are received, the State will award a contract to the successful respondent(s). Respondents to whom a contract has been awarded will have fourteen (14) calendar days from the mailing date of the award notice to return to the State a signed copy of the contract along with the required bonding and certificates of insurance. If the State does not receive such documents within the specified time period, the State may declare, at its sole discretion, that all respondent’s rights to the contract are forfeited, and the State may proceed without further delay or notice to award the contract to the next low respondent. IDL RFQ 24-205 5 of 37 EXCAVATOR PILING Fireline Construction Dozer Feet -$ -$ -$ Company Name Contractor's Email Contractor's Name Contractor's Phone # Mailing Address Taxpayer ID # Title Signed by Please Print or Type Name NOTE: The quantities of work to be done under this contract as set forth in Schedule A have been estimated and may not be accurate in any or all particulars. The Contractor understands and agrees that these are reasonable estimates only as determined by a GIS measurement and that the State shall not be responsible for any claim of profits, loss of profit or for damages or because of a difference between the estimated quantities of work to be done and the actual quantities ordered by the State. The prospective bidder should include mobilization in bid. Contractor's Signature In the case of math errors, the PRICE PER UNIT OF MEASURE will be correctly extended and the corrected TOTAL EXTENDED AMOUNT will be the basis for award. Each area project will be evaluated separately. IDL reserves the right to award multiple contracts. -$ *Unit 5 will be slashed in the spring of 2024 and must be piled by August 31st. TOTAL -$ Any additional work required under this contract but not scheduled will be performed at the rates shown herein. An approved and signed contract modification will be required prior to the starting of additional work. SCHEDULE A ITB 24-205 SITE PREPARATION, MECHANICAL PILING AMOUNT EXTENDED Priest Lake PL Excavator Pile 2024 10-0725-604-24 SUPERVISORY AREA PROJECT NAME AND NUMBER ITEM TYPE QUANTITY OF ITEMS UNIT OF MEASURE Excavator Piling 485 Acres -$ PRICE / UNIT OF MEASURE Excavator Piling 28 Acres -$ TOTAL Pend Oreille Lake POL Excavator Piling 20-0961-604-20 IDL RFQ 24-205 6 of 37 EXCAVATOR PILING STATE OF IDAHO DEPARTMENT OF LANDS EXCAVATOR PILING CONTRACT NO. TBD CONTRACTOR TBD DRAFT IDL RFQ 24-205 7 of 37 EXCAVATOR PILING STATE OF IDAHO DEPARTMENT OF LANDS EXCAVATOR PILING CONTRACT NO. TBD TABLE OF CONTENTS Table of Contents 1. Definitions and Terms 2. Representations and Warranties of the Contractor 3. Contract Relationship 4. AntiDiscrimination/Equal Employment Opportunity Clause 5. Contractor Responsibility 6. Registration with Secretary of State 7. Subcontracting 8. Taxes 9. Wage and Labor Compliance 10. Certification Concerning Boycott of Israel 11. Licenses, Permits & Fees 12. Save Harmless 13. Officials, Agents and Employees of the State Not Personally Liable 14. Risk of Loss 15. Insurance 16. Assignments 17. Appointment of Representative 18. Prohibited Contracts 19. Governing Law 20. Safety Information 21. Use of the State of Idaho Name 22. Ownership 23. Appropriation by Legislature Required 24. Force Majeure 25. Entire Agreement 26. Contract Termination 27. Performance of the Contractor 28. Modification 29. Public Records 30. Confidential Information 31. Non-Waiver 32. Non-Waiver of Sovereign Immunity 33. Attorney’s Fees 34. Trash Cleanup 35. Camping on State Land 36. Fire Prevention Responsibilities 37. Government Regulations 38. Payments and Compliance 39. Contract Period Signature Page Special Provisions – SITE PREP-MECHANICAL PILING.........................................................Attachment #1 Schedule A ............................................................................................................................... Attachment #2 Project Description(s) and Map(s) ........................................................................................... Attachment #3 DRAFT IDL RFQ 24-205 8 of 37 EXCAVATOR PILING STATE OF IDAHO DEPARTMENT OF LANDS EXCAVATOR PILING CONTRACT NO. TBD THIS CONTRACT is by and between the STATE OF IDAHO, acting through the DEPARTMENT OF LANDS on behalf of the Idaho State Board of Land Commissioners, hereafter referred to as the “STATE,” and __________TBD________________., hereafter referred to as the “CONTRACTOR.” 1. DEFINITIONS AND TERMS a. Attachments: The attached project description(s), work supplement(s), work agreement(s), exhibit(s), map(s), and other labeled references are a part of this contract and any special terms therein are binding upon all parties. b. Contract: This duly executed written agreement between Idaho Department of Lands (IDL) and the Contractor resulting from the solicitation, which shall include these Terms and Conditions, the Statement of Work, the Cost Proposal, and all attachments thereto. c. Contracting Officer: The IDL employee with the authority to enter into, administer, modify, and/or terminate this contract, and make related determinations and findings. The Contracting Officer is responsible for handling the contractual relationship with the contractor. d. Contracting Officer Representative (COR): The designated Department of Lands representative, also referred to as the Forester-in-Charge (FIC), who will provide daily technical oversight to the contractor and ensure the contractor performs according to the Scope of Work. The COR cannot modify the stated terms of the contract unilaterally or direct the contractor to perform work not specified in the contract. Only the Contracting Officer and the Contractor can do so bilaterally. e. Contractor: The individual or business who has been awarded this Agreement to furnish goods or services for a certain price. f. Contractor's Representative: The Contractor's representative, authorized in writing to act on the Contractor's behalf and to be present on the area at nearly all times. This person must be able to speak English fluently for satisfactory communication with the Contracting Officer Representative. g. Crew: May be one or more individuals performing work under this contract. h. Forester-in-Charge (FIC): The designated Department of Lands representative, also referred to as the Contracting Officer Representative (COR), who will provide daily technical oversight to the contractor and ensure the contractor performs according to the Scope of Work. The FIC cannot modify the stated terms of the contract unilaterally or direct the contractor to perform work not specified in the contract. Only the Contracting Officer and the Contractor can do so bilaterally. i. Idaho State Department of Lands (IDL): Acceptable and legal reference to the Idaho Department of Lands for the purposes of this contract. j. Pre-work Conference: The meeting between the COR and Contractor about specifics of the contract administration. k. Property: Goods, services, parts, supplies and equipment, both tangible and intangible, including, but not exclusively, designs, plans, programs, systems, techniques and any rights and interest in such property. l. Procurement Manager or Purchasing Agent: The Contracting Officer for IDL. DRAFT IDL RFQ 24-205 9 of 37 EXCAVATOR PILING m. Scope of Work: Detailed outline of the location, project description, timeline, and deliverables. n. Services: Includes services performed, workmanship, and materials furnished or utilized in the performance of services, including any deliverables. o. State of Idaho Board of Land