Request for Proposals Grand County July 4, 2023 Fireworks Display

Bid Title:Request for Proposals Grand County July 4, 2023 Fireworks Display Category:Clerk/ AuditorStatus:OpenAdditional Status Information:Mallory Nassau Commission Administrator (435) 259-1347 mnassau@grandcountyutah.netBid Recipient:Gabriel Woytek Clerk/Auditor Clerk’s Office (435) 259-1322 gwoytek@grandcountyutah.net Description: For Full Details: Request for Proposals for the Annual Fireworks DisplayPART I- SCOPE OF SERVICES. SCOPE. To provide a July 4th fireworks display with full services, including but not limited to: all costs, expenses, materials, delivery, set up, staging, permitting, insurance and property use approvals, clean-up and interfacing with appropriate authorities including the Fire Department. Weather permitting, these services shall be provided on July 4th, 2023 at or near dark. Grand County has budgeted $27,000 for this event and

the total cost for this event shall not exceed that amount. The fireworks display shall consist of at least an 18 minute continuous period of assorted fireworks shells, false finale, and grand finale. It is the intent of this Request for Proposals (RFP) to set forth the minimum acceptable requirements for responses to this request. If, on July 4, weather conditions (such as wind, hail, or rain) exist that are not conducive to a safe fireworks display, then these services shall be provided on an agreed upon rain date. PART II- RESPONDING TO RFP. To be considered, send three (3) copies (one original and two copies) of the sealed proposal to: Grand County Clerk/Auditor’s Office ATTN: Fireworks RFP 125 E. Center Street Moab, UT 84532 Responses are due Friday, March 31, 2023 no later than 4:00 PM MDT. Any response, modification, or amendment received after the due date and time is considered late and will not be accepted. No electronic responses (facsimile, e-mail, etc.) will be accepted. Proposals shall be opened by a representative from the Clerk/Auditor’s Office and a witness in private after the deadline has passed. The amount of each proposal, the number of Respondents, and any other relevant information shall not be made public until after the negotiation process has concluded. INSTRUCTION FOR RESPONDING TO THIS RFP: It is incumbent upon each Respondent to carefully examine these specifications, terms and conditions contained in this RFP. Any clarification or additional information shall be made in writing to the appropriate person called out on the cover page. When appropriate the County will respond through written means. If it becomes necessary for the County to revise or amend any part of this RFP, notice will be given to all Respondents who are registered when receiving this RFP. To register please send an email to document.write('mnassau'+'@'+'grandcountyutah.net')mnassau@grandcountyutah.net For security reasons, you must enable JavaScript to view this E-mail address. with contact information sufficient to forward any amendment. Respondents must acknowledge receipt of the amendment in their proposal. Each Respondent should ensure that they have received all amendments to this RFP before submitting their proposal. Please check the Grand County website at www.grandcountyutah.net for any amendments. For Full Details: Request for Proposals for the Annual Fireworks Display Publication Date/Time: 2/24/2023 12:00 AM Closing Date/Time: 3/31/2023 4:00 AM Submittal Information: Gabriel Woytek Clerk/Auditor Clerk’s Office 125 East Center Street Moab, UT 84532 (435) 259-1322 Qualifications: 1. Qualifications and Contact Information: Please provide detailed contact information for your business and contact person, including phone number(s), email addresses, website, fax, etc. Describe in sufficient detail the business experience providing fireworks displays, expertise, and include a brief history of the business. 2. Display Length: Describe in detail the length of the main show, the false finale, and the grand finale. 3. Shell Assortment: Describe, in sufficient detail, the shell assortment, count and size. 4. Firing Technique: Describe how the fireworks will be fired, electrical or hand. Preference may be given to electrical firing. 5. License: Include a copy of the Proposer’s valid Utah State business license and certified pyrotechnics certificate. Applicant may be required to obtain a Grand County Business License. 6. References: Include names, addresses and contact persons of at least three (3) similar clients with whom the Proposer has provided similar services. The County may contact such persons. 7. Proposed Approach: Describe in sufficient detail how the Proposer plans to provide the Services (techniques, timing, display, etc.) and any other information the Proposer considers relevant. 8. Price: Detail the proposed all-inclusive fee for the Services which includes, but is not limited to, all costs, materials, expenses, supplies, permits, bonds, insurance, etc. 9. Rain Date: Provide an alternate date should inclement weather prohibit the fireworks display on the 4th of July. 10. Disciplinary Actions: Summarize any notices, disciplinary actions, and suits by or against Proposer or related entities during the past three (3) years. 11. Submission of FORM 1 Public Records Law (attached). 12. Submission of FORM 2 Cost Breakdowns (attached). The Respondent must provide a proposal of the work to be completed and include the maximum cost for the service. Related Documents: RFP Fireworks Display 2023 Return To Main Bid Postings Page