for pressure sensitive reflective and non-reflective products for the Madison County Sign Shop.

MADISON COUNTY PURCHASING DEPARTMENT 100 North Side Square, Room 734 Huntsville, AL 35801 BID SUBMISSION CHECKLIST Bid #2017-45 Bid Opening Date: July 28, 2017 √ (Please check all completed items) Read specifications thoroughly! Signed, notarized and returned the Illegal Affidavit Forms with bid Completed IFB Form, signed and notarized Filled in all blanks within the specifications Cost Sheet on Flash drive One original and four (3) copies No Spiral Binding of Sealed Bids Included all requested information in bid package Certifications/Licenses/Permits, if applicable Certificate of Insurance(s), if applicable Acknowledged the Addenda, if applicable Put bid number, company name and address on the outside of the envelope(s) Sealed bid response INCOMPLETE AND IRREGULAR BIDS A bid that is not accompanied by data required by the Bid Documents, or a bid which is in any way incomplete, may be rejected. Any bid which contains any uninitiated alterations or erasures, or any bid which contains

any additions, alternate bids, or conditions not called for, or any other irregularities of any kind, will be subject to rejection. Bids may also be rejected for any of (but not limited to) the following causes: A. Failure to utilize bid forms provided by Madison County. B. Lack of signature on all notarized document(s) by authorized representative on the bid forms. C. Failure to properly complete the bid. D. Evidence of collusion among bidders. E. Unauthorized alteration of bid/proposal form. F. Failure to submit other forms and documents as required. G. Failure to print and submit bid forms on letter size paper (make sure no portion of the bid documents are cut off) SWORN AFFIDAVIT OF EMPLOYER REGARDING UNAUTHORIZED ALIENS 1. The undersigned hereby attests by this sworn affidavit signed before a notary that it does not knowingly employ, hire for employment, or continue to employ an unauthorized alien. 2. The undersigned hereby attests that it is enrolled in the Federal E-Verify program. A true and correct copy of the undersigned's fully executed Federal E-Verify Memorandum of Understanding is attached hereto. 3. The Federal E-Verify Memorandum of Understanding attached hereto is the operative Memorandum of Understanding under which the undersigned is currently participating in the Federal E-Verify Program. 4. This sworn affidavit is provided to comply with Alabama Act No. 2011-535, known as the "Beason-Hammon Alabama Taxpayer and Citizen Protection Act." Name: ______________Company Name_____________ By: ___________Signature___________________ Printed Name:______________________________ Position:__________________________________ STATE OF __________________________ COUNTY OF ________________________ I, the undersigned, Notary Public in and for said County in said State, hereby certify that ______Employee_______, whose name as __Job Title__________ of _Name of Organization, is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he, as such __Job Title________ and with full authority, executed the same voluntarily for and as the act of said __Name of Organization/Company_______. Given under my hand this the _____ day of _____________, 20___. Notary Public My Commission Expires: DOCSHSV\204047\1\ SWORN AFFIDAVIT OF EMPLOYER REGARDING UNAUTHORIZED ALIENS 1. The undersigned hereby attests by this sworn affidavit signed before a notary that it does not knowingly employ, hire for employment, or continue to employ an unauthorized alien. 2. The undersigned hereby attests that it is enrolled in the Federal E-Verify program. A true and correct copy of the undersigned's fully executed Federal E-Verify Memorandum of Understanding is attached hereto. 3. The Federal E-Verify Memorandum of Understanding attached hereto is the operative Memorandum of Understanding under which the undersigned is currently participating in the Federal E-Verify Program. 