Regulated Medical Waste Removal Disposal, SERVICE

Page 1 of 7 STATE OF NEW HAMPSHIRE BUREAU OF PURCHASE AND PROPERTY STATE HOUSE ANNEX - ROOM 102 25 CAPITOL ST CONCORD NH 03301-6398 DATE: May 15, 2019 NOTICE OF CONTRACT COMMODITY: REGULATED MEDICAL WASTE REMOVAL AND DISPOSAL, SERVICES CONTRACT #: 8002250 NIGP CODE: 926-4500 CONTRACTOR: AdvoWaste Medical Services LLC. VC# 282732 10 Post Office Square #810 Boston MA 02109 Contract Manager: Sara Novoseller Telephone: 855-678-1098 or 617-588-3804 Facsimile: 716-328-0128 Email: Sarah@advowastemedical.com EFFECTIVE FROM: November 13, 2017 through October 31, 2021 TERMS: Net 30 INVOICE: The Contractor shall set up separate accounts for each agency pick-up location to include the proper agency name, service address, contact person and billing address and invoice on a monthly basis. Itemized invoices shall be submitted after the completion of job/services and shall include: a brief description of the work done along with the

location of work, to the individual agency. Contractor shall be paid within 30 days after receipt of properly documented invoice. The invoice shall be sent to the address of the using agency under agreement. Questions: Jeff Haley, Purchasing Agent Phone: 603-271-2202 E-Mail: Jeffrey.Haley@nh.gov SCOPE OF SERVICES The scope of work shall include Regulated Medical Waste at the locations and other agencies/locations with an established pick-up schedule or as needed for the entire State of New Hampshire with all travel and transportation cost included. The Contractor will respond to the agency’s initial request within two (2) business days to schedule an appointment and complete the services within five (5) business days after receiving confirmation of location and product, or the Contractor shall submit a proposed schedule to the state agency requesting services at each facility. All services performed under this solicitation shall be performed between the hours of 8:00 A.M. and 4:00 P.M (EST) unless other arrangements are made in advance with the State. Any deviation in work hours shall be pre- approved by the end user agency. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas. No premium charges shall be paid for any off-hour work. mailto:Sarah@advowastemedical.com mailto:Jeffrey.Haley@nh.gov Page 2 of 7 The Contractor shall not commence work until a conference is held with each agency, at which representatives of the Contractor and the State are present. The conference shall be arranged by the requesting agency (State). The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Contractor’s employees, equipment or supplies. The Contractor shall replace in satisfactory condition all defective work and damages rendered thereby or any other damages incurred. Upon failure of the Contractor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the Contractor. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Contractor to dismiss from the work such employees as deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State. The Contractor or their personnel shall not represent themselves as employees or agents of the State. While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of the State. All personnel shall observe all regulations or special restrictions in effect at the State Agencies. The Contractor’s personnel shall be allowed only in areas where services are being performed. The use of State telephones is prohibited. REGULATED MEDICAL WASTE: The following items are the most common regulated medical waste items, but services shall not be limited to just those listed. • Medications other than controlled substance as per (NH Code Admin Role Env-Sw 100-1100) • Sharps (needles, vials, slides, lancets, blades, tubing with needle and etc…) • Soft Waste (bloody gauze, gloves, tubing, dressings, etc) • Cauterizers • Fluorescein • Compressed Gas Cylinders • Fixatives and Preservatives • Hazardous & Chemical Waste • Batteries • Radioactive • Other soft waste Hazardous Waste Rules are available at Http://des.nh.gov/organization/commissioner/legal/rules/index.htm. Other useful information, such as hazardous waste fact sheet can be obtained from DES’s website at http://www.des.nh.gov or Public Information Center at 603-271-2975 SCOPE OF WORK The Contractor shall provide removal and disposal of Regulated Medical Waste, including transportation costs, from the following New Hampshire State agencies at the pick-up locations listed below. Regulated Medical Waste shall include bio-hazardous waste, infectious medical waste, medical waste, and pathological