Commissioners or Land Board: The State Board of Land Commissioners (Land Board) is comprised of Idaho's Governor, Secretary of State, Attorney General, Superintendent of Public Instruction, and State Controller. The Land Board serve as the trustees for more than 2.4 million acres of state endowment trust lands in Idaho, with the IDL acting as the administrative arm of the Board, carrying out the executive directives necessary to meet the mandated Constitutional charge codified in Article IX Section 8 of the Idaho Constitution. The Land Board also oversees the work of the IDL in its regulatory and assistance duties, and in managing Idaho's public trust lands. p. Unit: A distinct area designated on the ground with specified boundaries. For purposes of this Contract, the unit(s) are found in the project description(s) and are shown on the project maps. 2. REPRESENTATIONS AND WARRANTIES OF THE CONTRACTOR In order to induce the State to execute this Contract and recognizing that the State is relying thereon, the Contractor, by executing this Contract, makes the following express representations to the State: 2.1 The Contractor is fully qualified to act as the Contractor and shall maintain any and all licenses, permits, or other authorizations necessary to perform as the Contractor. 2.2 The Contractor has become familiar with the project sites and the local conditions under which the Contract is to be performed particularly in correlation to the requirements of the Contract. 2.3 The Contractor has received, reviewed, compared, studied and carefully examined all of the documents which make up the Contract documents, including maps and specifications, and any addenda, and has found them in all respects to be complete, accurate, adequate, consistent, coordinated and sufficient to perform the Scope of Work. Such review, comparison, study and examination shall be a warranty that the Contractor believes that the documents are complete and as described except as reported. 2.4 The Contractor warrants that the period of performance is a reasonable period for performing the Work. 2.5 The Contractor warrants to the State that all labor furnished shall be competent to perform the tasks undertaken; materials and equipment furnished under the Contract will be new and of high quality unless otherwise required or permitted by the Contract documents; that the Work will be complete, of high quality and free from defects not inherent in the quality required or permitted; and that the Work will strictly conform to the requirements of the contract documents. Any Work not strictly conforming to these requirements, including substitutions not properly approved and authorized, shall be considered defective. The Contractor’s warranty excludes remedy for damage or defect caused by abuse by the State or its representatives, modifications not executed by the Contractor, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage. If required by the State, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment. This warranty shall survive the completion of the Contract and final payment to the Contractor. 3. CONTRACT RELATIONSHIP It is distinctly and particularly understood and agreed between the parties that this Contract does not create an employer/employee relationship. Furthermore, the State is in no way associated or DRAFT IDL RFQ 24-205 10 of 37 EXCAVATOR PILING otherwise connected with the performance of any service under this contract on the part of the Contractor or with the employment of labor or the incurring of expenses by the Contractor. Said Contractor is an independent contractor in the performance of each and every part of this Contract, and solely and personally liable for all labor, taxes, insurance, and other expenses, except as specifically stated herein, and for any and all damages in connection with the operation of this Contract, whether it may be for personal injuries or damages of any other kind. The Contractor shall exonerate, indemnify and hold the State harmless from and against and assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security, and income tax laws with respect to the Contractor or Contractor’s employees engaged in performance under this Contract. The State does not assume liability as an employer. 4. ANTIDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY CLAUSE Acceptance of this Contract binds the Contractor to the terms and conditions of Section 601, Title VI, Civil Rights Act of 1964 in that "No person in the United States shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity receiving Federal financial assistance." In addition, "No otherwise qualified handicapped individual in the United States shall, solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance" (Section 504 of the Rehabilitation Act of 1973). Furthermore, for contracts involving federal funds, the applicable provisions and requirements of Executive Order 11246 as amended, Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974, Section 701 of Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967 (ADEA), 29 USC Sections 621, et seq., the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, U.S. Department of Interior regulations at 43 CFR Part 17, and the Americans with Disabilities Action of 1990, are also incorporated into this Contract. The Contractor shall comply with pertinent amendments to such laws made during the term of the Contract and with all federal and state rules and regulations implementing such laws. The Contractor must include this provision in every subcontract relating to purchases by the State to insure that subcontractors and vendors are bound by this provision. 5. CONTRACTOR RESPONSIBILITY The Contractor shall be required to assume responsibility for production and delivery of all material and services included in this Contract, whether or not the Contractor is the manufacturer or producer of such material or services. Further, the Contractor will be the sole point of contact on contractual matters, including payment of charges resulting from the use or purchase of goods or services. 6. REGISTRATION WITH SECRETARY OF STATE AND SERVICE OF PROCESS a. Contractor must independently verify whether it is required by Idaho law to register its business entity or assumed business name with the Idaho Secretary of State and, if required to do so, must remain in good standing during the term of this Contract. b. Regardless of its registration with the Idaho Secretary of State, and in addition to any methods of service allowed by Idaho law, Contractor hereby consents to service of process upon it by registered or certified mail, return receipt requested, at its last known address. Contractor must notify the State in writing of any change of address to which service of process can be made. Service shall be completed upon Contractor’s actual receipt of process or upon the State’s receipt of the return thereof by the United States Postal Service as refused or undeliverable. Contractor shall have thirty calendar days after completion of service in which to respond. 7. SUBCONTRACTING Unless otherwise allowed by the State in this Contract, the Contractor shall not, without written DRAFT IDL RFQ 24-205 11 of 37 EXCAVATOR PILING approval from the State, enter into any subcontract relating to the performance of this Contract or any part thereof. Approval by the State of Contractor’s request to subcontract or acceptance of or payment for subcontracted work by the State shall not in any way relieve the Contractor of responsibility for the professional and technical accuracy and adequacy of the work. The Contractor shall be and remain liable for all damages to the State caused by negligent performance or non- performance of work under the contract by Contractor’s subcontractor or its sub-subcontractor. 