Classroom and Office Furniture Catalog– Bid

Lancaster Independent School District Leon Fisher 422 S. Centre Avenue Executive Director for Finance and Purchasing Lancaster, Texas 75146 Voice: (972) 218-1400 Fax: (972) 218-1401 Email: leonfisher@lancasterisd.org I. INVITATION TO BID Bid Title and Bid No.: Classroom and Office Furniture Catalog– Bid No. 2017.07.31.01 This bid process is being conducted in accordance with TEC §44.031 and Lancaster ISD local Board Policy (CH) Local. Failure to respond to this bid may prevent your company/firm from doing future business with Lancaster ISD in the area of Classroom and Office Furniture and related items. Bid (herein called “bid” or “proposal”) Opening Date and Time (submittal deadline): The Official Time Is Kept in the Office of the Lancaster ISD Executive Director for Finance & Purchasing. Opening Date: July 31, 2017 Opening Time: 11:00 A.M. Upon arrival of the specified deadline, all qualifying bids will be publicly opened in the

Lancaster ISD Board Room, located in the District’s Administration Building at 422 S. Centre Avenue, Lancaster, Texas 75146. Bidders are invited to attend the Bid Opening. Contact: Leon Fisher, Executive Director for Finance and Purchasing Lancaster ISD 422 S. Centre Avenue Lancaster, Texas 75146 Proposal documents may be viewed and printed by accessing: www.lancasterisd.org. Click the Departments link; from the far left column click Purchasing. Then click Current Bid Documents from the menu on the right; then click Classroom and Office Furniture. Any addendums that are issued will also be posted on this website. Also, download, print, complete and return with your bid the W-9 Form, which is also located on the Purchasing web page; it may also be obtained by calling the purchasing office. If you encounter problems accessing this web site, please contact L.Fisher (972) 218-1400. The District reserves the right to extend the deadline for submittal by issuing an addendum. If the vendor is a currently approved vendor with BuyBoard, TCPN, TIPS/TAPS, DIR, NCPA, NJPA or Choice Partners it is not necessary to participate in this request for bids. Classroom and Office Furniture Catalog Bid 1Bid No. 2017.07.31.01 II. GENERAL/STANDARD INSTRUCTIONS TO BIDDERS Bid No. 2017.07.31.01 1.0 GENERAL: The following instructions by the Lancaster Independent School District are intended to afford all interested Bidders an equal opportunity to participate in the contract. 1.1 SUBMISSION OF BIDS: Each Bid must be submitted on the Bid forms provided and must be received no later than the date and time specified in the Invitation to Bid. All bids received after the deadline cannot and will not be accepted or given consideration. It shall be the sole responsibility of the bidder to ensure that his/her bid is received at the appropriate destination by the advertised deadline. To be considered as eligible to submit a bid, a Bidder shall have complied with all legal requirements to permit him/her to operate under applicable laws of the State in which the work is to be executed. No Fax or Electronic transmissions will be accepted for consideration. Failure to submit the bid on the provided forms may cause the bid to be considered non-responsive and not be considered. 1.2 EXAMINATION OF CONTRACT DOCUMENTS: Before submitting a bid, all bidders shall examine the complete contract documents, including Bid Notice (Invitation to Bid), General/Standard Instructions to Bidders, Special Instructions/Conditions, Contract Specifications, Responsibilities of Bidders, Bidder’s Certification and the Bid Response Form, all of which are part of the Bid documents and any resulting contract. 1.3 The terms bidder, contractor, proposer, and/or vendor refer to the person/firm that submits the offer to these solicitation documents. The terms LISD, owner, district, and/or government entity refer to Lancaster Independent School District. 2.0 WITHDRAWAL OF BID: No bid may be withdrawn for a period of 60 days after the bid opening has taken place, except for mutual consent of Owner and Bidder, and except that Bids may be withdrawn upon written request received from the bidder prior to the time established for receipt of bids. 3.0 EXAMINATION OF CONTRACT DOCUMENTS: Before submitting a bid, all Bidders shall examine the complete contract documents, including the Invitation to Bid, Standard Instructions to Bidders, Special Conditions/Instructions, Contract Specifications, Bidder’s Certification, and the Bid Response Form and Required Forms, all of which are part of the Bid documents and any resulting contract. 