Bid 22-23 3D Scanning Microscope Profilometer

REQUEST FOR BIDS/PROPOSALS COVERSHEET THE UNIVERSITY OF SOUTHERN MISSISSIPPI Procurement and Contract Services 118 College Drive #5003, Hattiesburg, Mississippi 39406-0001 Date: December 4th, 2021 Bid No. 22-23 THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering the purchase of the following item(s). We ask that you submit your bid and retain one copy for your files. Right is reserved to accept or reject any part of your bid. Your quotation will be given consideration if received in Bond Hall, Room 214 on or before: 2:00 p.m. CST TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days. These terms will apply per Mississippi law. January 6th, 2022 AWARDING CONTRACT - Cash terms will not be used as a basis for awarding contracts; however, the University will accept cash discounts when earned. Buyer: John Leggett NOTE: If you cannot quote on the exact material shown, please indicate any exception giving brand name and complete specifications of any alternate.

If additional space is required, use a separate sheet or letter of transmittal. ITEM QUANTITY DESCRIPTION Bid 22-23 3D Scanning Microscope Profilometer RFx 3160004735 UNIT PRICE TOTAL NET PRICE PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF THE ENVELOPE IF USING THAT METHOD. We quote you as above-F.O.B. The University of Southern Mississippi. Shipment can be made in days from receipt of order. DATE ______________ TERMS _____________________________________________ Return quotation to Procurement Services at above address. AA/EOE/ADAI Signature Required__________________________________________ THIS IS NOT AN ORDER Name: ____________________________________ Company: _________________________________ Address: __________________________________ City/State/Zip:______________________________ 1 Bid # 22-23 University of Southern Mississippi 3D Scanning Microscope Profilometer 1.0 Introduction The University of Southern Mississippi (USM) is looking to procure a 3D Scanning Microscope Profilometer. 2.0 Specifications 2.1 GENERAL PERFORMANCE SPECIFICATIONS The 3D Scanning Microscope Profilometer – noncontact must perform high-accuracy measurement and analysis. 2.2 REQUIREMENTS The following specifications are to ensure that the 3D Scanning Microscope Profilometer perform the tasks necessary to satisfy the project’s objectives. Any deviation from the following specifications must be explained and justified. Bidder shall meet or exceed the following specifications: • Light source Violet semiconductor laser, 404-nm wavelength laser safety standard class 2 White LED • Measurement optical system Laser confocal optical system Focus variation optical system Interferometric Microscopy Spectral Film Thickness • Lighting Functions Brightfield Darkfield Differential Interference Contrast Color laser overlay Auto HDR (High-Definition Resolution) U.S. patents - (6,337,474), patent (0297597) • Detector 16-bit Photomultiplier (laser confocal optical system) 5.6-million-pixel C-MOS camera (focus variation optical system) • Electronic revolver Six objective lenses mountable Three positions with ring illumination function Ring illumination provided for 2.5x, 5x, and 10 x objective lens • Z length measuring unit Vertical revolver movement with a stroke of 7 mm 2 Resolution of built-in linear scale: 0.1 nm Z Resolution of Interferometric Microscopy: 0.1 nm Base • Stage Motorized XY stage (XY stroke: 100 mm x 100 mm) • Z-axis movement Stroke: About 70 mm Maximum sample height: 70 mm (170 mm if the spacer is used) • Withstand load 3.0 kg Features of automatic measurement and user support functions Inclusion of Auto Scan function Reliable measurement results can be obtained, regardless of the degree of user's operation skill. Basic operations are fully automated, such as finding the focal point and establishing measurement range upper and lower limits. Inclusion of automatic upper/lower limit setup User support function automatically sets upper and lower limits. Manually setting these limits while viewing an unfamiliar laser image was difficult. Double Scan function for accurate measurement of a target that has different reflectance When the measurement range includes at least a certain area containing points that are difficult to measure due to weak reflectance, a Double Scan function should automatically perform measurements twice using different light reception sensitivity settings adjust and compose the results of these measurements. This widens the range of data that can be acquired. It is useful for targets that have large brightness differences or include both flat and steeply sloping surfaces. Inclusion of Peak Detection algorithm Peak Detection function that quickly and accurately detects the focused focal point position, independent of the lens travel range. Image stitching module for simple wide-range analysis Makes it possible to obtain data over a wide range that is beyond the field of view on one screen. Features of analysis functions Versatile analysis functions Various types of analysis are possible, including cross-sectional target shape, shape comparison, single and multi-line roughness, surface roughness, volume, surface area, and film thickness. 