Campaign Finance System

expired opportunity(Expired)
From: New Hampshire Department of Administrative Services(State)
RFP SOS 2023-1

Basic Details

started - 23 Jan, 2023 (14 months ago)

Start Date

23 Jan, 2023 (14 months ago)
due - 13 Mar, 2023 (12 months ago)

Due Date

13 Mar, 2023 (12 months ago)
Bid Notification

Type

Bid Notification
RFP SOS 2023-1

Identifier

RFP SOS 2023-1
Department of Administrative Services

Customer / Agency

Department of Administrative Services
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New Hampshire Secretary of State Campaign Finance System RFP 2023-1 Page 6 of 53 3 Services, Specifications, Requirements, and Deliverables ................. 17 3.1 Ownership of Work Product ...................................................... 17 3.1.1 License .............................................................................. 19 3.1.2 Noninfringement Warranty ................................................... 20 3.1.3 Source Code Ownership ....................................................... 21 3.1.4 ADA /WCAG Compliance ...................................................... 21 3.1.5 Vendors Certification .......................................................... 22 3.2 Administrative Specifications ..................................................... 23 3.2.1 Travel Expense ................................................................... 23 3.2.2 Shipping and Delivery Fee Exemption .................................... 23 3.2.3 Workspace
......................................................................... 23 3.2.4 StateOwned Documents and Copyright Privileges .................. 24 3.2.5 Documentation ................................................................... 24 3.3 Project/Status Meetings and Reporting ........................................ 25 3.3.1 Introductory/ Kickoff ........................................................... 25 3.3.2 Status Meetings .................................................................. 25 3.4 Scope of Services ................................................................... 26 3.4.1 Detailed Requirements ........................................................ 26 3.4.2 Deliverables ....................................................................... 33 4 Key Personnel ............................................................................... 37 4.1 Department of State ................................................................. 37 4.2 Vendor ................................................................................... 37 4.3 Staff Retention/Performance .................................................... 39 5 Response Format/Guidelines ........................................................ 39 New Hampshire Secretary of State Campaign Finance System RFP 2023-1 Page 7 of 53 5.1 General Information ............................................................... 39 5.2 Response Outline ..................................................................... 39 5.3 Proposal Description ............................................................... 40 6 Evaluation Process, Criteria, and Selection ........................................ 44 6.1 Response Receipt and Review .................................................... 45 6.2 Response Evaluation ................................................................. 46 6.3 Response Rejection .................................................................. 47 6.4 Selection, Notification, and Contract ........................................... 47 7 Price, Payment Schedule, and Contract Term .................................. 48 7.1 Deliverables/Schedules/Payments .............................................. 48 7.1.1 Project Deliverables and Pricing ............................................ 48 7.2 Other Pricing ........................................................................... 50 7.2.1 Invoicing ........................................................................... 50 7.3 Contract Term ......................................................................... 51 Exhibit 1 ......................................................................................... 52 New Hampshire Secretary of State Campaign Finance System RFP 2023-1 Page 8 of 53 RFP Response - Checklist Respondents commonly forget to include these activities and requirements in their RFP response. An incomplete response may be grounds for determining that a response is unable to satisfy the needs of the Secretary of State. Use this checklist to help prepare your response. If you plan to submit any item late, indicate in your proposal when the State should expect to receive it. Signature Page must be signed and included with ORIGINAL Response. Printout of complete Addenda (if any issued), initialed by a person who is authorized to legally obligate your company, included as part of your ORIGINAL response. RFP response packaged and labeled in accordance with RFP Section 1.3: Response Submission. Certificate of Good Standing with State of New Hampshire or equivalent, current as of April 1st, 2023. Cover Page should include requirements listed in Section 5.3: Proposal Description. References and Letters of Reference with current contact information. Deliver the response prior to the Response Submission due date and time defined in Section 1:10: Schedule of Events. New Hampshire Secretary of State Campaign Finance System RFP 2023-1 Page 9 of 53 1.0 RFP Purpose and General Instructions The Secretary of State seeks proposals to provide a Campaign Finance System (CFS). We seek a system built for New Hampshire with the Secretary of State (hereinafter referred to as NHSOS, SOS, or the State) receiving a non- exclusive, non-transferrable, worldwide, irrevocable, royalty free, perpetual license to (i) use such Contractor Intellectual Property that is embodied in the Deliverables and (ii) reproduce, prepare, repair, modify or have derivative works made based upon the Contractor Intellectual Property as SOS may deem desirable or necessary for the SOS to further modify, enhance, or maintain the Deliverables and the Campaign Finance System for use in New Hampshire. The updated CFS must provide the features, user experience, and workflow of the existing system while also providing the additional capabilities and compatibility detailed in this RFP. The proposal must include data conversion from the existing to the new CFS system. 1.1 Vendor Conference Call The Department will hold an optional vendor conference call as scheduled in Section 1.10: Schedule of Events. The purpose of the Vendor Conference Call is to allow interested vendors to: 1. Request clarification of any section of the RFP. 2. Request changes to the RFP Requirements considered so restrictive as to prohibit or discourage responses. 3. Offer suggestions or changes to the RFP that could improve the RFP competition or reduce the proposed costs. New Hampshire Secretary of State Campaign Finance System RFP 2023-1 Page 10 of 53 All written questions received prior to or at the Conference Call will be read aloud and will receive unofficial oral responses during the Conference Call. The Department will distribute official written answers to questions in accordance with Section 1.2: Response Inquiries. Vendors are encouraged to submit written questions at least forty-eight (48) hours prior to the conference call in order to enable the Secretary of State to prepare responses. The Department will not respond to inquiries prior to the Conference Call. The Department requests that vendors RSVP via e-mail by the date identified in Section 1.10: Schedule of Events. 1.2 Response Inquiries Submit all inquiries concerning this RFP in writing, citing the RFP title, RFP number, page, section, and paragraph to: Kaley Dion, Elections Administrator Department of State State House, Room 204 107 North Main St. Concord, New Hampshire 03301-4989 Telephone: 603-271-3242 E-mail: kaley.dion@sos.nh.gov Organizations/vendors are encouraged to submit questions via e-mail.

Department of Administrative Services,25 Capitol Street,Concord,NH 03301Location

Address: Department of Administrative Services,25 Capitol Street,Concord,NH 03301

Country : United StatesState : New Hampshire

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