SLCo PAR107510-1 Ice Hockey Jerseys and Socks RFC (re-issue)

20 March 2024 SLCo PAR107510-1 Ice Hockey Jerseys and Socks RFC (re-issue) Salt Lake County, on behalf of its Parks & Recreation Division (SLCo) invites your company to bid on providing hockey jerseys & hockey socks for participants in Parks& Recreation’s Ice Hockey Program. 20 March 2024 Open 3/20/2024 1:00 PM MDT Type Invitation for Bid Close 4/10/2024 1:00 PM MDT Number SLCoPAR107510-1 RFC Currency US Dollar Sealed Until 4/10/2024 1:00 PM MDT 20 March 2024 Contacts Bibi Whitehead bwhitehead@slco.org SLCo Buyer SLCOSciQuest@slco.org 20 March 2024 Commodity Codes Commodity Code Description 53100 Clothing including athletic wear and outerwear and undergarments and clothing accessories and overalls and coveralls and embroidery 20 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 2024 mailto:

href="mailto:bwhitehead@slco.org">bwhitehead@slco.org mailto:SLCOSciQuest@slco.org BID PAR107510-1 ICE HOCKEY JERSEYS AND SOCKS Request for Bids and Resulting Contract GENERAL BID REQUIREMENTS 1.0 SCOPE: Salt Lake County Contracts and Procurement, on behalf of its Parks and Recreation Division (SLCo) invites your company to bid on providing youth hockey jerseys and hockey socks for participants in Parks and Recreation’s Ice Hockey Programs. Hockey uniforms are defined as cut and sew jerseys, sublimated jerseys, solid color practice style jerseys and knit and sublimated hockey socks. Please see Attachment 1 – Specifications for a more comprehensive description. The programs will be described in this bid as “House”, “Learn to Play” and “Progressive”. The House program will require cut and sew jerseys with screen printed logos and numbers. Socks will be knit material. This program will need approximately 450 jerseys and socks. The progressive program will require “sublimated” jerseys. Socks will be knit material. This program will require approximately 100 (home and away) jerseys and socks. The Learn to Play program will require approximately 300 solid color practice style jerseys screen printed with logos on front and back including “name plate” print. Orders for each program will be placed in the summer months for the upcoming fall/winter hockey season. Reorders must be available at any time requested. Bidder must be able to produce a minimum of 12 different colors for fabrics that are included in bid for 36 different teams within four (4) age divisions. Additional program orders to be placed throughout the year to include but not limited to summer league and special events (tournaments and camps). All aspects of each uniform must be designed, assembled, printed, sublimated, and shipped from the United States of America (USA) or Canada. The only exception being custom patches or appliques that may require a foreign manufacturer. 2.0 CONTENTS: If any provision or specification in this “Request for Bids and Resulting Contract” (RFC) is ambiguous or is disputed by a bidder, the bidder must notify the County Contracts and Procurement Division prior to the opening of the bids. No dispute or protest concerning the ambiguity of these specifications or provisions of this RFC shall be accepted following opening of the bids. 3.0 QUESTIONS: Questions shall be submitted through our online solicitation system, Utah Public Procurement Place (UPPP) powered by Jaggaer / SciQuest . Questions are due prior to the question due date and time specified. If a question/answer changes the RFC document, the change will be released in an amendment to the solicitation event. Bidders who have stated their “Intent to Bid” in the UPPP system will receive email notice of questions and amendments. Do NOT contact the Agency, Division, Department, or other County officers or employees. 4.0 CONTRACT TERM: The contract resulting from this solicitation will become effective on the date of execution with an initial contract term for two (2) years with three (3) additional one-year renewals. Renewals will be initiated at the sole discretion of the County and completed in writing with mutual consent. 