Jun 14, 2017 4:28 pm This solicitation is being issued as a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement and corresponding attachments constitute the only solicitation; quotes are being requested and a separate solicitation will not be issued.
Solicitation W912LQ-17-Q-0006 is being issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95, effective 19 Jan 2017. This procurement is being issued Unrestricted under NAICS code 721110 with a small business size standard of $32.5M.
The Virginia Army National Guard will conduct a Yellow Ribbon event on September 16-17, 2017 in the Northern Virginia Area (within a 50 mile radius of Alexandria, Virginia).
Award will be made to the vendor offering the best value to the government, considering price, technical and past performance. Technical and past performance are equal in weight, but when combined are more important than price. Multiple awards for lodging may be made if determined to be in the best interest of the government. However, all event functions (i.e. conference space, audio visual, catering, etc.) must be provided in one facility. See Submission Requirements included in this announcement for information required to be submitted for purposes of evaluating technical and past performance.
In order to be considered for award, vendors must have an active registration in the System for Award Management (SAM) database at www.sam.gov
The performance work statement included as an attachment to this announcement, or subsequent amendment, will be made a part of any resulting award.
The below pricing schedule may be used for pricing or you may use your own pricing schedule. However, your pricing schedule must clearly annotate pricing or the words, "not separately priced" or "no cost" for each requirement identified. Omission of no cost line items may cause your quote to be non-responsive. Unit prices shall include all applicable fees, to include any non-exempt fees/taxes. A Virginia Sales Tax exemption form can be provided to the successful contractor. In anticipation of questions of whether the government per diem rate is required, the following response is provided: The solicitation is being issued on a competitive basis. The rate utilized for purposes of award will be the rate quoted by the offeror determined to offer the lowest technically acceptable price. However, all-inclusive pricing shall not exceed the per diem pricing for the locality of the facility.
Lodging Rooms September 15 and 16, 2017 (200+400) = Estimated 600 $_________ per room
General Session Room to include all support and audio-visual requirements
September 15-17, 2017 2 rooms x 3 days = 6 $_________ per day
Resource Provider Area September 16-17, 2017 1 area for 2 days = 2 $__________day
Breakout Room September 16-17, 2017 1 room x 2 days = 2 $____________day
Counseling Rooms September 16-17, 2017 3 rooms x 2 days = 6 $____________day
Child care Rooms September 16-17, 2017 2 rooms x 2 days = 4 $____________day
Teen Room September 16-17, 2017 1 room x 2 days = 2 $__________day
Lunch for teens and adults September 16-17, 2017 Estimated 1,200 per meal x 2 meals = Estimated 2,400 $________ per meal
Lunch for children September 16-17, 2017 Estimated 140 per meal x 2 meals = Estimated 280 $_________ per meal
Contractor Manpower Reporting 1 report $___________per report
The following three lines will not be included on any resulting contract, but will be used for the purposes of evaluating overall price.
Lodging Rooms for Staff September 15 and 16, 2017 (25 x 2 nights) = Estimated 50 $____________per room
Lodging Rooms for Unaccompanied Soldiers September 16 and 17, 2017 (20+120) = Estimated 140 $_____per room
Parking for Overnight Guests and All Attendees September 15-17, 2017 (425 + 1,000 + 1,000) =
Estimated 2,425 $________ per vehicle
Paragraph (e) of FAR Provision 52.212-1 encourages offerors to present alternative terms and conditions for satisfying the requirements of this solicitation. The offeror must clearly annotate the alternative(s) in their quote.
The government may or may not accept the alternative term or condition. Such determination will be made based on whether it is in the government's best interest to accept the proposed alternative.
All questions shall be submitted in writing and received prior to 4:30 p.m. ET, June 23, 2017. Questions should be sent via email to firstname.lastname@example.org
Quotes are due not later than the time and date specified on the Federal Business Opportunities (FBO) website, www.fbo.gov
. Quotes should be sent via email to email@example.com
Submission Requirements: Prospective vendors must submit the following information with their quote package. Failure to submit one or more of the required documents may render the submission unresponsive.
