Bridgeton Crossing Family Aquatic Park Filter Media Replacement

Request for Proposal Bridgeton Crossing Family Aquatic Park Filter Media Replacement  RFP Available:    Monday, January 31, 2022Deadline for questions:  Friday, February 11, 2022Bid Opening: Friday, February 18, 2022  
REQUEST FOR PROPOSALThe City of Bridgeton, Missouri invites your company to submit a proposal on this RFP Package, titled: Bridgeton Crossing Family Aquatic Park-Filter Media Replacement, as defined hereinafter. All terms and provisions listed in the enclosed: “REQUEST FOR PROPOSAL”, “BID INSTRUCTIONS”, “PROJECT SPECIFICATIONS” AND “PROPOSAL FORM” are integral parts of the Bid Package. The City of Bridgeton reserves the right to waive informalities in any proposal, to reject any or all proposals in whole or in part, to readvertise, to negotiate segments of any or all proposals and to take any action that it feels is in its best interest. The proposal price for filter media replacement will include: 1) Removal of existing sand and gravel media from 4 Neptune filters

2) Inspection of filter housing and filter internals 3) Installation of new AFM
® glass media 4) Installation of new manway gaskets BID INSTRUCTIONS Bids submitted in accordance with the specifications contained herein will be received by the City of Bridgeton until 10:00 a.m., Friday, February 18
th, 2022. All sealed bids should be delivered to the Bridgeton City Clerk at 12355 Natural Bridge Road, Bridgeton, Missouri, 63044. Bid proposals will be opened publicly immediately following the deadline of 10:00 a.m., Friday, February 18
th, 2022 in the Council Chamber of Bridgeton City Hall, 12355 Natural Bridge Road, Bridgeton,MO,63044 Bid Proposals are to be contained in a sealed envelope, plainly marked "Bridgeton Crossing Filter Media". Include the name of the bidder, date and time of the bid deadline on the front of the envelope. Bid proposal forms (attached) must be completed and signed. Failure to complete the forms attached is cause for rejection of bids. All specifications listed are intended to be preferred function and performance specifications. No specifications should be construed as representing any particular brand of material. Bidders should propose to furnish materials that come closest to meeting the details of the specifications. Where deviations are necessary, bidder must specify such deviation in the bid proposal, stating why materials he/she proposes will render equivalent reliability or performance. Failure to detail all such deviations will provide a basis for rejection of the entire proposal. The City of Bridgeton is exempt from all sales tax. Exemption certificates will be furnished upon request. Contractors are responsible for the timely delivery of bid packages to the Bridgeton City Clerk at City Hall. SCOPE OF WORKThe City of Bridgeton is accepting proposals from qualified licensed contractors to remove all existing sand and gravel media from all (4) Neptune filters (model number 48120SHFFG) and dispose of sand off-site, inspect filter housing and filter internals, install new AFM
® glass media, install new manway gaskets, and clean job site at the Bridgeton Crossing Family Aquatic Park, 4201 Fee Fee Rd Bridgeton, Missouri 63044. This RFP invites companies to submit proposals describing the installation from planning to completion within the minimum criteria set by the City of Bridgeton. Warranty:All materials, workmanship, and labor will be warrantied for 1 year from completed installation. Schedule Coordination:All work will be coordinated with the Aquatic Supervisor. Removal of sand media and installation of AFM
® glass media shall start after contract is awarded and be completed before March 25
th, 2022. Should any unavoidable delays cause the Contractor to go beyond this deadline, the Contractor shall notify the City in writing, and the Contractor shall be extended as the City deems reasonable. Should the Contractor go beyond this date for no justifiable reason, the Contractor agrees to be held liable for and have deducted from his pay, one hundred dollars
($100.00) for each calendar day beyond the deadline. City's ResponsibilityThe city will make available, at contractors request, all original construction documents and drawings to assist in the preparation of their proposals.  Staff will also provide access to the facility during the proposal period so that contractors can familiarize themselves to existing conditions. Expense of Submittal PreparationThis RFP is a public document. By responding to this RFP, respondents waive any challenges to the City's decision in this regard. Not-withstanding the foregoing, respondents recognize and agree that the municipality will not be responsible or liable in any way for any losses that the respondent may suffer from the disclosure of information or materials to third parties. Questions/Clarifications RequestNo information or clarification of the meaning of any part of this RFP will be made orally to any respondent. Respondents must request such interpretation or clarification in writing from the city by email. The city will circulate to all other respondents the questions and answers. Questions should be directed to: Michelle Bell, Aquatic Supervisor, 4201 Fee Fee Road, Bridgeton, MO 63044. Email:
