Request for Quotes #2219-A Milam, Rivers, and Redwine Road Roadside Pruning

expired opportunity(Expired)
From: Fayette(County)
2219-A

Basic Details

started - 02 Feb, 2023 (14 months ago)

Start Date

02 Feb, 2023 (14 months ago)
due - 17 Feb, 2023 (13 months ago)

Due Date

17 Feb, 2023 (13 months ago)
Bid Notification

Type

Bid Notification
2219-A

Identifier

2219-A
Fayette County

Customer / Agency

Fayette County
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"Purchasing Department\n\nFAYETTE 140 Stonewall Avenue West, Ste 204\nFayetteville, GA 30214\n\nPhone: 770-305-5420\n\nCreate Your Story! www.fayettecountyga.gov\n\nJanuary 31, 2023\nSubject: Request for Quotes #2219-A Milam, Rivers, and Redwine Road Roadside Pruning\nGentlemen/Ladies:\n\nFayette County, Georgia invites you to submit a quote for the above listed solicitation in\naccordance with the information and specifications contained herein.\n\nA pre-quote conference will be held at 10:00am, Thursday, February 9, 2023, on the shoulder of\nFarms Road at the intersection of Redwine Road. You are invited and encouraged to drive Milam,\nRivers and Redwine Roads prior to attending, as this will be an opportunity for you to become\nfamiliar with the location, traffic, work conditions, and to ask questions.\n\nAddress any questions you may have about this request for quotes to Sherry White via email to\
rel="no-follow" href="mailto:nswhite@fayettecountyga.gov">nswhite@fayettecountyga.gov or fax to (770) 719-5544. Questions will be accepted until 12:00\np.m., Friday, February 10, 2023.\n\nQuotes will be accepted until 3:00 p.m. Friday, February 17, 2023. Please provide your quote\nand other information via email to Sherry White, Contract Administrator at\n\nswhite@@fayettecountyga.gov or fax to (770) 719-5544.\n\nPurchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The office\ntelephone number is (770) 305-5420.\n\n" "8.\n\n9;\n\nGENERAL TERMS AND CONDITIONS\n#2219-A Milam, Rivers, and Redwine Road Roadside Pruning\n\nDefinitions: The term \u201ccontractor\u201d as used herein and elsewhere in these Terms and Conditions\nshall be used synonymously with the term \u201csuccessful responder.\u201d The term \u201ccounty\u201d shall mean\nFayette County, Georgia.\n\nQuote is Offer to Contract: Each quote constitutes an offer to become legally bound to a contract\nwith the county, incorporating the request for quote and the responder\u2019s quote. The binding offer\nincludes compliance with all terms, conditions, special conditions, specifications, and\nrequirements stated in the request for quote, except to the extent that a responder takes written\nexception to such provisions. All such terms, conditions, special conditions, specifications, and\nrequirements will form the basis of the contract. The responder should take care to answer all\nquestions and provide all requested information, and to note any exceptions in the quote\nsubmission. Failure to observe any of the instructions or conditions in this request for quote may\nresult in rejection of the quote.\n\nBinding Offer: Each quote shall constitute a firm offer that is binding for ninety (90) days from\nthe received by date, unless the responder takes exception to this provision in writing.\n\nReferences: Include with your quote a list of three (3) jobs that your company has done that are\nof the same or similar nature to the work described in this request for quote, on the form provided.\nInclude all information as requested on the form.\n\nPreparation Costs: The responder shall bear all costs associated with preparing the quote.\n\nMore Than One Quote: Do not submit alternate quotes or options, unless requested or authorized\nby the county in the request for quote. If a responder submits more than one quote without being\nrequested or authorized to do so, the county may disqualify the quotes from that responder, at the\ncounty\u2019s option.\n\nDefects or Irregularities: The county reserves the right to waive any defect or irregularity in\nany quote received. In case ofa discrepancy between unit prices and extended prices, the unit\nprice will govern unless the facts or other considerations indicate another basis for correction\nofthe discrepancy.\n\nPrices Held Firm: Prices quoted shall be firm for the period of the contract, unless otherwise\nspecified in the quote. All prices for commodities, supplies, equipment, or other products shall be\nquoted FOB Destination, Fayette County or job site.\n\nResponder Substitutions: Responders offering substitutions or deviations from specifications\nstated in the request for quote, shall list such substitutions or deviations on the \u201cExceptions to\nSpecifications\u201d sheet provided, or on a separate sheet to be submitted with the quote. The absence\nof such list shall indicate that the responder has taken no exception to the specifications. The\nevaluation of quotes and the determination as to equality and acceptability of products or services\noffered shall be the responsibility of the county.\n\n. Non-Collusion: By responding to this request for quote, the responder represents that the quote is\n\nnot made in connection with any competing responder, supplier, or service provider submitting a\nseparate response to this request for quote, and is in all respects fair and without collusion or fraud.\n" "11.\n\n12.\n\n13.\n\n16.\n\nEthies \u2014 Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is\nrecommended for award to the Board of Commissioners or the County Administrator, or before\nthe County renews, extends, or otherwise modifies a contract after it has been awarded, the\ncontractor must disclose certain relationships with any County Commissioner or County Official,\nor their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood,\nadoption, or marriage (including in-laws). A relationship that must be reported exists if any of\nthese individuals is a director, officer, partner, or employee, or has a substantial financial interest\nthe business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code\nof Ethics).\n\nIf such relationship exists between your company and any individual mentioned above, relevant\ninformation must be presented in the form of a written letter to the Director of Purchasing. You\nmust include the letter with any bid, proposal, or price quote you submit to the Purchasing\nDepartment.