8. TAXES If the Contractor is required to pay any taxes incurred as a result of doing business with the State, it shall be solely and absolutely responsible for the payment of those taxes. 9. WAGE AND LABOR COMPLIANCE For the duration of the agreement, the Contractor attests to the following: a. At least the minimum Idaho wage was paid to all employees and subcontractors utilized to complete the work in accordance with Idaho Code section 44-1502; b. Contractor was in compliance with all labor laws; c. All debts incurred by the Contractor to accomplish the work requirements outlined by this agreement were paid in full. d. Any further claims against the State of Idaho under this agreement are relinquished, pending payment for services rendered by the Contractor and accepted by the State. 10. CERTIFICATION CONCERNING BOYCOTT OF ISRAEL Pursuant to Idaho Code section 67-2346, if payments under this agreement exceed one hundred thousand dollars ($100,000) and Contractor employs ten (10) or more persons, Contractor certifies that it is not currently engaged in, and will not for the duration of the agreement engage in, a boycott of goods or services from Israel or territories under its control. The terms in this clause defined in Idaho Code section 67-2346 shall have the meaning defined therein. 11. LICENSES, PERMITS & FEES The Contractor shall, without additional expense to the State, obtain all required licenses and permits and pay all fees necessary for executing provisions of this Contract unless specifically stated otherwise herein. 12. SAVE HARMLESS The Contractor shall protect, indemnify, and save the State harmless from and against any damage, cost, or liability including reasonable attorney's fees for any or all injuries to persons, property or claims for damages arising from any acts or omissions of the Contractor, its employees, or subcontractors. 13. OFFICIALS, AGENTS AND EMPLOYEES OF THE STATE NOT PERSONALLY LIABLE It is agreed by and between the parties hereto that in no event shall any official, officer, employee or agent of the State be in any way personally liable or responsible for any covenant or agreement herein contained whether expressed or implied, nor for any statement, representation or warranty made herein or in any connection with this Contract. DRAFT IDL RFQ 24-205 12 of 37 EXCAVATOR PILING 14. RISK OF LOSS Risk of loss and responsibility and liability for loss or damage will remain with Contractor until final inspection and acceptance when responsibility will pass to the State except as to latent defects, fraud and Contractor's warranty obligations. Such loss, injury or destruction shall not release the Contractor from any obligation under this Contract. 15. INSURANCE a. The Contractor shall obtain and retain in force for the duration of this Contract, the following forms of insurance written by an insurance company having a Best’s rating of AV or better and be licensed and admitted in Idaho. The Contractor shall furnish the State with a certificate of insurance executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements set forth below. All certificates shall provide for written notice to the State upon cancellation or material change of any insurance referred to therein. All policies shall be endorsed to include the State of Idaho, its departments, agents, officials, and employees as additional insureds and shall protect the Contractor and the State from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under this Contract whether such operations be by the Contractor, his employees, subcontractors, agents, or guests. All policies shall contain waiver of subrogation coverage or endorsements. Failure of the State to demand such certificate(s) or other evidence of full compliance with these insurance requirements or failure of the State to identify a deficiency from evidence that is provided shall not be construed as a waiver of Contractor’s obligation to maintain such insurance. Failure to maintain the required insurance may result in termination of this Contract. The Contractor shall provide certified copies of all insurance policies required within ten (10) days if requested by the State. (1) Commercial General Liability Insurance Contractor shall maintain commercial general liability insurance with a combined single limit of not less than $1,000,000 each occurrence. The commercial general liability shall be written on an International Organization of Standardization (ISO) occurrence form or a substitute form approved by the Contracting Officer and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury, advertising injury, and liability assumed under an insured contract including the tort liability of another assumed in a business contract. (2) Automobile Insurance The Contractor shall maintain automobile liability insurance which shall provide a minimum $1,000,000 combined single limit per occurrence and shall include coverage for owned, non- owned, and hired automobiles. (3) Workers Compensation The Contractor shall maintain worker’s compensation insurance in amounts as required by statute in all states in which the Contractor performs work, and employer’s liability insurance with a limit of $100,000 Bodily Injury by Accident each Accident; $100,000 Bodily Injury by Disease – each employee; and $500,000 Bodily Injury by Disease – Policy Limit. b. By requiring insurance herein, the State does not represent that coverage and limits will necessarily be adequate to protect Contractor and such coverage and limits shall not be deemed as a limitation on Contractor’s liability under the indemnities granted to the State in this Contract. DRAFT IDL RFQ 24-205 13 of 37 EXCAVATOR PILING c. The Contractor shall require all subcontractors utilized in performance of this Contract to provide certificates of insurance to the State evidencing insurance coverage with the required additional insured endorsements as set forth in the preceding paragraphs. 16. ASSIGNMENTS The Contractor shall not assign a right or delegate a duty under this Contract without the prior written consent of the State. 17. APPOINTMENT OF REPRESENTATIVES The State shall, at any given time, designate a COR of the operation. The Contractor shall designate an individual, in writing, who shall be responsible for proper compliance with all Contract provisions which apply to the operation and who will be available on the site at all reasonable times for consultation with the COR. 18. PROHIBITED CONTRACTS No member of the legislature or officer or employee of any branch of the state government shall directly themselves, or by any other person execute, hold or enjoy, in whole or in part, any contract or agreement made or entered into by or on behalf of the State, if made by, through or on behalf of the department in which they are an officer or employee or if made by, through or on behalf of any other department unless the same are made after competitive bids. (Idaho Code Section 67-9230(2)). 19. GOVERNING LAW This Contract shall be construed in accordance with, and governed by the laws of the State of Idaho. Any action to enforce the provisions of this Contract shall be brought in State district court in Ada County, Boise Idaho. In the event any term of the Contract is held to be invalid or unenforceable by a court, the remaining terms of this Contract will remain in force. 