Motor Vehicle Auto Body Repairs – Two Year Contract

MOTOR VEHICLE AUTO BODY REPAIRS – TWO-YEAR CONTRACT WITH TWO ONE-YEAR OPTIONS Procurement/MinuteTraq #: 41476 Date to be opened: 8/28/2023 Issuing Department: Public Property QUESTIONS • Please direct questions related to the bidding process, how to fill out forms, and how to submit a bid (Pages 1-8) to the Purchasing Department. o Email: purchasing@providenceri.gov ▪ Please use the subject line “Solicitation Question” • Please direct questions relative to the Minority and Women’s Business Enterprise Program and the corresponding forms (Pages 9-13) to the MBE/WBE Outreach Director for the City of Providence, Grace Diaz o Email: gdiaz@providenceri.gov ▪ Please use subject line “MBE WBE Forms” • Please direct questions relative to the specifications outlined (beginning on page 14) to the issuing department’s subject matter expert: o Name: Cesar Teo o Title: Fleet

Manager o Email Address: cteo@providenceri.gov Pre-bid Conference There is no pre-bid conference scheduled for this item. Deadline for questions submissions: 8/17/2023 by 2:00 PM (EST) mailto:purchasing@providenceri.gov mailto:gdiaz@providenceri.gov Revised: 4/29/2023 BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND Page 2 of 21 INSTRUCTIONS FOR SUBMISSION Meeting Date: 8/28/2023 Bids may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk. Room 311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all bids will be publicly opened and read at the Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall. • Bidders must submit 2 copies of their bid in sealed envelopes or packages labeled with the captioned Item Description and the City Department to which the solicitation and bid are related and must include the company name and address on the envelope as well. (On page 1). • If required by the Department, please keep the original bid bond and check in only one of the envelopes. • Communications to the Board of Contract and Supply that are not competitive sealed bids (i.e. product information/samples) should have “NOT A BID” written on the envelope or wrapper. • Only use form versions and templates included in this solicitation. If you have an old version of a form do not recycle it for use in this bid. • The bid envelope and information relative to the bid must be addressed to: Board of Contract and Supply Department of the City Clerk – City Hall, Room 311 25 Dorrance Street Providence, RI 02903 **PLEASE NOTE: This bid may include details regarding information that you will need to provide (such as proof of licenses) to the issuing department before the formalization of an award. This information is NOT requested to be provided in your initial bid by design. All bids submitted to the City Clerk become public record. Failure to follow instructions coul