4.0 ADDENDA: Answers to all questions, inquiries, and requests for additional information will be issued in the form of Addenda. No verbal responses to questions will be provided by Lancaster ISD personnel. Copies of each addendum will be posted on the district’s purchasing web site. It shall be the Bidder’s responsibility to check the web site for any addenda that may have been issued. Also, prospective Bidders may, during the Bid period, be advised by addenda of additions, deletions from or changes in the requirements of the contract documents. The owner will not be responsible for the authenticity or correctness of oral interpretations of the contract documents or for information obtained in any other manner than through the media of addenda. Receipt of each addendum shall be considered a part of the contract documents. Failure to acknowledge receipt of addenda issued may invalidate a Bid as incomplete. Any questions relating to this bid should be faxed or emailed to the purchasing department no later than July 26, 2017. This is to allow sufficient time to respond to inquiries and provide information to all interested Bidders by Addenda. 5.0 TAXATION: The Lancaster Independent School District is exempt under the Sales Tax and Use Tax Laws, and the Bidder shall not include such taxes. 6.0 RESERVATIONS AND ANNULMENTS: The District reserves the right to reject any and/or all bids and to waive any and/or all formalities in the best interests of the District. The District reserves the right to purchase in total from one vendor or divide the purchase by selection of various items from multiple vendors. Classroom and Office Furniture Catalog Bid 2Bid No. 2017.07.31.01 7.0 SIGNATURE ON BIDS: For the bid to be valid, it must be manually signed in blue or black ink in the blank provided on the Bidder’s Certification form by the person authorized to provide the signature. By providing such a signature, the Bidder agrees to strictly abide by the terms, conditions, and specifications, embodied in this Invitation to Bid. Failure to provide the required signature shall disqualify the bid. Bids signed by an agent are to be accompanied by evidence of his/her authority unless such evidence has been previously furnished to LISD. 8.0 CONSIDERATION OF BIDS: Unless stated otherwise in the Advertisement or Invitation to Bid, the properly identified Bids received by the deadline will be publicly opened and read aloud. Bidders are invited to attend the Bid opening. 9.0 QUALIFICATION OF BIDDERS: The owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Lancaster ISD that such Bidder is not properly qualified to carry out the obligations of the contract and to deliver the items contemplated herein. Conditional bids will not be accepted. 10.0 QUALIFYING BIDS: Any special conditions or qualifications concerning price, delivery, etc. of items bid must be noted on the bid forms by the bidder. If a minimum shipment is required on any item, please state the minimum in the Bid. 11.0 SAMPLES, CATALOGS, and CATALOG CUTS: Whenever asked for, a properly tagged sample shall be submitted by each bidder before the time of bid opening. The tag on the sample shall indicate the item number, the name of the company submitting the sample, and the bid number. Samples for evaluation purposes must be provided at no cost or obligation to the District. Samples, if not destroyed in examination, will be returned to the Bidder upon request, at the Bidder’s expense. Samples requested are to be delivered to the appropriate destination, which will be provided upon request. Do not enclose or attach bid to sample. 12.0 AWARD OF CONTRACT: The contract will be awarded to the lowest and/or best-qualified responsible Bidder(s) or to the Bidder(s) offering the best value to the District. The District anticipates multiple awards to several vendors for this bid. 12.1 In awarding a contract, the District shall consider the following factors in awarding the contract:  Purchase price;  Qualification and reputation of the vendor and of the vendor's goods or services;  The quality of the vendor's goods or services;  The extent to which the goods or services meet the district's needs;  The vendor's past relationship with the district;  The impact on the ability of the District to comply with laws relating to historically underutilized businesses;  The total long-term cost to the district to acquire the vendor's goods or services;  For a contract for goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s ultimate parent company or majority owner: (a) has its principal place of business in this state; or (b) employs at least 500 persons in this state, and  Any other relevant factor specifically listed in this request for bids. Acceptable factors for determination of best value may include experience; skill; ability; business judgment; financial stability; integrity; honesty; possession of the necessary facilities; equipment and/or bonding; previous performance; reputation; promptness; and estimated time of completion. 