20. SAFETY INFORMATION The Contractor assumes full responsibility for the safety of his employees, equipment and supplies. All safety training is the responsibility of the Contractor. All chemicals, equipment and materials proposed and/or used in the performance of this Contract must conform to the standards required by the William-Steiger Occupational Safety and Health Act of 1970. Contractor must furnish all Safety Data Sheets (SDS) for any regulated chemicals, equipment or hazardous materials at the time of delivery. 21. USE OF THE STATE OF IDAHO NAME Contractor agrees that it will not, prior to, in the course of, or after performance under this contract, use the State's name in any advertising or promotional media as a customer or client of Contractor without the prior written consent of the State. 22. OWNERSHIP All information furnished to the Contractor for its use pursuant to this Contract shall belong to the State and shall be returned to the State in good order upon completion of the Contract or upon the State's request. All documents, reports, and any other data developed by the Contractor for the State in the performance of this Contract shall become the property of the IDL. The State shall retain exclusive rights of ownership to all work produced by the Contractor under this Contract. DRAFT IDL RFQ 24-205 14 of 37 EXCAVATOR PILING 23. APPROPRIATION BY LEGISLATURE REQUIRED It is understood and agreed that the State is a government entity and this Contract shall in no way or manner be construed so as to bind or obligate the State beyond the term of any particular appropriation of funds by the State's Legislature as may exist from time to time. The State reserves the right to terminate this contract in whole or in part (or any order placed under it) if, in its judgment, the Legislature of the state of Idaho fails, neglects, or refuses to appropriate sufficient funds as may be required for the State to continue such payments. All affected future rights and liabilities of the parties hereto shall thereupon cease within ten (10) calendar days after notice to the Contractor. It is understood and agreed that the State's payments herein provided for shall be paid from Idaho State Legislative appropriations and, in some instances, direct federal funding. 24. FORCE MAJEURE Neither party shall be liable or deemed to be in default for any Force Majeure delay in shipment or performance occasioned by unforeseeable causes beyond the control and without the fault or negligence of the parties, including, but not restricted to, acts of God or the public enemy, fires, floods, epidemics, quarantine, restrictions, strikes, freight embargoes, unusually severe weather, provided that in all cases the Contractor shall notify the State promptly in writing of any cause for delay and the State concurs that the delay was beyond the control and without the fault or negligence of the Contractor. If reasonably possible, the Contractor shall make every reasonable effort to complete performance as soon as possible. 25. ENTIRE AGREEMENT This Contract, with the State’s Invitation to Bid, Request for Proposal or Request for Quotation, including any addenda (such deemed incorporated by reference) and the vendor’s response, to the extent it is not in conflict with the specifications or the States terms and conditions (such document deemed incorporated by reference), constitute the entire agreement between the parties with respect to the subject matter hereof and shall supersede all previous proposals or quotations, both oral and written, discussions, representations, commitments, and all other communications between the parties. Where terms and conditions specified in the State's documents or the Contractor's response differ from those specifically stated in this Contract, the terms and conditions of this Contract shall apply. 26. CONTRACT TERMINATION a. TERMINATION FOR CAUSE WITH NOTICE: 1. The occurrence of any of the following events shall be an Event of Default under this Contract: a. A material breach of any term or condition of this Contract; or b. Any representation or warranty by Contractor in response to the Solicitation or in this Contract proves to be untrue or materially misleading; or c. Institution of proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against Contractor, or the appointment of a receiver or similar officer for Contractor or any of its property, which is not vacated or fully stayed within thirty (30) calendar days after the institution or occurrence thereof; or d. Any default specified in another section of this Contract. 2. The State may terminate the Contract (or any order issued pursuant to the Contract) when the Contractor has been provided written notice of default or non- compliance and has failed to cure the default or non-compliance within a DRAFT IDL RFQ 24-205 15 of 37 EXCAVATOR PILING reasonable time, not to exceed thirty (30) calendar days. If the Contract is terminated for default or non-compliance, the Contractor will be responsible for any costs resulting from State's placement of a new Contract and any damages incurred by the State, as a result of the default. The State, upon termination for default or non-compliance, reserves the right to take any legal action it may deem necessary including, without limitation, offset of damages against payment due. 3. Upon written notice of default, Contractor shall be in breach of its obligations under this Contract and the State shall have the right to exercise any or all of the following remedies: a. Exercise any remedy provided by law or equity; b. Terminate this Contract and any related Contracts or portions thereof; c. Impose liquidated damages as provided in this Contract; d. Suspend Contractor from receiving future bid solicitations; e. Suspend Contractor’s performance; f. Withhold payment until the default is remedied. b. TERMINATION FOR CAUSE WITHOUT NOTICE The State shall not be required to provide advance written notice or a cure period and may immediately terminate this Contract in whole or in part for an Event of Default if the State, in its sole discretion, determines that it is reasonably necessary to preserve public safety or prevent immediate public crisis. Time allowed for cure shall not diminish or eliminate Contractor’s liability for damages, including liquidated damages to the extent provided for under this Contract. c. TERMINATION FOR CONVENIENCE i. The State may terminate this Contract for its convenience in whole or in part, if the State determines it is in the State’s best interest to do so. ii. After receipt of a notice of termination for convenience, and except as directed by the State, the Contractor shall immediately proceed with the following obligations, as applicable, regardless of any delay in determining or adjusting any amounts due under this clause. The Contractor shall: a. Stop work. b. Place no further subcontracts for materials, services, or facilities, except as necessary to complete the continuing portion of the Contract. c. Terminate all subcontracts to the extent they relate to the work terminated. d. Settle all outstanding liabilities and termination settlement proposals arising from the termination of subcontracts. iii. Unless otherwise set forth in the Solicitation, if the Contractor and the State fail to agree on the amount to be paid because of the termination for convenience, the State will pay the Contractor the following amounts; provided that in no event will total payments exceed the amount payable to the Contractor if the Contract had DRAFT IDL RFQ 24-205 16 of 37 EXCAVATOR PILING been fully performed: a. The Contract price for