BIDS/RFP for Publishing Services

BIDS/RFP for Publishing Services
Project Overview
The City currently issues eight (8) printed newsletters annually. Four are "Good Living" newsletters and focus on general community news and four are “Spotlight” newsletters and focus on a topic of interest, such as the Annual Report and Affordable Housing.

The Good Living newsletters are six pages in a tri-fold format. The content includes latest news items and sections that are repeated quarterly, such as Upcoming Events, Development and Project News, and Contact Information. Each issue of the Spotlight newsletter is unique in content and style based on the topic. Periodically, the Spotlight is just four pages in a standard booklet format.

The newsletter size is standard 8” x 11” pages front and back in full color. Attached to this Request for Proposals (RFP) are sample newsletters.

The City will be seeking printing services for the newsletter in a separate RFP.

Scope of Services
The City is

seeking a qualified publishing team to provide the services outlined below.

Professional design and layout of articles, pictures, graphs, tables and/or graphics, including:

• Project management and coordination.

• Client meetings as needed.

• Copy content review and editing (including spelling and grammar).

• Creative arts services.

• Art direction.

• Color correction.

• Copy fitting and typography.

• Image selection as needed.

• Image cropping, sizing and retouching.

• Presentation of preliminary draft for client review and edits until final approval.

• Masthead design.

• Press-checking.

• Create a master electronic PDF version of the final newsletter that is high resolution but no greater than 7 MB in file size and forward to the City for City website.

• Forward finished artwork files for ftp delivery to printer.

• Meet all deadlines established by the City.


Please see the attached RFP document for all submittal requirements.Support Docs
City of San Carlos RFP - Publishing Services