waste and other as listed above. This may not be an exclusive or all-encompassing list only considered partial list. Agency Section Pick-up Location/Frequency Dept. of Health & Human Services (DHHS) Public Health Laboratories (PHL) 29 Hazen Drive, Concord, NH / bi-weekly – every other week Dept. of Health & Human Services (DHHS) New Hampshire Hospital (NHH) 36 Clinton Street, Concord, NH / bi-weekly - every other week Department of Safety Forensic Laboratory 33 Hazen Drive, Concord, NH / bi-weekly - every other week NH Fish and Game Department Headquarters 11 Hazen Drive, Concord, NH/2x per year New Hampshire Veterans Home New Hampshire Veterans Home 139 Winter Street, Tilton, NH / weekly Dept. of Health & Human Services (DHHS) Juvenile Justice Services 1056 N River Rd, Manchester, NH / 4x per year http://des.nh.gov/organization/commissioner/legal/rules/index.htm http://www.des.nh.gov/ Page 3 of 7 Dept. of Health & Human Services (DHHS) Glencliff Home for the Elderly 393 High Street, Glencliff, NH / 6x per year Department of Corrections State Prison for Men 281 N State Street, Concord, NH / monthly Department of Corrections State Prison for Women 42 Perimeter Road Concord, NH 03301 Department of Corrections Northern NH Correctional Facility 138 East Milan Road, Berlin, NH / weekly New Hampshire Retirement System New Hampshire Retirement System 54 Regional, Concord NH/ quarterly Dept of Revenue Dept of Revenue 109 Pleasant Street, Concord NH / Bi-Monthly Dept of Administrative Svc State House Annex 25 Capitol Street, Concord NH / Quarterly Welcome Centers See Attachment A Various locations / 2 X per year Department of Transportation Bureau of Turnpikes 36 Hackett Hill Road, Hooksett, NH/ Will Call The Contractor shall: 1. Provide all materials used in storage, packaging, transport and disposal of waste, including boxes, bags, tape, labels and manifest materials. Packaging materials, storage and disposal containers must be of sufficient structural integrity to prevent leaks and must be labeled and/or marked in accordance with federal, state, and local laws, rules and regulations. 2. Collect packaged waste from each State agency and location, according to agency specifications and transport waste to an approved treatment or disposal facility in a manner meeting all applicable federal, state and local laws and regulations. 3. Respond to emergency pickup requests within forty-eight (48) hours from receipt of a request. 4. Dispose waste in a manner meeting all applicable federal, state, and local laws, rules, and regulations regarding receipt, transport and disposal. 5. Prepare manifest documents for signature for each State agency by pick-up location and provide signed copies of manifests to each State agency by pick-up location to serve as tracking documents. Manifest must include, at a minimum: business name, address, and telephone number, date and weight in pounds of the waste picked up. It will be acceptable to submit the weight requirements after the pick-up is made. The agency shall receive a final manifest that includes the Manifest number, Date, Containers and Container Weight via e-mail or mail. 6. Provide training and support to each State agency to ensure end-user ability to access formulary information and including but not limited to proper methods of handling, segregating, and containing, packaging, labeling, and storing of infectious waste, at the start of the contract period and if needed throughout the contract period. In support of EPA (40 CFR§ 265.16) and the DOT (49 § 172.702 and § 172.40) to ensure adherence to pharmaceutical waste disposal compliance regulations. Additionally if needed provide classroom education, super user education, on-line/WebEx education to all locations as needed. 7. Provide contact name and direct telephone number for notifying Contractor if additional packaging/storage supplies are needed, emergency/extra pick up of waste is needed, or if volume of waste is greater than expected. 8. Set up separate accounts for each agency pick-up location to include the proper agency name, service address, contact person and billing address and invoice on a monthly basis. 