Deliverables or services accepted by the State and not previously paid for; and b. The total of: i. The reasonable costs incurred in the performance of the work terminated, including initial costs and preparatory expenses allocable thereto, but excluding any cost attributable to Deliverables or services paid or to be paid; ii. The reasonable cost of settling and paying termination settlement proposals under terminated subcontracts that are properly chargeable to the terminated portion of the Contract; and iii. Reasonable storage, transportation, demobilization, unamortized overhead and capital costs, and other costs reasonably incurred by the Contractor in winding down and terminating its work. iv. The Contractor will use generally accepted accounting principles, or accounting principles otherwise agreed to in writing by the parties, and sound business practices in determining all costs claimed, agreed to, or determined under this clause. d. TERMINATION FOR FISCAL NECESSITY The State is a government entity and it is understood and agreed that the State's payments herein provided for shall be paid from Idaho State Legislative appropriations. The Legislature is under no legal obligation to make appropriations to fulfill this Contract. This Contract shall in no way or manner be construed so as to bind or obligate the State beyond the term of any particular appropriation of funds by the State's Legislature as may exist from time to time. The State reserves the right to terminate this Contract in whole or in part (or any order placed under it) if, in its sole judgment, the Legislature of the State of Idaho fails, neglects, or refuses to appropriate sufficient funds as may be required for the State to continue such payments, or requires any return or "give-back" of funds required for the State to continue payments, or if the Executive Branch mandates any cuts or holdbacks in spending, or if funds are not budgeted or otherwise available, or if the State discontinues or makes a material alteration of the program under which funds were provided. The State shall not be required to transfer funds between accounts in the event that funds are reduced or unavailable. All affected future rights and liabilities of the parties shall thereupon cease within ten (10) calendar days after notice to the Contractor. Further, in the event of non- appropriation, the State shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential or other damages resulting therefrom. 27. PERFORMANCE OF THE CONTRACTOR Failure of the Contractor to commence operations as mutually agreed upon by the Contractor and the State, to maintain the required production rate, to complete operations as prescribed herein, or failure to meet other terms of the contract, shall give the State the right to terminate the Contract. Such termination shall not affect any rights of the State for recovery of damages from any payment for services due Contractor hereinbefore provided for in any action at law or in equity. DRAFT IDL RFQ 24-205 17 of 37 EXCAVATOR PILING 28. MODIFICATION This Contract may not be released, discharged, changed or modified except by an instrument in writing signed by a duly authorized representative of each of the parties. 29. PUBLIC RECORDS Pursuant to Idaho Code Section 74-101 through 74-126, information or documents received from the Contractor may be open to public inspection and copying unless exempt from disclosure. The Contractor shall clearly designate individual documents as “exempt” on each page of such documents and shall indicate the basis for such exemption. The State will not accept the marking of an entire document as exempt. In addition, the State will not accept a legend or statement on one (1) page that all, or substantially all, of the document is exempt from disclosure. The Contractor shall indemnify and defend the State against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring such a designation or for the Contractor’s failure to designate individual documents as exempt. The Contractor’s failure to designate as exempt any document or portion of a document that is released by the State shall constitute a complete waiver of any and all claims for damages caused by any such release. If the State receives a request for materials claimed exempt by the Contractor, the Contractor shall provide the legal defense for such claim. 30. CONFIDENTIAL INFORMATION: Pursuant to this Contract, Contractor may collect, or the State may disclose to Contractor, financial, personnel or other information that the State regards as proprietary, confidential or exempt from disclosure (“Confidential Information”). Confidential Information shall belong solely to the State. Contractor shall use such Confidential Information only in the performance of its services under this Contract and shall not disclose any Confidential Information to any third party, except with the State’s prior written consent or under a valid order of a court or governmental agency of competent jurisdiction, and then only upon timely notice to the State. The State may require that Contractor’s officers, employees, agents or subcontractors separately agree in writing to the obligations contained in this section or sign a separate confidentiality agreement. Confidential Information shall be returned to the State upon termination of this Contract. The confidentiality obligation contained in this section shall survive termination of this Contract. Confidential Information shall not include data or information that: a. Is or was in the possession of Contractor before being furnished by the State, provided that such information or other data is not known by Contractor to be subject to another confidentiality agreement with or other obligation of confidentiality to the State; b. Becomes generally available to the public other than as a result of disclosure by Contractor; or c. Becomes available to Contractor on a non-confidential basis from a source other than the State, provided that such source is not known by Contractor to be subject to a confidentiality agreement with or other obligation of confidentiality to the State. 31. NON-WAIVER The failure of any party, at any time, to enforce a provision of this Contract shall in no way constitute a waiver of that provision, nor in any way affect the validity of this Contract, any part hereof, or the right of such party thereafter to enforce each and every provision hereof. 32. NO WAIVER OF SOVEREIGN IMMUNITY In no event shall this Contract or any act by the State, be a waiver of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the Eleventh DRAFT IDL RFQ 24-205 18 of 37 EXCAVATOR PILING Amendment to the Constitution of the United States or otherwise, from any claim or from the jurisdiction of any court. If a claim must be brought in a federal forum, then it must be brought and adjudicated solely and exclusively within the United States District Court for IDL. This section applies to a claim brought against the State only to the extent Congress has appropriately abrogated the State’s sovereign immunity and is not consent by the State to be sued in federal court, or a waiver of any form of immunity, including but not limited to sovereign immunity and immunity based on the Eleventh Amendment to the Constitution of the United States. 33. ATTORNEYS’ FEES In the event suit is brought or an attorney is retained by any party to this Contract to enforce the terms of this Contract or to collect any moneys due hereunder, the prevailing party shall be entitled to recover reimbursement for reasonable attorneys’ fees, court costs, costs of investigation and other related expenses incurred in connection therewith in addition to any other available remedies. 