1 - Technical
a. The name and address of the lodging and event facility.
b. The lodging and event facility FEMA number.
c. A fact sheet addressing hotel services available to all guests.
d. A statement regarding parking availability, to include if parking is available on site or off site and if there is a parking fee.
2 - Past Performance - References, not to exceed five (5), for similar size events conducted in the last twelve months. The contract number and/or event name, point of contact with phone number and/email address (email address is preferred), and dates of the event are required to be provided.
3 - Price (using above pricing schedule or your own pricing schedule)
4 - Completed copies of representations and certifications (see attachment)
The following provisions are incorporated in this solicitation by reference:
FAR 52.204-7, System for Award Management;
FAR 52.204-16, Commercial and Government Entity Code Reporting;
FAR 52.212-1, Instructions to Offerors - Commercial (Amended to delete paragraph (d) Product Samples;
FAR 52.215-20 Alternates III and IV, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data;
DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials;
DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls;
DFARS 252.204-7011, Alternative Line Item Structure;
DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System - Statistical Reporting in Past Performance Evaluations;
DFARS 252.215-7007, Notice of Intent to Resolicit;
DFARS 252.215-7008, Only One Offer;
The following clauses are incorporated in this solicitation by reference:
FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements;
FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper;
FAR 52.204-13, System for Award Management Maintenance;
FAR 52.204-18, Commercial and Government Entity Code Maintenance;
FAR 52.204-19, Incorporation by Reference of Representations and Certifications;
FAR 52.212-4, Contract Terms and Conditions - Commercial Items;
FAR 52.232-39, Unenforceability of Unauthorized Obligations;
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors;
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials;
DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights;
DFARS 252.204-7003, Control of Government Personnel Work Product;
DFARS 252.204-7004, Alternate A, System for Award Management;
DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting;
DFARS 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism;
DFARS 252.225-7001, Buy American and Balance of Payments Program - Basic;
DFARS 252.225-7002, Qualifying Country Sources as Subcontractors;
DFARS 252.225-7012, Preference for Certain Domestic Commodities;
DFARS 252.225-7048, Export-Controlled Items;
DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;
DFARS 252.232-7010, Levies on Contract Payments;
DFARS 252.243-7001, Pricing of Contract Modifications;
DFARS 252.243-7002, Request for Equitable Adjustment;
DFARS 252.244-7000, Subcontracts for Commercial Items;
DFARS 252.247-7023, Transportation of Supplies by Sea
The following provisions are incorporated in this solicitation by full text. The full text is found in the attachment to this announcement.
FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain International Confidentiality Agreements or Statements - Representation;
FAR 52.212-2, Evaluation - Commercial Items;
FAR 52.212-3 Alt I, Offeror Representations and Certifications - Commercial Items Alternate I (must be returned with quote);
FAR 52.252-1, Solicitation Provisions Incorporated by Reference;
FAR 52.252-5, Authorized Deviations in Provisions;
DFARS 252.204-7007, Alternate A, Annual Representations and Certifications; (must be returned with quote)
The following clauses are incorporated by full text. The full text is found in the attachment to this announcement.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items;
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Deviation 2013-O0019);
FAR 52.252-2, Clauses Incorporated by Reference;
FAR 52.252-6, Authorized Deviations in Clauses;
DFARS 252.211-7003, Item Unique Identification and Valuation;
DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions
IMPORTANT INFORMATION FOR 3rd PARTY VENDORS (Event Planners, etc.)
The government is bound by the terms and conditions of the award issued to the contractor identified on page 1 of the Standard Form (SF) 1449, Block 17a. The government is NOT bound by the terms and conditions agreed upon by the lodging/event facility, caterer and/or audio visual company and the contractor identified on the SF1449. With the exception of payment terms, any deviation from the performance requirement must be submitted as an alternative at the time quotes are submitted. The government may or may not accept the alternative term or condition; therefore, if a company is unable to accept an award unless the alternative is accepted it must be clearly annotated on the quote. Additional information, including example scenarios, are contained in the attached document.