Request for Proposals for Document Management System

The City of Commerce City (“City”) is soliciting proposals from qualified vendors (“Respondents”) to replace the Commerce City Document Management System (DMS). The selected DMS platform will modernize and streamline the process of document storage, retention and offer a robust search engine and automated workflow capabilities, as described in this Request for Proposals (“RFP”). The selected Respondent is expected to be an experienced company that can accomplish all the functionality identified in this RFP, as more fully detailed in the Scope of Services section of this RFP (“Services”). The experienced company should have a team of experts who understand local government, to help us achieve our vision – all while providing a secure platform and 24/7/365 support. This RFP provides a general description of services anticipated, submittal requirements, outlines selection criteria and the selection process. A response to this RFP (“Proposal”) should serve as a complete approach to

providing the services. Joint submittals are encouraged to ensure the ability to provide all services requested in this scope. Any proposed subcontractors/team members must be identified and their roles clearly defined in the Proposal. The City intends to execute a contract with an anticipated notice to proceed date of June 3, 2024 with the selected Respondent (“Consultant”) on a non-exclusive basis for a term that encompasses the length of time the Services are anticipated to require, subject to annual appropriation. Any selected Respondent will be expected to enter into a Professional Services Agreement (Attachment A) with the City consistent with the terms of this RFP. Submission requirements and deadlines are detailed in Section 6 of this RFP: Questions regarding RFP requirements must be received by Tiffany Chacon, Deputy Director of Information Technology in writing at tchacon@c3gov.com by 5:00 PM MT on Friday, February 23, 2024 Proposals must be received by 5:00 p.m. MT, on Friday, March 08, 2024. The City reserves the right to modify this RFP or the selection process, to cancel this RFP, to reject or accept any Proposal, and to waive any informalities or irregularities in any Proposal, without liability, at any time. Associated Documents: Request for Proposals for Document Management System Attachment 1