34. TRASH CLEANUP The Contractor shall be responsible for picking up and properly disposing of all trash generated as a result of this Contract at the end of each day. This includes any camps made by Contractor personnel. Cleanup shall be done to the satisfaction of the COR and shall not affect any rights of the State for the recovery of costs of the cleanup. 35. CAMPING ON STATE LAND Contractor personnel may, with written approval from the State, camp during the Contract period on State land. Such camping will be at the Contractor's own risk. Any camps will be made according to conditions set forth by the IDL Supervisory Area and be in compliance with State Land Board rules and regulations for fire prevention. 36. FIRE PREVENTION RESPONSIBILITIES a. The Contractor will adhere to the State Land Board rules and regulations which set forth fire prevention safety precautions for woods operations. Such rules and regulations are available at any IDL office. These rules and regulations will be outlined during the pre-work conference with the Contractor. b. The Contractor shall not build any open fires at any time of the year on the contract area without first obtaining written permission from the State. c. Fire spreading through the Contract area which is a result of the Contractor's operation or employees' actions shall be the liability of the Contractor. 37. GOVERNMENT REGULATIONS The Contractor shall abide by and comply with all laws and regulations of the United States, the State of Idaho including the Forest Practices Act (Title 38, Chapters 1 and 13, Idaho Code), counties or other governmental jurisdictions wherein the work is executed insofar as they affect this contract. The Contractor will make all payments, contributions, remittances, and all reports and statements required under said laws. Contractor guarantees that all items meet or exceed those requirements and guidelines established by the Occupational Safety and Health Act, Consumer Product Safety Council, Environmental Protection Agency, or other regulatory agencies. DRAFT IDL RFQ 24-205 19 of 37 EXCAVATOR PILING 38. PAYMENTS AND COMPLIANCE Payment(s) shall be made to the Contractor following satisfactory completion of all Contract requirements and as described in the attached project description(s). Payment(s) will be at the rate(s) set forth in Schedule A. Total Contract payments shall not exceed $ TBD_. All payments will be made according to Idaho Code Section 67-2302. 39. CONTRACT PERIOD This Contract will become effective once signed by all parties. The Contractor and Contracting Officer Representative(s) will discuss the Contract terms, work performance requirements, and tentative work schedule. This Contract shall expire one year from its effective date, unless terminated earlier by the State under any of the provisions of paragraph 26 or 27 of this Contract. All requirements of the Contract must be satisfactorily completed by the Contract expiration date. DRAFT IDL RFQ 24-205 20 of 37 EXCAVATOR PILING SIGNATURE PAGE IN WITNESS WHEREOF, the parties have caused Agreement XX-XXX to be executed in Boise, Idaho and effective as of the date/time of the final signature below. IDAHO DEPARTMENT OF LANDS CONTRACTOR By: By: Andrew Evans Title: Procurement Manager Title: Date and Time: ______________________________ DRAFT IDL RFQ 24-205 21 of 37 EXCAVATOR PILING ATTACHMENT 1 SPECIAL PROVISIONS MECHANICAL SITE PREP / MECHANICAL PILING Unless stated otherwise, all work performed shall conform to that commonly used in the forestry profession, the State Timber Bureau’s Forest Management Manual, and as directed by the State. A. ADDITIONAL DEFINITIONS AND TERMS 1. Fuel Break: Area in which machine equipment removed all slash and dead woody debris. 2. Hand Line: Area in which hand tools removed all slash and dead woody debris. 3. Non-workable Sites: Areas with exposed rock, excessively steep slopes, riparian zones, other hazards, or as designated by FIC making the use of machinery impossible. 4. Reproduction: Naturally occurring trees less than five feet (5') in height and one-quarter inch (1/4") in diameter breast height (dbh). 5. Scarification: Deliberate scouring, beading, or churning of the duff layer or topsoil to expose the mineral surface. 6. Seed Tree / Shelterwood Tree: An individual tree left standing in a unit, identified with a band of paint, to be protected for the purpose of disseminating seed to regenerate the site through natural means. 7. Slash or debris: Brush, severed limbs, poles, tops, and or other waste material incident to such cutting or to the clearing of land which are four (4”) inches and under in diameter. Applies to timber harvesting, precommercial thinning, or in the course of site preparation operations and may be further explained in the Project Description(s). 8. Stream Protection Zones (SPZ’s): Areas adjacent to identified streams or live water that receive buffers from equipment entering. Class I Streams receive seventy-five (75’) feet of slope distance protection and Class II Streams receive thirty (30’) feet of protection. Class I and II Streams are defined per the Forest Practices Act and on the attached Project Map(s). B. TREATMENT OBJECTIVES State’s treatment objective of this project involves reducing the amount of logging slash debris through machine (excavator or dozer) piling of the said material. C. ITEMS TO BE FURNISHED BY THE CONTRACTOR 1. The Contractor will provide all labor, equipment, supervision, transportation, and incidentals necessary to complete the contract. 2. The Contractor will provide all safety equipment required by current laws and regulations IDL RFQ 24-205 22 of 37 EXCAVATOR PILING including, but not limited to, hard hats and other personal safety equipment necessary for contract completion. 3. The Contractor will designate a Contractor’s Representative who, through authority, acts on the Contractor’s behalf. 4. The Contractor will provide other items as per the Project Description(s). D. ITEMS TO BE FURNISHED BY THE STATE: 1. State will provide a FIC to acquaint the Contractor with each unit to be worked and to conduct periodic field inspections. 2. State will provide copies of Project Maps of the contract area. 3. State will provide other items as per the Project Description(s). E. LOCATIONS AND ACREAGE DETERMINATION 1. State marked the unit boundaries, other than for easily identified ground features, with paint and/or flagging as described in the attached Project Description(s). 2. This Contract includes attached Project Map(s) showing the piling units and corresponding Project Description(s). State used GIS to measure in horizontal plane, the project acreage, as indicated in the project description(s). 