13.0 CONTRACT PERIOD: Unless otherwise specified, this contract shall be valid from September 1, 2017 until August 31, 2018. Classroom and Office Furniture Catalog Bid 3Bid No. 2017.07.31.01 14.0 TIME OF DELIVERY AND DELIVERY CHARGES: The date of the beginning and the time of delivery of Classroom and Office Furniture are essential conditions of the Contract Documents and the delivery embraced shall be commenced as specified. The successful vendor(s) will proceed with the delivery at such rate of progress to ensure full delivery within the Contract time. It is expressly understood and agreed by and between the successful vendor(s) and the Lancaster ISD that the Contract time for the delivery of the equipment is a reasonable time. All items are to be bid and shipped F.O.B. Destination. 15.0 QUANTITIES: Any quantities shown on the Bid Response form are estimated based on projected use and need. It is specifically understood and agreed that these quantities are approximate and any increased quantities will be paid for at the quoted bid price. It is further understood that the supplier shall not have any claim against the Lancaster ISD for quantities less than the estimated amount. 16.0 ESTIMATED USAGE FIGURES APPEARING ON BID SPECFICATIONS: The estimated usage figures which appear in the bid specifications are only estimated for the school term. Those estimates shall in no way obligate the District to purchase those quantities. 17.0 ALL-OR-NONE COMBINATION PRICES: Some items may be combined at the District's discretion for the purpose of awarding bids. In these cases, the District requests totals for the items combined. The District will not accept or consider "all-or-none" combinations which are not solicited. 18.0 BID ERRORS: All Bids shall be deemed final, conclusive, and irrevocable, and no Bid shall be subject to correction or amended for errors or miscalculations by the Bidder after the Bid opening date and time. 19.0 COMPLIANCE WITH SPECIFICATIONS AND RIGHT OF SELECTION: The Bidder shall abide by and comply with the true intent of the Bid specifications and not take advantage of any unintentional error or omission. 20.0 DEVIATION FROM SPECIFICATIONS: All deviations from the specifications must be noted in detail by the Bidder, in writing, at the time of submittal of the formal bid. The absence of a written list of specification deviations at the time of submittal of the Bid will hold the Bidder strictly accountable to the District to the specifications as written. Any deviations from the specifications as written not previously submitted, as required by the above, will be grounds for rejection of the material or item when delivered. 21.0 CANCELLATION/OPEN MARKET PURCHASE: The Lancaster Independent School District reserves the right to cancel the entire contract immediately and/or purchase in the open market at the current price in the event an item(s) is not delivered according to specification and/or the awarded contract price. 22.0 STATING BRAND NAMES AND "OR EQUAL INTERPRETATION CLAUSE: The naming of a particular brand is not intended to limit competition. The brand named in the specifications is known to meet all requirements and expectations of Lancaster ISD personnel for that particular item. The district reserves the right to approve an alternate brand that is bid as an equivalent. Bids shall be considered on all other brands submitted and on the equal quality product of other manufacturers. On all such bids, the bidder shall indicate clearly the product which he is bidding, and shall supply sufficient data on his own letterhead to enable an intelligent and equitable comparison to be made with the particular brand or manufacturer specified. 23.0 DELAYS AND DEFAULTS: In case of default of three (3) delivery orders during the term of the contract, the District reserves the right to terminate the contract, to purchase equal in the open market, suspend future business with the vendor and take any remedy as set forth in this solicitation/contract or any other remedy at law or in equity to Lancaster ISD. Classroom and Office Furniture Catalog Bid 4Bid No. 2017.07.31.01 24.0 EEO CLAUSE: Contracts over $10,000 shall be in compliance with Executive Order 11246, entitled "Equal Employment Opportunity", as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41CFR Part 60). "No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination of, or in connection with, any such program because of race, color, religion, sex, national origin, age, handicap, or political application or belief." 