9. Develop a communication structure between each using agency and the Contractor’s internal team to include, but not limited to regularly scheduled meetings, access to database, routine status reports and compliance, as well as discuss quality control, labeling, signage and educational components and changes. Public Health Laboratories: 10. The Contractor shall collect and accept packaged waste from a locked secure area at 29 Hazen Drive, Concord, NH biweekly (once every 2 weeks). Accepted infectious wastes shall include: a) waste associated with smallpox and SARS testing that has been autoclaved at NH PHL prior to being packaged for collection by Contractor; b) waste generated from rabies testing that has been segregated and packaged separately from other infectious waste and must be incinerated. REGULATED MEDICAL WASTE REMOVAL AND DISPOSAL The Contractor agrees to provide NH State Agencies these services as described: Bid Per Box 11/1/17 -10/31/18 11/1/18 -10/31/19 11/1/19 -10/31/20 11/1/20 -10/31/21 Price per 4.5 cubic ft. box (includes handling, transportation, disposal and billing). $19.00 $19.00 $19.00 $19.00 Page 4 of 7 ATTACHMENT A OTHER LOCATIONS NH Welcome & Information Centers (Affili CKP) Headquarters Main Contact: Jennifer Codispoti Department of Business and Economic Affairs 172 Pembroke Road Concord, NH 03302 603-271-2665 Pick up Locations: Canterbury Welcome & Info Center I-93 Northbound Between Exits 18 and 19 Canterbury, NH 03224 Contact: Jennifer Codispoti Phone: 603-783-4194 Freq: 2 stops per year – every 6 months Svc Hrs: All Year – M-F – 9:00 am - 9:00 pm -------------------------------- Hooksett Northbound Welcome & Info Center 530 West River Road I-93 Northbound Hooksett, NH 03106 Contact: Jennifer Codispoti Phone: 603-485-3019 Freq: 2 stops per year – every6 months Svc Hrs: All Year – M-F – 6:00 am – 10:00 pm --------------------------------- Hooksett Southbound Welcome & Info Center 25 Springer Road I-93 Southbound Hooksett, NH 03106 Contact: Jennifer Codispoti Phone: 603-485-3542 Freq: 2 stops per year – every 6 months Svc Hrs: All Year – M-F – 6:00 am-10:00 pm ---------------------------------- Intervale/North Conway Welcome & Info Center 3654 White Mountain Highway Conway, NH 03846 Contact: Jennifer Codispoti Phone: 603-356-2769 Freq: 2 stops per year – every 6 months Svc Hrs: All Year – MoThFr only – 10:00 am – 6:00 pm ------------------------------------ Salem Welcome & Info Center I-93 Northbound Immediately north of the MA/NH state line Salem, NH 03079 Contact: Jennifer Codispoti Phone: 603-893-4351 Freq: 2 stops per year – every 6 months Svc Hrs: All Year – M-F – 24 hours ------------------------------------------ Page 5 of 7 Sanbornton Welcome & Info Center I-93 Southbound 1 mile south of Exit 22 Sanbornton, NH 03269 Contact: Jennifer Codispoti Phone: 603-286-4650 Freq: 2 stops per year – every 6 months Svc Hrs: All Year – M-F – 8:00 am - 8:00 pm ------------------------------------------ Seabrook Welcome & Info Center I-95 Northbound 1/10 of a mile north of the NH/MA state line Seabrook, NH 03874 Contact: Jennifer Codispoti Phone: 603-474-5211 Freq: 2stops per year – every 6 months Svc Hrs: All Year – M-F – 24 hours ----------------------------------------- Springfield Welcome & Info Center I-89 Northbound North of Exit 12A Springfield, NH 03284 Contact: Jennifer Codispoti Phone: 603-763-9684 Freq: 2 stops per year – every 6 months Svc Hrs: All Year – M-F – 9:00 am - 9:00 pm ----------------------------------- Sutton Welcome & Info Center I-89 Southbound Approximately 1.5 miles south of Exit 10 Sutton, NH 03221 Contact: Jennifer Codispoti Phone: 603-927-4907 Freq: 2stops per year – every 6 months Svc Hrs: All Year – M-F – 9:00 am - 9:00 pm ---------------------------------- Colebrook Welcome & Info Center US Route 3 2 Dion Drive Colebrook, NH 03576 Contact: Jennifer Codispoti Phone: 603-237-5390 Freq: 2 stops per year – every 6 months May through October Svc Hrs: May through October – M-F – 8:00 am - 8:00 pm --------------------------------------- Lebanon Welcome & Info Center I-89 Southbound South of Exit 19 Lebanon, NH 03766 Contact: Jennifer Codispoti Phone: 603-448-2409 Freq: 2 stops per year – every 6 months May through October Svc Hrs: May through October – M-F – 8:00 am – 8:00 pm ------------------------------------- Littleton Welcome & Info Center 2434 St Johnsbury Road Littleton, NH 03561 Contact: Jennifer Codispoti Phone: 603-444-0125 Freq: 2 stops per year – every 6 months May through October Svc Hrs: May through October – M-F – 8:00 am – 8:00 pm ------------------------------------- Seabrook Welcome & Info Center I-95 Northbound 1/10 of a mile north of the NH/MA state line Page 6 of 7 Seabrook, NH 03874 Contact: Bill Hebert Phone: 603-474-5211 Freq: 6 stops per year – every 8 weeks Svc Hrs: All Year – M-F – 24 hours ----------------------------------------- Springfield Welcome & Info Center I-89 Northbound North of Exit 12A Springfield, NH 03284 Contact: Bill Hebert