4. This sworn affidavit is provided to comply with Alabama Act No. 2011-535, known as the "Beason-Hammon Alabama Taxpayer and Citizen Protection Act." Name: __________________________________________ By:_______________________________________ Printed Name:______________________________ Position:__________________________________ STATE OF ___________________ COUNTY OF _________________ I, the undersigned, Notary Public in and for said County in said State, hereby certify that __________________, whose name as _____________________ of__________________, is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he, as such _____________________ and with full authority, executed the same voluntarily for and as the act of said _______________________. Given under my hand this the _____ day of _____________, 20___. Notary Public My Commission Expires: DOCSHSV\204047\1\ SWORN AFFIDAVIT OF SUBCONTRACTOR REGARDING UNAUTHORIZED ALIENS 1. The undersigned subcontractor hereby attests by this sworn affidavit signed before a notary that it does not knowingly employ, hire for employment, or continue to employ an unauthorized alien. 2. The undersigned subcontractor hereby attests that it is enrolled in the Federal E-Verify program. A true and correct copy of the undersigned's fully executed Federal E-Verify Memorandum of Understanding is attached hereto. 3. The Federal E-Verify Memorandum of Understanding attached hereto is the operative Memorandum of Understanding under which the undersigned is currently participating in the Federal E-Verify Program. 4. This sworn affidavit is provided to comply with Alabama Act No. 2011-535, known as the "Beason-Hammon Alabama Taxpayer and Citizen Protection Act." Name: __________________________________________ By:_______________________________________ Printed Name:______________________________ Position:__________________________________ STATE OF __________________________ COUNTY OF ________________________ I, the undersigned, Notary Public in and for said County in said State, hereby certify that __________________, whose name as _____________________ of__________________, is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he, as such _____________________ and with full authority, executed the same voluntarily for and as the act of said _______________________. Given under my hand this the _____ day of _____________, 20___. Notary Public My Commission Expires: MADISON COUNTY COMMISSION 100 NORTH SIDE SQUARE HUNTSVILLE, ALABAMA 35801 INVITATION FOR BIDS BID NUMBE R: 2017-45 Madison County Commission will accept bids for pressure sensitive reflective and non-reflective products for the Madison County Sign Shop. Bids will open on Friday, July 28, 2017 at 2:00 p.m. 7th Floor, Room 734 – Madison County Courthouse, Huntsville, Alabama (See attached specifications) Current bids are available on our website at www.madisoncountyal.gov Each vendor submitting a bid must complete the Verified Statements Regarding Unauthorized Aliens. The Madison County Commission will receive sealed bids until the date and time of bid opening for item(s) meeting, exceeding, or equivalent to specifications. The Madison County Commission reserves the right to accept or reject any and all bids in whole or in part. Failure to comply with any of the requirements contained in this invitation for bids may result in the rejection of the entire bid submitted. Any attachments hereto become a part of the bid and will remain in the bid file. Brand names used in this invitation for bids are for comparison purposes only and are not to be construed as indicating any preference. Any items submitted as equivalent to or exceeding specifications must be described in detail. All bids must be submitted on this form. No errors will be corrected after bids are opened. Bids made out in pencil will NOT be accepted. No Federal or State taxes are to be included or charged. It is the intent of the Madison County Commission to allow any business selling the type(s) of merchandise described, to participate in our bidding process. If any prospective vendor feels that any part of these specifications would prohibit their company from submitting a bid, or has any questions regarding this bid, you may email the Purchasing Department at bidspecs@madisoncountyal.gov prior to the bid opening date. Each vendor must possess proper state, county, and city license, certification, or other requirements imposed, for engaging in the type of activity for which bids are solicited. Subsequent contracts will not be accepted from a vendor after a bid has been awarded. Vendors must include their contracts with the Invitation for Bids form prior to the bid opening. Madison County reserves the right to require proof that the products bid are suitable for the purposes for which they are intended. Madison County also reserves the right to cancel a bid if the products received under the bid are not suitable for the purposes intended. F.O.B. Destination, Freight Prepaid and Allowed. F.O.B. term to mean: Title to the goods passes to the agency