5.0 ANNUAL PURCHASES: No minimum or maximum quantity or purchases under this contract can be specified. For information purposes only and not as a guarantee of usage by the County, approximate annual amount under this contract may be $100,000.00 6.0 DELIVERY: Promised delivery date should be no later than 30 days ‘After Receipt of Order’ (ARO). If later than 30 days, agency must be notified at time of order and delivery estimate provided. Note: The initial order is based on projected number of jerseys needed prior to program registration. Original Description program order will be placed annually as programs are initiated. There will also be subsequent orders approximately two weeks to 3 months after the initial order as needed and vendor shall guarantee same jersey and pricing as provided on the original order. All orders must be shipped to the address of the County facility that placed the order. In the case of a combined bulk order, bidder must separate the uniforms as ordered by each facility and ship to that facility. Bidder herby agrees to deliver packaged jersey/socks (in team sets) to the addresses below at no additional cost to the County. Acord Ice Center, 5353 W 3100 S, West Valley City, Utah 84120 County Ice Center, 5201 S Murray Park Ln, Salt Lake City, Utah 84107 Salt Lake City Sports Complex, 645 S Guardsman Way, Salt Lake City, Utah 84108 7.0 AWARD: Salt Lake County may award bids and contracts to Bidders through a preference system. Please refer to the preference attachment. Salt Lake County may reject any or all bids if it is deemed to be in the best interest of the County. Contract will be awarded to the lowest responsive, responsible bidder bidding the lowest overall cost including delivery and meeting specifications. Specifications include socks, hockey jersey, all set-up charges, silk- screening, delivery to three (3) County locations (listed above), and meeting all minimum requirements. Please provide a vendor catalog of products or bidder website. 8.0 SIZES: Jersey sized are required to include the following: Youth Small, Youth Medium, Youth Large, Youth XL, Adult Small, Adult Medium, Adult Large, Adult XL, Adult 2XL, Adult 3XL. At minimum, 1 “goalie cut” option. 9.0 LOGOS AND NUMBERS: Logos will be provided by the County to the awarded bidder. See Attachment 1 – Specifications for more details. All logos and numbers on jerseys must be silk-screened; absolutely NO IRON-ON logos or numbers will be accepted. 10.0 PRICING: County will determine the low bidder based upon price(s) bid on the attached bid schedule. The price to be paid by County upon each order placed under the contract(s) will be the price that the successful bidder submitted for that item. Bid price(s) are to remain firm for the first 24 months of the contract. Bidder may request a price escalation at least 30 days before commencement of any one (1) year extension term. Price escalations shall be capped at 3% for each extension term and are subject to written agreement by both parties (see Section 12.0 Price Escalation / De-Escalation). Please see Attachment 2 – Price Schedule. 11.0 PARTIAL BID SUBMISSION: Submission of a partial listing of items on the bid schedule sample list may result in your bid being deemed non- responsive. 12.0 PRICE ESCALATION / DE-ESCALATION: The price(s) proposed must be guaranteed for the initial 24-month period. Each additional three (3) one (1) year periods will be subject to price escalation as described here. A request for a price increase must include sufficient documentation supporting the request. Justification for a price increase should be linked to an independent index or indicator not controlled by either the County or the Proposer (such as CPI or other market driven analysis) and cannot exceed 3% annually. The County may reject or accept price escalation in its sole discretion. Any price escalation to the contract must be approved by the County as a written amendment to the resulting agreement. The County will be given the immediate benefit of any decrease in the market, or allowable discount. The County has the right to correct an incorrect invoice before paying. 13.0 ORDER PLACEMENT: Orders will be placed via email. Initial order will take place once a year and is based on projected number of jerseys needed prior to program registration. Note: Subsequent orders will be submitted approximately 2 weeks to 3 months after the initial order. Salt Lake County reserves the right to place additional orders throughout the year as needed. 14.0 AUDITING: The Bidder agrees, at no additional cost, to make available to Salt Lake County all records; published price lists and invoices relative to this contract. Information to assist Salt Lake County personnel in performing periodic audits and price checks will be provided during regular business hours. 15. TERMS AND CONDITIONS: Bidder agrees that if awarded a contract under this solicitation, Salt Lake County’s Terms and Conditions, attached, will apply. 