25.0 TERMINATION OF CONTRACT: In the event of vendor insolvency, bankruptcy or consolidation with another company, the Lancaster Independent School District will rule on the termination of the contract in compliance with Federal and State laws. Failure to adhere to specifications or to provide timely delivery will result in the removal of the bidder from the list of qualified bidders. 26.0 CRIMINAL HISTORY RECORDS: In accordance with Education Code §22.083, Access to Criminal History Records by Local Authorities, (a) the District may obtain from any law enforcement agency all criminal history record information that relates to a person (b) (2) an employee of or applicant for employment by a person that contracts with the district....if (B) the duties are or will be performed on school property or at another location where students are regularly present. 27.0 WAIVERS: The Bidder shall defend, indemnify, and hold harmless the Lancaster Independent School District, all of its officers, agents, and employees from and against all claims, actions, suits demands, proceedings costs, damages, loss, and liabilities, arising out of, connected with, or resulting from any acts of omissions of bidder or any agent, employee, or supplier of Bidder in the execution of or performance of this contract. 28.0 EXAMINATION OF CONTRACT DOCUMENTS: Before submitting a proposal, all bidders shall examine the complete contract documents, including Invitation to Bid, General Instructions to Bidders, Special Conditions/Instructions, Responsibilities of Bidders, Bidder’s Certification, and Bid Response Form, all of which are part of the Bid documents and any resulting contract. 29.0 By submitting a proposal, each Bidder agrees to waive any claim it has or may have against the owner and its respective employees arising out of or in connection with the administration, evaluation, or recommendation of any bid: waiver of any requirements under the bid documents, or the contract documents, acceptance or rejection of any bids; and award of the contract. 30.0 REPRESENTATIONS: By execution and submission of this bid, the bidder hereby represents and warrants to owner as follows: “The bidder has read and understands the bid documents and this bid is made in accordance herewith.” Classroom and Office Furniture Catalog Bid 5Bid No. 2017.07.31.01 III. Special Conditions/Instructions to Bidders Bid No. 2017.07.31.01 SCOPE: The Lancaster Independent School District will be accepting competitive sealed bids for a catalog Discount on Classroom and Office Furniture. Because of state law regarding aggregate purchases and because this bid process is being conducted in accordance with Texas Education Code §44.031, failure to submit a proposal for these items (categories) will prevent your company from doing business with Lancaster ISD in the Classroom and Office Furniture category. In order to become an awarded vendor, you must respond to this bid solicitation. 1.0 NO GUARANTEED ANNUAL VOLUME. The District will place orders from the awarded vendors according to the catalog/shelf price less any applicable discount. 2.0 The District cannot reasonably project its needs for these supplies or equipment. The District reserves the right to renew this contract for one additional one-year term if mutually agreeable to both parties. The terms of the renewal are negotiable. 2.1 Please note that this is not an exclusive contract as the District reserves the right to utilize other legal options at its disposal for the purchasing of Classroom and Office Furniture. 2.2 If an increase in catalog price is necessary, notice will be sent to the purchasing office immediately upon price increase. However, any price increase will be subject to the District's approval. 2.3 Payment, unless otherwise stated will be net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever comes later. 2.4 The District anticipates making multiple awards to several vendors. 3.0 Vendors may be requested to provide samples for evaluation purposes, in which case, samples will be delivered within five (5) working days of the request at the expense of the vendor. Vendor will make arrangements for delivery and return of all samples provided. 4.0 Unless otherwise indicated, the percentage of discount is to include delivery to the campus or department with freight prepaid, and order must be completed not later than 5 days after receipt of purchase order. Unless prior arrangements are made with the ordering school or department, items not delivered within this period will be subject to cancellation. 