3 Film thickness measurement function This function makes it possible to analyze multiple layers included in the entire observation field of view. It is possible to display 3D images and sectional profiles of one or more selected layers and to measure the shape or film thickness at an arbitrary point. Function for observing the topmost surface of a transparent object Ability to acquire information on the topmost surface of a transparent object. This function makes it possible to measure even samples whose measurement was difficult because the light passed through the surface. Profile comparison measurement allowing evaluation of different sample shapes Overlays the sectional profiles of two targets on each other and displays the result. It is possible to measure the differences between the two targets in width, height, and sectional area. This is of help for target comparison and evaluation, for example, comparison between pre- and post-inspection statuses, evaluation of time-dependent changes, and comparison between targets manufactured with different conditions. Batch processing of multiple images - auto arrange function Possible to analyze multiple images in a batch after these images are displayed as arranged. The height and width setting conditions can be unified, including the reference plane height, graph axis height and width settings, and the 3D orientation. It is also possible to configure various image processing or analysis settings in a batch, including profile line drawing positions and fixed measurement positions. Quick identification of sample roughness class index - roughness parameter suggestion Indicates the surface condition differences among the samples, using a minimum of 42 types of roughness parameters. Template function that facilitates analysis work All operations on images can be recorded in a template. Using this template, it is possible to automatically perform the exact same operations on a different image. Conversion to a 3D-CAD data file It is possible to output height data in the STL (Standard Triangle Language), STEP (Standard for the Exchange of Product Data), or ASC (non-delimited American Standard Code for Information Interchange) formats (point group information). This output data serves as 3D-CAD design data that can be compared with the actual 3D data. 4 2.3 CUSTOMER SUPPORT The vendor should be willing to help The University of Southern Mississippi resolve any technical issues associated with the system, not only in the warranty period but also out of the warranty period with a reasonable service fee and leading time. It is preferred that the vendor can provide technical service through remote access and/or on-site technical support. 2.4 SAFETY Safety should be well weighted in the machine design, engineering delivery and user interface communication. Safety measures and appropriate designs for any moving parts. Emergency stop systems should be available. 2.5 WARRANTY Bidder warrants that the machinery shall be free from defects in material and workmanship under normal use and service with obligation to repair or replace any parts, which are proven defective, within one year from delivery. 2.6 DELIVERY Vendor should quote the lead time required for delivery of the quoted equipment. Quoted prices should be F.O.B. Destination Freight Allowed. 3.0 Points of Contact For questions, contact the Buyer listed on the Bid Coversheet at: bids@usm.edu 4.0 Submission Instructions to Bidders One (1) signed original, two (2) copies, and one (1) portable virus/malware free electronic version (USB jump drive) of the sealed bid response (if electronic copy is not included, USM reserves the right to request an electronic copy of the exact bid reponse prior to review of the bid), subject to the conditions made a part hereof, will be received by 2:00 PM CDT on Thursday, January 6th, 2022 in the USM Procurement and Contract Services office, as indicated in the General Terms, Conditions, and Instructions to Bidders described herein. It is the responsibility of the respondent mailto:bids@usm.edu 5 to ensure that the proposal package arrives in the Procurement and Contract Services Office. Each bid must be submitted in a sealed envelope bearing on the outside the name “Bid #22-23, 3D Scanning Microscope Profilometer” the name of the Vendor, and the opening date specified on the coversheet. The proposal should be addressed as follows: For regular mail: The University of Southern Mississippi Attn: John Leggett, Buyer 118 College Drive, Box 5003 Hattiesburg, MS 39406 Bid 22-23 For FedEx, UPS, or other express couriers: The University of Southern Mississippi Attn: John Leggett, Buyer 2609 W. 4th Street Hattiesburg, MS 39401 Bid 22-23 Hand-carried responses should be brought to: The University of Southern Mississippi Attn: John Leggett, Buyer 214 Bond Hall Hattiesburg, MS 39406 Bid 22-23 As an alternative to traditional sealed proposals in envelopes, the University of Southern Mississippi is capable of receiving electronic bid responses. While this option is available, it is not required and we ask that all potential respondents keep in mind that with any electronic system there could be delays or glitches with the submission process; therefore the University highly encourages traditional sealed responses which are either mailed or submitted in person. Additionally, the University will not be responsible for issues with attempted submissions of bids using the electronic method. Please note that emailed bids will not be accepted. Should a vendor choose to submit their response electronically, please follow the instructions below using the following website: 6 https://www.ms.gov/dfa/contract_bid_search/Home/Sell. On this site you will find helpful links to procurement opportunities, as well as a link to supplier registration. If not already registered in this system, potential bidders will first need to click on ‘Supplier Registration’ and follow the steps outlined (a one-time process). Once registered, suppliers can return to the original website and click on ‘Procurement Opportunities’ where they can either search by keyword for the bid they desire to respond to or leave the search box blank and click ‘Search’ for a listing of all current bids and proposals for the various State of Mississippi offices. Any bid may be withdrawn prior to scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. The University of Southern Mississippi reserves the right to accept or reject any or all bids and to waive any formalities. The University of Southern Mississippi reserves the right to accept or reject optional line items included in the