16.0 NON-FUNDING: In the event no funds, or insufficient funds, are appropriated and budgeted in any fiscal year by the County for payments due under this agreement or in the event there is a reduction in appropriations by the County, due to insufficient revenue, resulting in insufficient funds for payments due, or about to become due, under this agreement, this agreement shall create no obligation on the County as to current or succeeding fiscal years, and shall terminate and become null and void on the last day of the fiscal year for which funds were budgeted and appropriated; or, in the event of a reduction in appropriations, on the last day before the reduction became effective, except as to those portions of payments agreed upon for which funds shall have been appropriated and budgeted. Said termination shall not be construed as a breach or default under this agreement and said termination shall be without penalty, additional payments, or additional expense to the County of any kind whatsoever, and no right of action for damages or other relief shall accrue to the benefit of the Bidder, its successors or assignees, as to this agreement, or any portion thereof, which may be terminated and become null and void. 17.0 PAYMENT: Payment will be made after completion of delivery and signed acceptance by the County. 18.0 SAMPLES: Bidder submitting a bid MUST include an exact sample of EACH jersey and sock on which they are bidding. Samples shall be of the same fabric, style, and logo application as final product County will receive under contract. Failure to submit these samples may result in your bid being deemed as non-responsive. Sample kit to include 4 jerseys, 2 different youth sizes (1 cut and sew, 1 sublimated), and 2 different adult sizes (1 cut and sew, 1 sublimated), and 2 different sock sizes (1 knit, 1 sublimated). Sample must be marked "Sample, #PAR107510-1". Each sample submitted must bear the Bidder's name. Samples may be returned at the bidder’s expense. Samples are to be received in the office of Salt Lake County Parks and Recreation, 5201 S. Murray Park Lane, Murray, UT 84107on or before bid closing date 2024 by 1:00 PM Mountain Time. Late submissions will not be accepted. Paper bids will not be accepted with the samples. All bids must be submitted electronically through our online solicitation system, Utah Public Procurement Place (UPPP) powered by Jaggaer / SciQuest. 19.0 WARRANTY: Faulty product replaced at cost of provider. Faulty product includes but not limited to: delivered product does not match order in design, size, or print. Delivered product is damaged or improperly sewn. Jersey name, number or logo misprints (if different than order). Required to View Event Prerequisites Required to Enter Bid 20 March 2024 1. SLCo Specification Requirements 2. Refer to the Terms and Conditions document in the Buyer Attachments area. 3. All aspects of each uniform must be designed, assembled, printed, sublimated, and shipped from the United States of America (USA) or Canada. The only exception being custom patches or appliques that may require a foreign manufacturer. 20 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 2024 Buyer Attachments 1. PAR107510-1 RFC - FINAL.pdf 2. PAR107510-1 Specifications - Attachment 1.pdf 3. PAR107510-1 Price Schedule - Attachment 2 (Fillable).pdf 4. Contract Signature Page 5. RFP 1.8.B Attachment B Protected Status Request_01.11.24.pdf 6. RFP 1.8.C Attachment C RFP Preference System 01.11.24.pdf 7. Environmental Compliance 8. 2022 Terms and Conditions RFC & PO (updated).pdf 20 March 202420 March 202420 March 202420 March 202420 March 202420 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE3NzU0LTE1ODQ5ODUxNjlQQVIxMDc1MTAtMSBSRkMgLSBGSU5BTC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE3NzU0LTE1ODQ5ODUyODFQQVIxMDc1MTAtMSBTcGVjaWZpY2F0aW9ucyAtIEF0dGFjaG1lbnQgMS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE3NzU0LTE1ODQ5ODYyMDlQQVIxMDc1MTAtMSBQcmljZSBTY2hlZHVsZSAtIEF0dGFjaG1lbnQgMiAoRmlsbGFibGUpLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE3NzU0LTM4OTM0NzMyNVJGQyBCaWRkZXIgQ292ZXIgU3VtbWFyeSBGaWxsYWJsZSBQREYucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE3NzU0LTE1NTM1Mjc5NzJSRlAgMS44LkIgQXR0YWNobWVudCBCIFByb3RlY3RlZCBTdGF0dXMgUmVxdWVzdF8wMS4xMS4yNC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE3NzU0LTE1NTM1MjcxNzRSRlAgMS44LkMgQXR0YWNobWVudCBDIFJGUCBQcmVmZXJlbmNlIFN5c3RlbSAwMS4xMS4yNC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE3NzU0LTg3Mjc2NjYyNFJGUCAxLjguQyBBdHRhY2htZW50IEQgRW52aXJvbm1lbnRhbCBDb21wbGlhbmNlIFByYWN0aWNlcy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE3NzU0LTEyMzE3MzkwMDUyMDIyIFRlcm1zIGFuZCBDb25kaXRpb25zIFJGQyAmIFBPICh1cGRhdGVkKS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1: Instructions: 1.1 The signature page for both the bid and contract has been uploaded in the Vendor Attachment Area 1.2 Supplier/Vendor Management: Awarded Bidder will be sent an invitation from our supplier management portal, PaymentWorks, to input their company information and get set up as a Vendor with Salt Lake County. 