5.0 The percentage discounts are to be firm for a one (1) year term from the date bids are awarded for classroom and office furniture. Classroom and office furniture will be ordered on an "as needed" basis. Freight shall be included in the prices bid. 6.0 All vendors are encouraged to submit a bid ____% of discount from the current catalog list price or shelf pricing in the space(s) provided on the Bid Response Form. 7.0 It is not required or necessary for bidders to submit a catalog with their bid submittal. However, catalogs are to be provided to District campuses and/or departments upon request from the District. 8.0 All purchasing commitments shall be made on a properly drawn and issued purchase order. All Purchases must be made by a properly drawn and executed purchase order. In accordance with local Board of Trustees Policy (CH) Local, purchases made without a purchase order will not be honored by the District. The purchase order will list authorized personnel. Please do not accept verbal orders. 9.0 Purchase orders will be faxed or mailed in to the successful vendor(s) (will give purchase order number). Supplier shall accept purchase orders by fax machine. Classroom and Office Furniture Catalog Bid 6Bid No. 2017.07.31.01 10.0. Invoices/statements are to be processed on a monthly basis and mailed to the Accounting Department/Accounts Payable: Phone (972) 218-1400 Fax (972) 218-1401, 422 S. Centre Ave., Lancaster, Texas 75146. Invoices must reference purchase order number to ensure prompt payment. 11.0 Deliveries shall be made during normal working hours (8:00 AM to 4:00 PM) unless prior approval has been granted. 12.0 All goods are subject to inspection and return at the expense of the vendor if found to be inferior or damaged. 13.0 The District reserves the right to terminate the contract due to unsatisfactory service by providing the vendor(s) thirty (30) day written notification. 14.0 Contracts will be awarded to multiple vendors who will be identified as awarded vendors. Successful vendors will be notified by a “Notification of Award” letter. 15.0 Invoices shall reflect the item-by-item discounted price if applicable. 16.0 Lancaster ISD reserves the option to purchase through "Open Market" advertisement, bulk quantities of specific consumable office supplies when determined to be in the best interest of the District. The District shall be the sole judge as to both "bulk quantities" and the "Lancaster ISD's best interest". 17.0 TERMINATION: LISD shall have the right to terminate for default all or any part of this contract if bidder breaches any of the terms hereof or if the bidder becomes insolvent or files any petition in bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which LISD may have in law or equity, specifically including, but not limited to, the right to collect for damages or demand specific performance. 17.1 LISD has the right to terminate this contract for convenience and without penalty should the District not have sufficient funds appropriated or available for the purchase of the Classroom and Office Furniture; and after timely notification of supplier by a “Notice of Termination” specifying the extent to which performance hereunder is terminated and the date upon which such termination become effective, the District is fully and expressly released from all obligations under this agreement and any incidental agreements hereto. 18.0 ASSIGNMENT-DELEGATION: No right or interest in this contract shall be assigned or any obligation delegated by bidder without the written permission of LISD. 19.0 INTERPRETATION: This writing is intended by the parties as a final expression of their agreement and is intended also as a complete and exclusive statement of the terms thereof. No course of prior dealings between the parties and no usage of the trade shall be relevant to supplement or explain any term used herein, and acceptance of a course of performance rendered under this Bid shall not be relevant to determine the meaning of this Bid even though the accepting party has knowledge of the performance and opportunity for objection. 20.0 APPLICABLE LAW: This Bid, and its resulting contract(s), shall be governed first by the laws of the State of Texas, and venue for any disputes arising thereunder shall be in Dallas County, Texas, and secondarily by the Uniform Commercial Code as adopted in the State of Texas and in force on the date of this Bid. 21.0 The District reserves the right to audit the successful bidders’ books if this is perceived to be necessary. 