upon successful inspection and acceptance once received at the delivery destination point and that the supplier will prepay and bear all of the transportation shipping costs. Vendors must sign and notarize their bid. Failure to do so may result in rejection of bid. Madison County Commission reserves the right to waive any minor informality which is immaterial in nature, negligible, or trivial, and does not affect responsiveness. SUBMIT BID TO: MADISON COUNTY PURCHASING 100 NORTH SIDE SQUARE ROOM 734 HUNTSVILLE, AL 35801 Vendor must show on envelope the bid number and opening date. Each numbered bid must be in a separate envelope. All documents submitted to Madison County will be subject to Alabama's Open Records Laws (Code of Alabama, Title 36-12-40 and 41, as last amended). Due to the provisions of the Open Records Laws and the Competitive Bid Laws (especially Code of Alabama, Title 41-16-24(b)), the Madison County Commission cannot assure any Bidder that any information submitted with the bid, even though marked "Proprietary" will not be open to public inspection and copying. Terms of payment _____________________________________________________________________ I hereby affirm that I have not been in any agreement or collusion among vendors or prospective vendors in restraint of freedom of competition, by agreement to bid at a fixed price or to refrain from bidding, or otherwise. COMPANY NAME: _____________________________________ THIS BID MUST BE NOTARIZED. SIGNATURE: __________________________________________ Subscribed and sworn to before PRINT NAME: _________________________________________ Me this______________ day of _______ ___________20__ _ _ _. STREET ADDRESS: ____________________________________ CITY: _________________STATE:______ ZIP CODE: _________ Notary Public PHONE #:____________________ FAX #:___________________ EMAIL ADDRESS: _____________________________________ Angela Anderson Madison County Purchasing Director FEDERAL ID# _________________________________________ Madi son Cou nty Com mission Awardin g Author ity DATE: July 20, 2017 SPECIFICATIONS BID AWARD TERM - The bid shall be awarded for a 1 year period with the condition that Madison County and the successful vendor may mutually option to extend the bid award for two (2) additional and consecutive one (1) year periods. How long will you honor your bid price(s)? __________ year(s). The reflective sheeting shall be equivalent to or manufactured by 3M Company and conforming to Federal Specification FP 92. Prices shall be furnished for enclosed lens, non-reflective, and high intensity (HIP). The non-reflective material shall be 3M “Scotchcal” or equivalent conforming to specifications for pressure sensitive film. Madison County will order in quantities as needed when needed. Delivery will be required within 30 days after order is placed. Delivery Time: _______________________________ Each bidder must submit an electronic version of the cost sheet in Microsoft Excel on a flashdrive along with hardcopy of bid. You may contact the Madison County Purchasing Department at (256) 532-3540 or email bidspecs@madisoncountyal.gov for an Excel format of the cost sheet. The cost sheet will not be accepted in pdf format. If you have any questions or concerns regarding the specifications you may contact Tim Swinford at signshop@madisoncountyal.gov or (256) 746-2934. REFLECTIVE SHEETING – ENGINEER GRADE AND HIGH INTENSITY (HIP) PRICES TO APPLY TO ALL STANDARD COLORS (PRESSURE SENSITIVE) ROLL SIZE HIGH INTENSITY 6” x 50YDS. $ 12” x 50YDS. $ 24” x 50YDS. $ 36” x 50YDS. $ 48” x 50YDS. $ 12” x 50YDS.,VEG6R $ 12” x 50YDS.,VEG6L $ ADDITIONAL ITEM TRANSFERABLE TAPE $ (8”) $ (12”) ELECTRONIC CUTTABLE (E.C.) ACRYLIC FILMS (PRESSURE SENSITIVE) (ALL STD. COLORS) ROLL SIZE PRICE EACH 24” x 50YDS. $ 36” x 50YDS. $ 48” x 50YDS. $ ****************************************************************************************** All procurement questions must be sent via email to Angela Anderson at bidspecs@madisoncountyal.gov. Procurement questions will not be permitted via telephone. ****************************************************************************************** ALL VENDORS PLEASE NOTE Addenda: Bidders must periodically check the County’s website for any addenda issued for this procurement. Madison County will not be responsible for a bidder’s failure to acquire any addenda issued. The Bidder acknowledges receipt of the following addenda, if applicable: _______________________ www.madisoncountyal.gov