1.3 Is the Bidder registered with the Utah Department of Commerce to do business in the State of Utah? 1.4 Bidder requests a claim of business confidentiality and has attached the Request for Protected Information form. 1.5 Bidder requests preference(s) per the Preference System attachment. Bidder must prepare and attach the preference form. 1.6 Bidder agrees to comply with the County's environmental compliance statement and non-debarment certification. 1.7 Specification Attachment: There is a “Specifications Requirement” document under the Buyer Attachments area. Please fill out completely and attach as part of your bid submission under the Supplier Attachments area. Bidder has attached the specification requirement. Bidder has also attached "Price Schedule - Attachment 2". 1.8 Brochure or Literature Required: In the Supplier Attachment area, please attach literature for the items you are bidding on. 1.9 Partial Bid Not Allowed: Bidder understands that submission of a partial listing of items on the bid schedule may result in your bid being deemed non-responsive. 1.10 Payment Upon Acceptance: Bidder agrees that payment will be made after completion of delivery and signed acceptance by the County. 1.11 Price Escalation Maximum: The price(s) proposed must be guaranteed for the initial 24-month period. Each additional three (3) one (1) year periods will be subject to price escalation as described here. A request for a price increase must include sufficient documentation supporting the request. Justification for a price increase should be linked to an independent index or indicator not controlled by either the County or the Proposer (such as CPI or other market driven analysis) and cannot exceed 3% annually. The County may reject or accept price escalation in its sole discretion. Any price escalation to the contract must be approved by the County as a written amendment to the resulting agreement. 1.12 Price De-Escalation: Bidder agrees the County will be given the immediate benefit of any decrease in the market, or allowable discount. 1.13 Warranty: Bidder understands the price bid must include a warranty. Faulty product replaced at cost of provider. Faulty product includes but not limited to: delivered product does not match order in design size or print. Delivered product is damaged or improperly sewn. Jersey name, number, or logo misprints (if different than order). 1.14 Auditing: The Bidder agrees, at no additional cost, to make available to Salt Lake County all records, published price lists and invoices relative to this contract. Information to assist Salt Lake County personnel in performing periodic audits and price checks will be provided during regular business hours. 1.15 Samples: Bidder submitting a bid MUST include an exact sample of EACH size jersey and sock on which they are bidding. Samples shall be of the same fabric, style, and logos including a sample of the silk-screening process. Failure to submit these samples may result in your bid being deemed as non-responsive. Sample kit to include 2 different youth sizes (1 cut and sew, 1 sublimated), and 2 different adult sizes (1 cut and sew, 1 sublimated), and 2 different sock sizes. Sample must be marked "Sample, #PAR107510-1". Each sample submitted must bear the Bidder's name. Samples may be returned at the bidder’s expense. Samples are to be received in the office of Salt Lake County Parks and Recreation, 5201 S. Murray Park Lane, Murray, UT 84107 on or before bid closing date of April 10th, 2024 by 1:00 PM Mountain Time. Late submissions will not be accepted. Paper bids will not be accepted with the samples. All bids must be submitted electronically through our online solicitation system, U3P. 20 March 202420 March 202420 March 202420 March 202420 March 2024 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Unit Price Grand Total 1 UN - Unit Please enter the Grand Total for the Unit Price Column as per Attachment 2 - Price Schedule. P2 Extended Price Grand Total 1 UN - Unit Please Enter the Grand Total from the Extended Price Column as Per Attachment 2 - Price Schedule 20 March 202420 March 202420 March 202420 March 2024 Service Line Items Service Line Items There are no Items added to this event. 20 March 202420 March 202420 March 2024