bid response. Vendors are responsible for examining all specifications, terms, conditions, and instructions of this request. Failure to do so will be at Vendor’s risk. In order to ensure all interested bidders receive any addenda that may be issued, proposers must email their intent to propose using the Intent to Bid link on the USM Bid Calendar under Bid 22-23 prior to the deadline to submit: https://www.usm.edu/procurement-contract-services/current-bids-and-sole-source-notices.php https://www.ms.gov/dfa/contract_bid_search/Home/Sell https://www.usm.edu/procurement-contract-services/current-bids-and-sole-source-notices.php THE UNIVERSITY OF SOUTHERN MISSISSIPPI PROCUREMENT SERVICES 118 COLLEGE DRIVE #5003 HATTIESBURG, MS 39406-0001 GENERAL TERMS, CONDITIONS AND INSTRUCTIONS FOR BIDS/PROPOSALS 1.) Failure to examine any drawings, specifications, and instructions will be at bidder’s risk. 2.) Samples of items when called for must be furnished free of expense and if not destroyed in testing, will, upon request, be returned at the bidder’s expense. Request for the return of samples must be made within ten (10) days following opening bids. Each individual sample must be labeled with bidder’s name and manufacturer’s brand name and number. 3.) Bids must be signed and sealed with bidder’s name and address on the outside of the envelope, and the time and date of the bid opening and the bid file number shown in the lower-left corner of the packages; envelopes, express mailing labels, boxes, etc. 4.) In order for your bid to be considered, it must be received and time stamped in our office by 2:00 P.M. of the bid opening date. It is the responsibility of the vendor to ensure their bid is received within the appointed time. If your bid package is not received in Bond Hall, Room 214, by 2:00 P.M. of the bid opening date, it will not be considered. If you are delivering your bid, you need to hand carry the bid package to: The University of Southern Mississippi Procurement Services Bond Hall, Room 214 Hattiesburg, Mississippi If you are mailing your bid package via U.S. Postal Service, mail to: The University of Southern Mississippi Procurement Services 118 College Drive #5003 Hattiesburg, MS 39406-0001 If you are express mailing your bid package via Federal Express or UPS, or any other delivery service which requires the use of a physical address, deliver to: The University of Southern Mississippi Receiving Department 2609 West 4th Street Hattiesburg, MS 39401 5.) Bids or proposals shall not be modified, corrected, altered, or amended after the specified closing time and the opening of such bids, unless otherwise noted in the request for bids or proposals. 6.) The University of Southern Mississippi reserves the right to reject any and all bids, to waive any informality in bids, and unless otherwise specified by the bidders, to accept any items on the bid. If the bidder fails to state the time within which bids must be accepted, it is understood and agreed that The University of Southern Mississippi shall have 60 days to accept. The University of Southern Mississippi reserves the right to make an award to this bid on an all or none basis, or on a line by line basis, whichever serves the best interest of The University of Southern Mississippi. 7.) Contracts and purchases will be made or entered into with the lowest, responsible bidder meeting specifications. 8.) A written purchase order or contract award mailed or otherwise furnished to the successful bidder within the time of acceptance specified in the Invitation for Bid results in a binding contract without further action by either party. The contract shall not be assignable by the vendor in whole or in part without the written consent of The University of Southern Mississippi. 9.) Bid files may be examined during normal working hours by bid participants. Non- participants will be prohibited from obtaining any information relative to the bid until the official award has been made. 10.) If purchase orders or contracts are canceled because of the awarded vendor’s failure to perform or request for price increase, that vendor shall be removed from our bidders’ list for a period of 24 months. 11.) No addendum will be issued within a period of two (2) working days prior to the time and date set for the bid opening. Should it become necessary to issue an addendum within the two-day period prior to the bid opening, the bid date will be reset giving bidders ample time to answer the addendum. 12.) Alternate bids, unless specifically requested or allowed, will not be considered. 13.) Bid openings will be conducted open to the public. However, they will serve only to open the bids. No discussion will be entered into with any vendor as to the quality or provisions of the specifications, and no award will be made either stated or implied at the bid opening. After the close of the bid opening meeting, the bids will be considered to be in the evaluation process and will not be available for review by bidders. Proposal openings are not required to be open to the public; however, the resulting award is open for public inspection. 14.) Prices quoted shall be firm for the term of the contract or for the stated time of acceptance. 15.) The bidder understands that The University of Southern Mississippi is an equal opportunity employer and, therefore, maintains a policy which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, or any other such discrimination; and the bidder, by signing this bid, agrees during the term of agreement that the bidder will strictly adhere to this policy in its employment practices and provision of products or services. 16.) Bidders must upon request of The University of Southern Mississippi furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and conditions of these specifications. The University of Southern Mississippi reserves the right to make the final determination as to the bidder’s ability. 