22.0 LATE PROPOSALS: The District is not responsible for lateness of U.S. Mail, Commercial (Professional) Carrier, personal delivery, etc. The time/date stamp clock in the Lancaster ISD’s Purchasing Office shall be the official date and time of receipt. It shall be the sole responsibility of the Vendor to ensure that his/her bid is received at the appropriate location by the specified deadline. There shall be no exceptions to this clause nor will there be any discussion conducted about the arrival time of any bid. 23.0 ETHICS: The Bidder shall not offer gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the District. Classroom and Office Furniture Catalog Bid 7Bid No. 2017.07.31.01 24.0 PROHIBITION OF CONTACT: Bidders are strictly prohibited from approaching members of the Board of Trustees or any officer of the District in an attempt to gain an advantage in the award process after bids have been opened and prior to award of the contract. The District by written notification to the bidder, may reject and/or disqualify an offer for violation of this clause. The District has implemented a “No Contact” procedure during the bidding process. This means that from the date the bid is issued until the date the bid is awarded by the Board of Trustees, there shall be no contact by any vendor to any district employee (excluding the purchasing coordinator) or Board member in relation to this bid, unless authorized by the purchasing coordinator. 25.0 EXTRAS: Any extras to be offered in conjunction with this proposal must be included with the bid submittal. Any extras offered after the bids have been opened will not be considered. 26.0 In case of ambiguity or lack of clarity, the Lancaster ISD reserves the right to consider the most advantageous construction thereof, or to reject the proposal. 27.0 The determination of approved equal or equivalent for any item is at the sole discretion of the District. IV. Responsibilities of Bidders 1.0 The responsibility for compliance with this solicitation and the subsequent contract shall be with the bidder. 2.0 Bidders are expected to provide prompt service that is due under this contract including warranties. Past performance of bidders may be a factor in awarding the contracts 3.0 Bidders are expected to deliver services and/or products per specifications. 4.0 The warranty conditions for all supplies and/or equipment shall be considered manufacturer’s minimum warranty unless otherwise agreed to in writing. 5.0 Contract shall be put into effect by means of purchase order(s) executed by the District after the bids have been awarded. 6.0 Vendor’s bid prices shall be offered for a minimum of twelve months from date of award. However, firm pricing is requested for the one-year extension period as well. 7.0 Lancaster ISD anticipates awarding this contract to multiple vendors in order to best serve the needs of the District. 8.0 Bids should be a percent (%) discount from vendors’ most recent catalog prices or shelf prices or other pricing methods being offered. Shipping/Handling should be FOB Destination. Classroom and Office Furniture Catalog Bid 8Bid No. 2017.07.31.01 V. Bidder’s Certification 2017.07.31.01 The undersigned having carefully examined the specifications, instructions to bidders, and special conditions affirms that they are duly authorized to execute this bid proposal and agrees to provide Classroom and Office Furniture as provided on the Bid Response Form. The undersigned acknowledges receipt of Addenda No. ___ to ___ issued during the time of bidding and the changes are included in this proposal. Company: Submitted By: Authorized Signature: Title: Address: City/State/Zip: Address for Mailing Purchase Orders (if different): City/State/Zip: Tel. No: Fax No: Date: E-mail: Web Site: Federal Tax ID No: Check any of the following that apply to your business: ______ Minority Owned ______ Women Owned ______ Historically Underutilized Business It shall be a continuing goal of the District to involve historically underutilized businesses (HUBs) and minority and women owned business enterprises (M/WBEs) to the maximum extent possible in all facets of the District’s contracting and purchasing activities. Classroom and Office Furniture Catalog Bid 9Bid No. 2017.07.31.01 VI. Bid Response Form Classroom and Office Furniture – Catalog Bid No. 2017.07.31.01 1. Please state the discount you are offering for Classroom and Office Furniture. __________%. If your discount is variable, please provide the range of the discount ______% to ______%. If you are offering no discount, please enter 0 in the blank provided. This will be an indication that your prices will be store/shelf pricing. 