3. The Contractor will treat all area(s) within project unit boundaries except all non- workable sites, as defined in the attached project description or as designated by the FIC. State may flag such area(s) on the ground prior to work on that segment of the general work area. 4. The Contractor must submit any disputes by the Contractor on project acreage(s) to the State in writing during the contract period. The State will traverse the unit(s) or project(s) in question. If the traversed acreage comprises one hundred and five (105%) percent or less of the contract acreage, the Contractor will pay for the cost of the traverse. If the traversed acreage exceeds one hundred and five (105%) percent of the contract acreage, State will pay the Contractor on the basis of the traversed acreage, and State will not charge for the traverse. F. PRE-WORK CONFERENCE Before starting work, the Contractor must meet in person with the FIC for a pre-work conference to discuss the following but not limited to the following: contract terms, work performance requirements, and tentative work schedule. G. EQUIPMENT TO BE USED The Contractor will provide all equipment in good operating and mechanical condition and operate it in a proper and safe manner. The Contractor shall use equipment meeting the following specifications along with the Project Description or as approved by FIC: IDL RFQ 24-205 23 of 37 EXCAVATOR PILING 1. The excavator must be track-mounted with a maximum width of one hundred and twenty (120”) inches as determined by the FIC or as specified in the project description(s). The excavator must reach a minimum of eighteen (18’) feet from the center pin. The FIC must approve excavators with a horsepower rating of one hundred and thirty (130) or greater. The excavator must include a grapple, bucket and thumb, brush rake or a combination of both. The excavator’s capabilities must include making a slash pile a minimum of ten (10’) feet in height from the ground. The grapple must grasp material a minimum of one (1”) inch to twenty-four (24”) inches in diameter. The grapple must support the weight of the machine in order that it may lift the machine off stumps and rocks and assist it in maneuvering on steep slopes. 2. IDL requires the Contractor to use dozers of medium class and weigh fifty thousand (50,000 lbs.) pounds or less (e.g. D5, D6) to limit and minimize soil compaction. The dozer must include a brush rake. The FIC must approve dozers with greater weight. 3. The machine must include screening or guards to protect the operator and the cab from falling material. 4. Equipment must operate off-road and on slopes up to forty-five percent (45%). 5. The FIC must approve all equipment prior to starting operations. H. PILING REQUIREMENTS 1. Per approval of the FIC, piling shall take place during periods of low soil moisture to avoid unacceptable soil compaction, deep soil disturbance, and rutting typically between June to October. 2. The equipment shall gather slash and debris and place it into windrows or piles, except for scattered pieces of wood and isolated pieces of slash which the Contractor shall leave on each acre to provide shade and habitat for young trees. The size of the piled materials, the dimensions and placements of the windrows or piles includes the following along with the Project Description(s) or the approval of the FIC: a. The Contractor shall return all material pushed outside the unit boundaries during piling to the unit to pile or scatter to break up concentrations. b. The Contractor shall pile all hardwood brush species found in the forest setting (such as ninebark, ocean spray, rocky mountain maple, wild rose, etc.). c. The Contractor will emphasize windrow/pile height over width because high well- compacted piles ignite readily and burn efficiently and cleanly. Pile guideline: a ratio of two vertical feet (2’) to three horizontal feet (3’) will result in optimum burning; e.g., a pile six feet (6’) high can be nine feet (9') wide. d. The Contractor must interrupt windrows/piles every one hundred and fifty (150’) feet by a twenty (20’) foot wide break. The Contractor shall apply the same windrow/pile height requirements as individual pile requirements. e. Pile spacing guidelines: The Contractor shall keep a minimum distance of twenty- five (25‘) feet between windrows/piles and area boundaries, main access roads, and IDL RFQ 24-205 24 of 37 EXCAVATOR PILING adjacent unworked areas such as leave trees and shelterwood areas. f. The State strictly prohibits windrowing/piling SPZ or excessively wet areas. The FIC may approve crossing of these areas. The State strictly prohibits the operation of any equipment within seventy-five (75’) feet of a Class I Stream and thirty (30’) feet of a Class II Stream. g. Piling may also include construction of fuel breaks (with or without associated machine constructed fire line) along harvest unit boundaries and the State will pay at the contracted rates based on length and width (area) piled. h. The Contractor must construct compact windrows/piles and reasonably free of dirt to facilitate burning. The State strictly prohibits large stumps and noncombustible materials in piles. i. In narrow units or work areas of less than one hundred (100’) feet wide, windrows/piles shall be located as near the center and as far from leave trees as practical. 3. The Contractor will work through the unit(s) in a systematic manner. 4. The Contractor will satisfactorily complete a unit before starting work on other units. 5. Roadside Piling: In areas of the unit requiring roadside piling, the Contractor must keep slash piles clear from all road surfaces and the cut bank to the downhill edge of the fill. 6. Existing Structures: The Contractor must replace any existing structures damaged by the Contractor at no cost to the State (e.g. water bars, culverts, drainage ditches, or other structures). 7. All standing timber shall be retained in an undamaged condition unless stated otherwise in the project description. I. INSPECTIONS a. The FIC will evaluate piles and windrows for their size, compaction, containment of non- burnable materials, and overall capacity to ignite readily and burn efficiently. b. The FIC will determine the acceptance of contract work in a walk-through of each unit that ensures the Contractor met all contract requirements. c. If work on a unit or part thereof fails to meet contract specifications, the FIC will require the Contractor to bring the unit up to contract specifications before the State makes payment. d. If the Contractor disagrees with the original inspection results on either a completed or partially completed unit, the Contractor may request one reinspection in writing. The FIC and the Contractor's Representative shall together revisit the unit to determine satisfactory compliance with contract requirements. The State will use the results of the reinspection to determine payment. If the reinspection results do not meet contract requirements, the Contractor shall pay for the cost of the reinspection. IDL RFQ 24-205 25 of 37 EXCAVATOR PILING e. The FIC will furnish signed inspection reports to the Contractor so that the Contractor can resolve any deficiencies as contract work progresses. J. CONTRACT ADMINISTRATION 1. The FIC will administer the contract as required in all specifications. 2. The State will resolve all disputes between the FIC and the Contractor. 