document.write('mbell'+'@'+'bridgetonmo.com')For security reasons, you must enable JavaScript to view this E-mail address..  Phone: 314-739-5599. All clarifications or addenda shall become part of this RFP. GENERAL PROVISIONS OF THE SPECIFICATIONS CLEAN-UP:All waste materials, workmen debris, lunch bags, etc. shall be cleaned from the job site each day. Should these items not be satisfactory removed, the City reserves the right to charge the Contractor's final bill appropriate costs for such cleaning. PREVAILING WAGES:Prevailing wages paid to all workers shall comply with the wages rates established by the Missouri Division of Labor Standards. The contractor shall comply with, and is bound by, the provisions of Missouri statues pertaining to the payment of wages on public works project. PROPOSAL SUBMISSIONThe proposals will be reviewed by an Evaluation Team. After evaluation, the EvaluationTeam may request in person interviews to be held at a date to be determined.  Mandatory requirements that the respondents must provide in the proposal: Signed Proposal Form A detailed layout of the proposed project, construction designs, drawings and any other information that details or explains the proposal.Proposed schedule with completion date of March 25
th, 2022. Total cost of project. Three (3) references from three (3) different organizations for which the proponent has developed similar concepts. The information must include contact name, current telephone number and email.References and experience for all subcontractors must be submitted. All subcontractors must be licensed and bondable.Insurance Requirements:Bodily injury liability insurance
general and automobile - $500,000/person, $2,000,000/occurrence Property Damage Insurance
General and automobile - $500,000/occurrenceGeneral - $2,000,000 aggregateVendor will be required to list “The City of Bridgeton” as an additional insured under their policy.  Selection CriteriaEach proposal will be evaluated against the terms in the RFP and graded using the following criteria:1. Price (30%)2. Experience (25%)3. Equipment (25%)4. References (20%) The city may reject any proposal found to be incomplete, unresponsive or not in compliance with the format requirements set forth in this RFP. A proposal may be determined to be unresponsive if any aspect is found to be unacceptable or contrary to the best interests of the municipality. The  city  intends  to  select  the  most  responsive  respondent  and  to  negotiate an  Agreement. However, should the negotiation with the most responsive respondent not produce an acceptable contract arrangement, the municipality will request the next most responsive respondent to begin negotiations. The city reserves the right to reject any and all responses to this RFP and is under no obligation to award a contract. BID PROPOSAL FORM The undersigned hereby submits this bid for the purchase of Filter Media Replacement as per specifications. The City is exempt from sales taxes, etc.  The City's tax exempt number will be furnished to the successful bidder. Base Bid Price:                                                                                    $____________________ ADDITIVE/DEDUCTIVE ALTERNATE (if applicable)Alternate #1 Price (Add/Subtract):                                                     $____________________ Alternate #2 Price (Add/Subtract):                                                     $____________________ Alternate #3 Price (Add/Subtract):                                                     $____________________    The bid as stated above is valid for thirty (30) days from and after the date of bid opening. The City reserves the right to waive irregularities, reject any and all bids, or accept the lowest and best bid in the interest of the City of Bridgeton.   Any bid not marked and sealed in the attached envelope may be rejected by the City. It is understood that this bid must be submitted on or before 10:00 a.m. Friday, February 18
th, 2022 in a sealed envelope, clearly marked
"Bridgeton Crossing Family Aquatic Park-Filter Media Replacement ".  Bid submitted by:  Signature and Title     Printed SignatureS  E    A  L (If bid is by a corporation)  Company or Business     Address w/ZIP code     Telephone Number   Fax Number   e-mail