Parcel Record Scanning

expired opportunity(Expired)
From: State of Wisconsin(State)
started - 13 Sep, 2022 (2 months ago)

Start Date

13 Sep, 2022 (2 months ago)
due - 13 Sep, 2022 (2 months ago)

Due Date

13 Oct, 2022 (1 month ago)
Bid Notification

Opportunity Type

Bid Notification
2022-23

Opportunity Identifier

2022-23
State of Wisconsin

Customer / Agency

State of Wisconsin
State of Wisconsin, Department of Administration P.O. Box 7867, Madison, WI 53707 USA

Location

State of Wisconsin, Department of Administration P.O. Box 7867, Madison, WI 53707 USA
unlockUnlock the best of InstantMarkets.
Please Sign In to see more out of InstantMarkets such as history, intelligent business alerts and many more.

Don't have an account yet? Create a free account now.

Solicitation Reference #: 2022-23Title: Parcel Record Scanning Available Date: 9/13/2022Due Date: 10/13/2022 2:00:00 PMAre faxed Bids acceptable?NoAre e-mailed bids acceptable? NoBid Synopsis: The City is requesting a quotation for Digitizing (Scanning) their parcel files. Digitizing will be done at vendor’s facility and transportation to their facility will be handled by vendor at their cost. The city will manage Digitized files on a secure file transfer method. The current estimated volume is as follows. Parcel files, approximately 56- 4 Drawer file cabinets or 400LL size boxes. Vendor will transport documents to their facility for processing. Documents have been prepared by the City to have all staples and binding fasteners removed. Electronic image files will be named by Parcel ID as a primary name and the address as a secondary option. The City will provide vendor a MS Excel file of approximately 35,700 city parcels and addresses for naming use. City requires an electronic deliverable as the records are scanned via a secure FTP site. Vendor will store upon completion of the imaging project hardcopy records for a period of 90 days post scanning. The city will release documents for disposal at that time. Vendor will provide a Certified Destruction Authorization for signature upon destruction. The City estimates there are approximately 625,000 documents that need to be scanned, this is an accounting estimate. Documents will need to be classified so retrieval can be done with Parcel Number or Address. On sample runs of documents it was discovered that only 70% of documents can be identified using this process. The City of Green Bay will take responsibility for identifying the 30% of documents that will need to be namedAgency Contact: Purchasing Department, Phone: 920-448-3047 Fax: 920-448-3050 Documents: Parcel Record Scanning 9/13/2022 NIGP Codes: 92038 Optical Scanning Services

Dates

Start Date

13 Sep, 2022 (2 months ago)

Due Date

13 Oct, 2022 (1 month ago)

Location

Country : United StatesState : Wisconsin