3. The FIC’s authority includes the following authority in addition to that delegated in other portions of this contract: a. Decide questions of fact arising regarding quality and acceptability of equipment to be used, materials furnished, and all work performed. b. Make recommendations for payment. IDL RFQ 24-205 26 of 37 EXCAVATOR PILING PROJECT DESCRIPTION Excavator Piling Contract SUPERVISORY AREA: Priest Lake Supervisory Area PROJECT NAME: PL Excavator Pile 24 PROJECT NUMBER: 10-0725-604-24 PROJECT ACRES: 485 Acres PROJECT LOCATION: Units 1-4 are located approximately 25 air miles north of Coolin ID. Units 5-8 are located approximately 4 air miles northeast of Coolin ID. ACCESS: Access to the units is by rocked mainhaul roads, secondary and spur dirt roads. Lowboy spots are available. AREA HISTORY: Unit # Acres Slash Load Harvest Year Harvest RX 1 86 High 2023 Seed Tree 2 28 High 2022 Clearcut 3 19 Moderate 2022 Clearcut 4 3 High 2022 Clearcut 5* 120 Extreme 2023 Heavy Seed Tree 6 16 High 2023 Clearcut 7 43 Moderate 2023 Seed Tree 8 170 Moderate 2023 Seed Tree *Slashing to occur spring of 2024 As per the Fire Reduction Handbook, a majority of the project acres fall between moderate (3-6 tons/acre), high (6-12 tons/acre), or extreme (12+ tons/acre) slash loads. These are only estimates and it is highly recommended that the interested excavator piling contractors call the Priest Lake office for specific details related to slash loading on a per unit basis. TREATMENT TYPE: Slash shall be piled with an excavator. Work may occur on slopes up to forty-five percent (45%). The average slope is approximately fifteen percent (15%). The excavator must be capable of operating off-road on these slopes. IDL RFQ 24-205 27 of 37 EXCAVATOR PILING TECHNICAL SPECIFICATIONS: BOUNDARIES: Piling area boundaries follow roads, red paint and/or are marked with flagging. PILING REQUIREMENTS: 90% of slash material over four (4) feet in length and one (1) inch diameter at the large end will be piled, or as approved by the FIC. In order to retain some large woody debris, larger diameter and older woody material will be left scattered as directed by the FIC. Piles shall be higher than their width, reasonably compact and free of soil and noncombustible material to facilitate burning. Piles shall be of a size and location that will not impair road use or result in damage to residual timber. PERIOD OF PERFORMANCE: Contract work will not start before June 1, 2024 unless the FIC grants approval in writing and the Contractor and FIC have a pre-work conference. Unit 5 shall be completed by August 31st, unless otherwise approved in writing by the FIC. All piling shall be completed by October 31st. Deviation from this date must be approved in writing by the FIC. CONTRACT PAYMENT: The State shall make payment upon satisfactory completion of the contract requirements on completed acres. The Contractor must submit an itemized invoice for payment. The FIC can approve partial payments if deemed in the best interest of both parties. Invoices may only be submitted after July 1, 2024. ADDITIONAL INFORMATION: Contact information will be provided in final contract. IDL RFQ 24-205 28 of 37 EXCAVATOR PILING P P P P P P P P P PPP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P PPP PP P P P PP P P PP P P P PP PPPPP PP P P P P PP PP PP P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P F Project Area Roads Highway Main County Ownership Federal P P P P Private IDL Endowment Other State Agency PLSS Township PLSS Section 0 1 2 3 4 5 6 7 8 9 10 Miles PL Excavator Pile 10-0725-604-24 Vicinity Map Priest Lake Project Area Project Area IDL Office Map 1 of 6 IDL RFQ 24-205 29 of 37 EXCAVATOR PILING 3200 3000 3400 26 00 32 00 2600 3200 3000 2800 0506 07 08 1718 1919 20 01 12 13 24 1 1 49 49 49F 50 46 3C 491A 1G 49 F 1L 1H 49 50 463B 49 F 1 1 46 463 49 R05W R04W R05W R04W T 63 N T 63 N 0 0.25 0.5 0.75 1 Miles F PL Excavator Pile 24 10-0725-604-24 FM Project Map Unit Boundary Ownership Federal Endowment Roads Main Secondary Spur Gate Streams Class I Class II Township/Range Section NY 12/23 Map 2 of 6 IDL RFQ 24-205 30 of 37 EXCAVATOR PILING 44 00 4200 44 00 42 00 40 00 38 00 4000 38 00 3600 26 00 3600 34 00 28 00 30 00 3200 22 23 24 25 26 27 34 35 36 3 2 2 2 2 2 44 A 43 J1 44 0 44 1 44 0 44A 44A 1E 44 A 43 J 440 1 43 2 Lucky Creek Rd Lu ck y Cr ee k Rd 44 Lucky Creek Rd 44 R04W R04W T 63 N T 63 N 0 0.25 0.5 0.75 1 Miles F PL Excavator Pile 24 10-0725-604-24 FM Project Map Unit Boundary Endowment Roads Main Secondary Spur Gate Streams Class I Class II Township/Range Section NY 12/23 Map 3 of 6 IDL RFQ 24-205 31 of 37 EXCAVATOR PILING P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P 46 00 4400 4200 3800 4000 36 00 4000 3800 3600 3400 3400 32 00 30 00 2600 2800 0102 11 12 1314 4 390 39 39 390 415 43D 431B 415 43 G 41 411 416 41 3 East Shore 41 2 431 41 2/ 41 2 Lucky Creek Rd Lion Creek Rd 41 R04W R04W T 62 N T 62 N 0 0.25 0.5 0.75 1 Miles F PL Excavator Pile 24 10-0725-604-24 FM Project Map Unit Boundary Ownership Other State P P PPrivate Endowment Roads Main Secondary Spur Gate Streams Class I Class II Township/Range Section NY 12/23 Map 4 of 6 IDL RFQ 24-205 32 of 37 EXCAVATOR PILING P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P PP P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P 36 00 3400 3200 3000 2600 28 00 14 21 22 23 26 27 28 34 35 5 5 6 Blue D iam ond R d 232 180 1 East Cavanaugh Bay 184 2211 18 18 4 So ut h Ca va na ug h Ba y 18 02 1803 221A 18 40 18 04 18 03 18 22 1C 1803 22 c 181 22 10 231 236 221 20 22 R04W R04W T 60 N T 60 N 0 0.25 0.5 0.75 1 Miles F PL Excavator Pile 24 10-0725-604-24 FM Project Map Unit Boundary Ownership P P PPrivate Endowment Roads County Secondary Spur Gate Streams Class I Class II Township/Range Section NY 12/23 Map 5 of 6 IDL RFQ 24-205 33 of 37 EXCAVATOR PILING 5200 40 00 3800 5000 48 00 4600 4400 3400 42 00 2800 40003800 36 00 3400 3200 30 00 19 30 31 23 24 25 26 35 36 6 8 7 210 21 22c 2210 22c 22 12 21 22 11 2244 22 G1 21 22 81 22 43 227 22G 22 8 22 2 22 2/22 21 22 2 R04W R03W R04W R03W T 60 N T 60 N 0 0.25 0.5 0.75 1 Miles F PL Excavator Pile 24 10-0725-604-24 FM Project Map Unit Boundary Endowment Roads Secondary Spur Gate Streams Class I Class II Township/Range Section NY 12/23 Map 6 of 6 IDL RFQ 24-205 34 of 37 EXCAVATOR PILING PROJECT DESCRIPTION Excavator Piling Contract SUPERVISORY AREA: Pend Oreille Lake Supervisory Area PROJECT NAME: POL Excavator Piling PROJECT NUMBER: 20-0961-604-20 PROJECT ACRES: 28 Acres PROJECT LOCATION: Approximately 5 air miles northwest of Priest River, ID. ACCESS: Access is by rocked secondary roads and dirt spur roads. AREA HISTORY: This unit was harvested with the Freebob timber sale (TS204568) during the summer of 2023. TREATMENT TYPE: Slash must be piled in the unit to reduce slash fire hazard, create plantable sites, and piles that are able to burn well and fully consume. PERIOD OF PERFORMANCE AND CONTRACT PAYMENT: Contract work may start after the contractor has received a signed copy of the contract and held a pre-work meeting with the Forester-in-Charge (FIC). Work is required to be complete by October 30th, 2024 unless an extension is approved by the FIC in writing. This project will be paid on a per acre basis after acceptable satisfactory completion of contract units and receipt of an invoice. TECHNICAL SPECIFICATIONS: Piling area boundaries follow roads and/or are marked with flagging. The majority of logging slash material over four (4) feet in length and one (1) inch diameter at the large end will be piled. In order to retain some large woody debris, larger diameter and older woody material will be left scattered as directed by the FIC. Piles shall be of a size and location that will not impair road use or result in damage to residual timber. Contact information will be provided in final contract. IDL RFQ 24-205 35 of 37 EXCAVATOR PILING R45E R06W R05W R04W R06W R05W R04W T 57 N T 56 N T 32 N T 32 N T 31 N T 56 N F Legend JDL 1/24 Roads Highway County Secondary Spur Lakes / Rivers Project Area Ownership State Other State Federal Private 0 5 Miles POL Excavator Piling 20-0961-604-20 VICINITY MAP CY 2024 Priest River Map 1 of 2 IDL RFQ 24-205 36 of 37 EXCAVATOR PILING P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P 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1/24 > Gate RoadBarriers Roads Spur Lakes Streams Class I Class II Excavator Slash Piling Ownership IDL P P P P P P P P Private Private Industrial Unit 1 CY 2024 Map 2 of 2 IDL RFQ 24-205 37 of 37 EXCAVATOR PILING