17.) Questions or problems arising from bid procedures should be directed to the Buyer listed on the solicitation at: The University of Southern Mississippi 118 College Drive #5003 Hattiesburg, MS 39406-0001 Phone: (601) 266-4131 18.) All items must equal or exceed the specifications listed. The absence of detail specifications or the omission of detail description shall be recognized as meaning that only the best commercial practices are to prevail and that only first quality materials and workmanship are to be used. 19.) It is the intent of the specifications to obtain a product that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Invitation to Bid packet and to notify The University of Southern Mississippi if the Specifications, Instructions, General, or Special Conditions are formulated in a manner which would unnecessarily restrict competition. 20.) It shall be incumbent upon the bidders to understand the specifications. Any requests for clarifications shall be in writing and shall be submitted to our Procurement Services office at least five (5) days prior to the time and date set for the bid opening, unless otherwise noted in the bid or proposal specifications. 21.) The minimum specifications are used to set a standard and in no case are used with the intention to discriminate against any manufacturer. Bidders should note the name and the manufacturer and model number of the product they propose to furnish and submit descriptive literature. 22.) Trade names, brand names, and/or manufacturer’s information used in these specifications are for the purpose of establishing quality, unless otherwise noted. Bids on products of other qualified manufacturers are acceptable, provided they are demonstrated as equal to those specified in construction, design and suitability. Each bidder shall submit with his bid a complete brochure with pictures on each item and shall point out specifically any deviations from the specified items. Failure to do so may disqualify any bid. Please bid as specified or an approved equal. 23.) A copy of the manufacturer’s standard guarantee/warranty shall accompany and become a part of this bid. 24.) There are no federal or state laws that prohibit bidders from submitting a bid lower than a price or bid given to the U.S. Government. Bidders may bid lower than U.S. Government contract price without any liability as The University of Southern Mississippi is exempt from the provisions of the Robinson-Patman Act and other related laws. In addition, the U.S. Government has no provisions in any of its purchasing arrangements with bidders whereby a lower price to The University of Southern Mississippi must automatically be given to the U.S. Government. 25.) All invoices, unless noted otherwise, are to be billed to: The University of Southern Mississippi Accounts Payable 118 College Drive #5104 Hattiesburg, MS 39406-0001 26.) All equipment bid shall be of current production and of the latest design and construction. 27.) Where all, or part(s), of the bid is requested on a unit price basis, both the unit prices and the extension of the unit prices constitute a basis of determining the lowest responsible and responsive bidder. In cases of error in the extension of price, the unit price will govern. 28.) All bidders/respondents are on notice that USM is a public agency of the State of Mississippi and is subject to the Mississippi Public Records Act, Miss. Code Ann. § 25- 6-1, et seq. If a public records request is made for any information provided to the USM pursuant to this solicitation, USM shall promptly notify the Disclosing Party of such request. The Disclosing Party shall promptly institute appropriate legal proceedings to protect its information. No party to this agreement shall be liable to the other party for disclosures of information required by court order or required by law. For clarity, documents are not considered public record unless and until an award is made from such solicitation. 29.) Should the University of Southern Mississippi close due to inclement weather conditions, or any other unforeseen events on the bid opening date, sealed bids will open the following business day at the same time and location. 30.) As an alternative to traditional sealed bids in envelopes, the University of Southern Mississippi is capable of receiving electronic bid responses. While this option is available, it is not required and we ask that all potential respondents keep in mind that with any electronic system there could be delays or glitches with the submission process; therefore the University highly encourages traditional sealed bids which are either mailed or submitted in person. Should a vendor choose to submit their response electronically, please follow the instructions below using the following website: https://www.ms.gov/dfa/contract_bid_search/Home/Sell. On this site you will find helpful links to procurement opportunities, as well as a link to supplier registration. If not already registered in this system, potential bidders will first need to click on ‘Supplier Registration’ and follow the steps outlined (a one-time process). Once registered, they can return to the original website and click on ‘Procurement Opportunities’ where they can either search by keyword for the bid they desire to respond to or leave the search box blank and click ‘Search’ for a listing of all current bids and proposals for the various State of Mississippi offices. With regard to construction bids, there is one additional step required during the bid submission process. Along with the bid response and other attachments, contractors will also need to attach their Certificate of Responsibility (COR), or a statement that the bid enclosed does not exceed Fifty Thousand Dollars ($ 50,000.00). If their COR or such statement is not attached, the bid will be invalid and not considered. AA/EOE/ADAI https://www.ms.gov/dfa/contract_bid_search/Home/Sell