South Kent Landfill Pole Barn

Page 1 of 3 PURCHASING DIVISION Joni Laming, Manager (616) 632-7720 purchasing@kentcountymi.gov SOLICITATION Solicitation Type Bid Solicitation Number 5638 Description South Kent Landfill Pole Barn Date of Issuance 3/27/2024 Inquiries Deadline Date & Time (local) 4/16/2024, 2 PM Due Date & Time (local) 4/19/2024, 2 PM Pre-Submission Conference Yes: Non-Mandatory On-Site (attendance recommended) Conference Date & Time (local) 4/9/2024 10:00 AM Buyer Name Pitchellis INTRODUCTION The Kent County Purchasing Division is soliciting bids to build a 24 X 32 Post and Beam Steel Roof and Siding Pole Barn at South Kent Landfill located at 10300 S Kent Dr SW, Byron Center, MI 49315. Work is to be completed and accepted by May 31. Once the project is started, work will be continuous until the point of completion. Acceptable work hours are during open business Monday-Friday 7am to 5PM and Saturday 7am to 3:30pm. BID OPENING The sealed

submissions will be publicly opened and read aloud by the Kent County Purchasing Division. Kent County Purchasing Division will conduct public openings via teleconference. Click here to join the public opening. SCOPE Dimensions, if furnished, are for general reference only and should be verified by Respondent. Kent County will award and contract for the goods and services in this Solicitation in an efficient and timely manner. In no event will notification of award be more than 45 days from the date of submission. The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County Purchasing Division website are incorporated by reference and shall be deemed to have the same force and effect as if fully set forth herein. Kent County will excavate and prep build site. There will be 6 concrete floor poured inside at a future date along with an apron outside. Side wall height needs to accommodate 24 Wide X 12 High X 32 Length 1 Wide overhang with standard 6 fascia (North and South wall vented. East and West NON vented) Kent _]| County https://kentcountymi.zoom.us/j/87618237536?pwd=TBriOypPpfkDwjdXI0PRcRg8sqN2ai.1; https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action Page 2 of 3 Roof peak height to be 17 10 with 4/12 pitch Soffit Height to be 13 5 gutters with 3 X 4 downspouts, elbows at base 10 x 10 opening for future overhead door (Left side of Gable End North side of Building) 3 x 68 access door (Right side of Gable End North side of Building) Minimum .019 Steel Roof and Siding o Siding to be Neutral to match existing buildings o Roof to be Neutral or White Awardee required to obtain required permits INQUIRIES Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the right to determine the response format or not respond, at its sole discretion. PRE-SUBMISSION ON-SITE CONFERENCE Conference Date 4/9/2024 Conference Time (local) 10:00 AM EST Location 10300 S Kent Dr SW, Byron Center, MI 49315 A pre-submission conference is scheduled for this Solicitation. Attendee should arrive a minimum of 5 minutes before the conference scheduled date and time to sign-in. Attendee will not be allowed to sign in after the conference has commenced at mandatory meetings and is disqualified from participating in this Solicitation. The conference provides equal opportunity to seek clarifications and inspect the location (if applicable). Attendee shall have fully reviewed all Solicitation documents and correspondence prior to the conference. Attendee is responsible for taking meeting notes and shall be an employee or authorized reseller of the Respondent with requisite knowledge, skill, and abilities to participate. MATERIAL AND WORKMANSHIP WARRANTY REQUIREMENTS Materials installed and work performed shall have a minimum one-year Respondent warranty from the date of final acceptance of the work by the Homeowner and Kent County. In addition, all equipment/materials shall consist of the original manufacturer warranty which shall be transferred to the Homeowner upon final acceptance. Warranties shall include, at minimum, warranties against defects in design, materials, and workmanship. Labor and shipping costs for the replacement of defective material will be borne by the Respondent for the duration of the warranty period. The Respondent agrees that, regardless of statements to the contrary, he/she will not disclaim either the warranty of merchantability or the warranty of fitness for a particular purpose. REFERENCES Provide 3 references of current/past customers who can verify the quality of products and/or services of similar size and scope your company provides. References may not include any current/past Kent County employees. https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action Page 3 of 3 WARRANTY All goods shall consist of the original manufacturer warranty in addition to any other warranties specified in this Solicitation. Respondent shall execute all documents necessary to transfer applicable express warranties to Kent County. The Respondent shall not disclaim any warranty recognized by Michigan law including the Warranty of Merchantability or the warranty of Fitness for a Particular Purpose. INVITATION FOR BID/RFQ SUBMISSION Complete submissions must be received in the Kent County Purchasing Division on or before the due date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be considered. Submissions may be submitted electronically on the Bid Opportunities page of the Kent County Purchasing Division's website. Respondent must include a complete submission as 1 non-password protected PDF document. Respondent shall submit the Submission Form (Bid Form Response Form) posted on the Bids Opportunities page of the Kent County Purchasing Divisions website. Click the Submit Online icon to submit electronically or to print the Submission Form. Respondent must submit the Bid Bond with Submission Form. The time required to upload a submission may vary. Respondent assumes all risks associated with electronic submission, including all technological difficulties, and deems the County and its service provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's email. Respondent shall view the link in the confirmation email to determine accuracy prior to due date/time. Submissions that deviate from the Solicitation specifications will only be considered if the deviations are clearly detailed and noted within the submission. In case of a dispute regarding the true intent and meaning of the specifications, the Countys interpretation will prevail. When a Solicitation states no alternates, no deviations are permitted. Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable offer for a period of 45 days from the due date/time. In the event the notification of award is not made within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of their submission. Submissions may only be withdrawn by written request if the request is received before the due date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy Centralized Purchasing 5(i)(2). NO BID Please provide feedback if you are electing not to participate in this Solicitation. https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action https://www.accesskent.com/RFPWorkbench/LoadPublicTableAction.action https://www.accesskent.com/Departments/Purchasing/vendor.htm https://www.accesskent.com/Departments/Purchasing/vendor.htm https://forms.office.com/g/PSALYQZm1Z