Phone: 603-763-9684 Freq: 6 stops per year – every 8 weeks Svc Hrs: All Year – M-F – 9:00 am - 9:00 pm ----------------------------------- Sutton Welcome & Info Center I-89 Southbound Approximately 1.5 miles south of Exit 10 Sutton, NH 03221 Contact: Bill Hebert Phone: 603-927-4907 Freq: 6 stops per year – every 8 weeks Svc Hrs: All Year – M-F – 9:00 am - 9:00 pm ---------------------------------- Colebrook Welcome & Info Center US Route 3 2 Dion Drive Colebrook, NH 03576 Contact: Bill Hebert Phone: 603-237-5390 Freq: 6 stops per year – every 8 weeks May through October Svc Hrs: May through October – M-F – 8:00 am - 8:00 pm --------------------------------------- Lebanon Welcome & Info Center I-89 Southbound South of Exit 19 Lebanon, NH 03766 Contact: Bill Hebert Phone: 603-448-2409 Freq: 6 stops per year – every 8 weeks May through October Svc Hrs: May through October – M-F – 8:00 am – 8:00 pm ------------------------------------- Littleton Welcome & Info Center 2434 St Johnsbury Road Littleton, NH 03561 Contact: Bill Hebert Phone: 603-444-0125 Freq: 6 stops per year – every 8 weeks May through October Svc Hrs: May through October – M-F – 8:00 am – 8:00 pm Page 7 of 7 ATTACHMENT B - AGENCY CONTACTS Ms. Mary Holliday Public Health Laboratories NH Department of Health and Human Services 29 Hazen Drive Concord, NH 03301-6504 603-271-4450 Mr. Timothy Pifer Forensic Laboratory Department of Safety 33 Hazen Drive Concord, NH 03305 603-271-3573 Ms. Jennica Barrera New Hampshire Hospital NH Department of Health and Human Services 36 Clinton Street Concord, NH 03301 603-271-5300 Lynn Hardy New Hampshire Veterans Home 139 Winter Street Tilton, NH 03276 603-527-4871 Mr. Ron Laflamme Juvenile Justice Services NH Department of Health and Human Services 1056 North River Road Manchester, NH 03104 603-625-5471/311 Ms. Donna Bixby Glencliff Home for the Elderly NH Department of Health and Human Services 393 High Street Glencliff, NH 03238 603-989-3111 Ms. Carlene Ferrier State Prison for Men, State Prison for Women & Northern NH Correctional Facility Department of Corrections 105 Pleasant Street Concord, NH 03302 Direct: 603-271-5141 Ms. Deb Kissell New Hampshire Retirement System Address Regional Drive, Concord, NH 03301 Telephone: 603.410.3500 direct line 603.410.3578 Ms. Trisha Gray NH Fish & Game 11 Hazen Drive, Concord NH 03301 Direct 603-271-2496 Ms. Katie Holtgrewe NHDOT Bureau of Turnpikes PO Box 2950 Concord, NH 03302 The Contractor shall set up separate accounts for each agency pick-up location to include the proper agency name, service address, contact person and billing address and invoice on a monthly basis. 1. Provide all materials used in storage, packaging, transport and disposal of waste, including boxes, bags, tape, labels and manifest materials. Packaging materials, storage and disposal containers must be of sufficient structural integrity to preve... 2. Collect packaged waste from each State agency and location, according to agency specifications and transport waste to an approved treatment or disposal facility in a manner meeting all applicable federal, state and local laws and regulations. 3. Respond to emergency pickup requests within forty-eight (48) hours from receipt of a request. 4. Dispose waste in a manner meeting all applicable federal, state, and local laws, rules, and regulations regarding receipt, transport and disposal. 5. Prepare manifest documents for signature for each State agency by pick-up location and provide signed copies of manifests to each State agency by pick-up location to serve as tracking documents. Manifest must include, at a minimum: business name, ... 6. Provide training and support to each State agency to ensure end-user ability to access formulary information and including but not limited to proper methods of handling, segregating, and containing, packaging, labeling, and storing of infectious w... 7. Provide contact name and direct telephone number for notifying Contractor if additional packaging/storage supplies are needed, emergency/extra pick up of waste is needed, or if volume of waste is greater than expected. 8. Set up separate accounts for each agency pick-up location to include the proper agency name, service address, contact person and billing address and invoice on a monthly basis. 10. The Contractor shall collect and accept packaged waste from a locked secure area at 29 Hazen Drive, Concord, NH biweekly (once every 2 weeks). Accepted infectious wastes shall include: a) waste associated with smallpox and SARS testing that has b... ATTACHMENT B - AGENCY CONTACTS