Fitness Equipment Supply for the Gryphons Athletic Centre VOR

This Request for Supplier Qualification Supplier Qualification (RFSQ) is an invitation by the University of Guelph (University) to prospective Respondents to submit non-binding proposals to become part of a Qualified Supplier List for the provision of Fitness Equipment Supply for the Gryphons Athletics Centre (Athletics Centre), as further described in Section A of Appendix A - RFSQ Particulars. Currently, when Department of Athletics & Recreation has a demand for one (1) or more of the seven (7) categories of Fitness Equipment for the Gryphons Athletics Centre, the department begins with a review of its immediate supply options. When it is determined the Department of Athletics & Recreation requires new Fitness Equipment, the University goes through a competitive procurement process each time to select a supplier who provides the best value for the project. This process can present challenges, mainly: • Each competitive procurement process is time consuming, which can affect project

timeline and take up precious resources that can be used elsewhere; • Lack of consistency in the approach used to select supplier, leading to inconsistent results, including supplier’s expertise and knowledge of the University, as well as possibly product quality of equipment; • The process to engage suppliers differ from project to project, potentially leading to potential negative experience for suppliers and confusion within the Department of Athletics & Recreation. Department of Athletics & Recreation is looking to take a more consistent and efficient approach to ensure the fitness equipment at the Gryphons Athletics Centre is meets the high demands of its membership while ensuring long term value. The main objective for this project is to establish a Qualified Supplier list of Respondents for all seven (7) product categories. This will allow the University to facilitate a standardized approach to secure Commercial Grade Fitness Equipment requirements on an as needed basis and achieve the following. • Receive Commercial Grade fitness equipment and services in a timely manner. • Support Department of Athletics & Recreation in meeting deadlines as well as ensure quality consistency, best practices in project management, business analysis, secure application development and quality assurance. • Access additional as needed service requirements throughout the year • Obtain the best value and cost savings for the University’s needs. • Help provide a safe and productive environment for students, faculty, staff and guests at the Athletics Centre. PRODUCT CATEGORIES All product is to be Commercial Grade / Quality fitness equipment with a demonstrated ability to withstand continuous usage for up to sixteen (16) hours a day by multiple users, in a public fitness facility while maintaining desired safety and performance standards. All relevant Fitness Equipment must be Canadian Standards Association (CSA) approved. A.1. Cardio Equipment a) Ellipticals or similar b) Ascent Trainers or CrossTrainer c) Recumbent Bikes d) Climbmill e) Rowers f) Accessible Treadmill g) Virtual Bikes A.2. Cycle Studio Bikes A.3. Selectorized Strength Equipment A.4. Plate Loaded Machines A.5. Miscellaneous Strength Equipment a) Olympic Benches b) Stand Alone body weight pieces c) Multi-station Cable Jungle d) Dual Adjustable Pulley e) Cable Crossover A.6. Benches, Dumbbells and Plates a) Full Racks b) Half Racks c) Platforms d) Barbell Racks e) Dumbbell Racks f) Dumbbells A.7. Racks and Platforms a) Benches b) Plates with logo c) Platforms with logo Contracts shall be awarded to up to three (3) top ranked Respondents in each category. The term of the agreement(s) is to be for a period of five (5) years plus three (3) optional one (1) year terms. During the term of the agreement, successful Respondents will be selected to provide Fitness Equipment Supply for the Gryphons Athletics Centre, as required. All proposals submitted are to be in English only. Interested proponents are to download the complete RFP documents free of charge at the University’s public purchasing portal https://uoguelph.bonfirehub.ca (the Portal). To contact the University or ask questions in relation to this RFP, proponents must register with the Portal and initiate the communication electronically through the Opportunity Q&A of the Portal. Registration is free of charge. The University will not accept any prospective proponent’s communications by any other means. Participating proponents are to submit proposals by uploading documents electronically to the Portal https://uoguelph.bonfirehub.ca. The University will not accept paper, fax or email submission. There will be no public opening of tenders for this RFP. The award of the RFP will be posted at the Portal. This procurement is subject to Chapter Five of the Canadian Free Trade Agreement.