\n\nIn the event that a contractor fails to comply with this requirement, the County will take action as\nappropriate to the situation, which may include actions up to and including rejection of the bid or\noffer, cancellation of the contract in question, or debarment or suspension from award ofa County\ncontract for a period of up to three years.\n\nEvaluation: Award will be made to the lowest responsive, responsible responder, taking into\nconsideration payment terms, vendor qualifications and experience, quality, references, any\nexceptions listed, and/or other factors deemed relevant in making the award. The county may make\nsuch investigation as it deems necessary to determine the ability of the responder to perform, and\nthe contractor shall furnish to the county all information and data for this purpose as the county\nmay request. The county reserves the right to reject any item, any quote, or all quotes, and to re-\nsolieit for pricing.\n\nPayment Terms and Discounts: The County\u2019s standard payment terms are Net 30. Any\ndeviation from standard payment terms must be specified in the resulting contract, and both parties\nmust agree on such deviation. Cash discounts offered will be a consideration in awarding the\nquote, but only ifthey give the county at least 15 days from receipt of invoice to pay. For taking\ndiscounts, time will be computed from the date of invoice acceptance by the County, or the date a\ncorrect invoice is received, whichever is the later date. Payment is deemed made, for the purpose\nof earning the discount, on the date of the check.\n\nContract Execution & Notice to Proceed: After an award is made, and all required documents\nare received by the county, and the contract is fully executed with signature of both parties, the\ncounty will issue a written Notice to Proceed. The county shall not be liable for payment of any\nwork done or any costs incurred by any responder prior to the county issuing the Notice to Proceed.\n\n. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as\n\nappropriated and otherwise unobligated funds are no longer available to satisfy the obligations of\nthe county under the contract.\n\nInsurance: The contractor shall procure and maintain the following insurance, to be in effect\nthroughout the term of the contract, in at least the amounts and limits as follows:\n\na. General Liability Insurance: $1,000,000 combined single limit per occurrence,\nincluding bodily and personal injury, destruction of property, and contractual\nliability.\n" "17.\n\n18.\n\n20.\n\n21.\n\n22,\n\n23;\n\nb. Automobile Liability Insurance: $1,000,000 combined single limit each\noccurrence, including bodily injury and property damage liability.\n\nc. Worker\u2019s Compensation & Employer\u2019s Liability Insurance: Workers\nCompensation as required by Georgia statute.\n\nBefore a contract is executed, the Certificates of Insurance for all required coverage shall be\nsubmitted. The certificate shall list an additional insured as follows:\n\nFayette County, Georgia\n140 Stonewall Avenue West\nFayetteville, GA 30214\n\nUnauthorized Performance: The County will not compensate the contractor for work performed\nunless the work is authorized under the contract, as initially executed or as amended.\n\nAssignment of Contract: Assignment of any contract resulting from this request for quotes will\nnot be authorized, except with express written authorization from the county.\n\n. Indemnification: The contractor shall defend, indemnify and save the county and all its\n\nofficers, agents and employees harmless from all suits, actions, or other claims of any\ncharacter, name and description brought for or on account ofany damages, losses, or expenses\nto the extent caused by or resulting from the negligence, recklessness, or intentionally\nwrongful conduct of the contractor or other persons employed or utilized by the contractor in\nthe performance of the contract. The contractor shall pay any judgment with cost which may\nbe obtained against the county growing out of such damages, losses, or expenses.\n\nSeverability: The invalidity of one or more of the phrases, sentences, clauses or sections\ncontained in the contract shall not affect the validity of the remaining portion of the contract.\nIf any provision of the contract is held to be unenforceable, then both parties shall be relieved\nof all obligations arising under such provision to the extent that the provision is unenforceable.\nIn such case, the contract shall be deemed amended to the extent necessary to make it\nenforceable while preserving its intent.\n\nDelivery Failures: If the contractor fails to deliver contracted goods or services within the\ntime specified in the contract, or fails to replace rejected items in a timely manner, the county\nshall have authority to make open-market purchases of comparable goods or services. The\ncounty shall have the right to invoice the contractor for any excess expenses incurred, or\ndeduct such amount from monies owed the contractor. Such purchases shall be deducted from\ncontracted quantities.\n\nTermination for Cause: The county may terminate the contract for cause by sending written\nnotice to the contractor of the contractor\u2019s default in the performance of any term of this\nagreement. Termination shall be without prejudice to any of the county\u2019s rights or remedies\nby law.\n\nTermination for Convenience: The county may terminate the contract for its convenience\nat any time with 10 days\u2019 written notice to the contractor. In the event of termination for\n" "24.\n\n25.\n\nconvenience, the county will pay the contractor for services performed. The county will\ncompensate partially completed performance based upon a signed statement of completion.\n\nForce Majeure: Neither party shall be deemed to be in breach of the contract to the extent\nthat performance of its obligations is delayed, restricted, or prevented by reason of any act of\nGod, natural disaster, act of government, or any other act or condition beyond the reasonable\ncontrol of the party in question.\n\nGoverning Law: This agreement shall be governed in accordance with the laws of the State\nof Georgia. The parties agree to submit to the jurisdietion in Georgia, and further agree that\nany cause of action arising under this agreement shall be required to be brought in proper\nvenue in Fayette County, Georgia.\n"

140 Stonewall Avenue West Suite 100 Fayetteville, Georgia 30214Location

Address: 140 Stonewall Avenue West Suite 100 Fayetteville, Georgia 30214

Country : United StatesState : Georgia

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