2. Is the discount being offered from your catalog? _____yes _____no. Is the discount being offered from shelf or store pricing? _____yes _____no 3. Do you have any minimum order requirements? _____yes _____no. If yes, please state the requirements: 4. Please state any exceptions to your discount. 5. Amount of delivery/freight fee (if any) in addition to prices stated. 6. Please list areas or categories of Classroom and Office Furniture that you will be able to supply to the district: a. b. c. d. e. f. g. h. i. j. k. l. 7. Do you accept purchase orders? _____yes _____no 8. Please state your return policy Classroom and Office Furniture Catalog Bid 10Bid No. 2017.07.31.01 VII. REQUIRED FORMS CHECKLIST The following forms are required to be completed, including authorized signature where applicable, and returned with bid. □ Bid/Proposal Acknowledgement Form □ Statement of Non-Collusion □ Certificate of Residency □ Vendor Statement of Debarment/Suspension □ Felony Conviction Notice □ Conflict of Interest Questionnaire (CIQ) □ Bidder’s Certification Form □ Bid Response Form □ References Form □ Interlocal Agreement Form (EPCNT) □ W-9 Tax ID Form (can be found on purchasing web site) Information for Conflict of Interest Questionnaire Board of Trustees Members: Mr. Ty Jones – President Ms. Robbie Johnson– Vice President Ms. LaRhonda Mays- Secretary Ms. Rhonda Davis-Crawford Ms. Cynthia Corbin-Jarvis - Member Ms. Marion Hamilton - Member Ms. Ellen Clark - Member Dr. Michael McFarland, Superintendent Classroom and Office Furniture Catalog Bid 11Bid No. 2017.07.31.01 Bid/Proposal Acknowledgement Form: Please place a check beside the statement that applies to the status of your bid/proposal. I (we) the undersigned hereby declare that I (we) understand the terms and conditions as set forth in this bid/proposal and find these terms to be acceptable ____. Find the terms to be acceptable except for the exceptions noted below ____. Name of Vendor Address Phone Fax Number Bidder (Signature) Bidder (Print Name) Official Position (Title) Signature of Company Official Authorizing This Bid Company Official (Print Name) Official Position (Title) Exceptions to the terms and conditions of this bid/proposal are as follows: Company Official’s Initials Classroom and Office Furniture Catalog Bid 12Bid No. 2017.07.31.01 STATEMENT OF NON-COLLUSION AND NON-DISCRIMINATION My signature certifies that the accompanying Bid/Proposal: 1. Is not the result of, or affected by an unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under current local, state, and/or federal ordinances, statues, regulations and/or policies. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences, and civil damage awards. 2. This bid/proposal has not been knowingly disclosed, and will not be knowingly disclosed to any other bidder, competitor, or potential prior to the opening of bids or proposals for this project. 3. No attempt has been or will be made to induce any other person, partnership, or corporation to submit or not submit a bid or proposal. Furthermore: 1. During the performance of any contract awarded, the Seller will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, or handicaps, except where religion, sex or national origin is a bona fide occupational qualification reasonable necessary to the normal operations of the Seller. The Seller agrees to post in conspicuous places, available to employee and applicants for employment, notices setting forth the provisions of this non-discrimination clause. 2. The Seller, in all solicitations or advertisements for employees placed by or on behalf of the Seller, will state that such Seller is an equal opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with Federal Law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 4. The Seller shall include the provisions of the foregoing paragraphs 1, 2, and 3 in every subcontract or purchase order over $10,000.00 so that the provisions will be binding upon each subcontractor or vendor. I hereby certify that I am authorized to sign as a Representative for the Seller and I am fully informed regarding the accuracy of the statements contained in this certification, and that the penalties herein are applicable to the bidder as well as to any person signing on his/her behalf.: NAME OF SELLER: ADDRESS: CITY, STATE, ZIP: NAME (Print) AUTHORIZED SIGNATURE: TITLE: DATE: TELEPHONE: Fax No. Email Address: Classroom and Office Furniture Catalog Bid 13Bid No. 2017.07.31.01 Lancaster ISD 422 South Centre Avenue Lancaster, TX 75146 CERTIFICATE OF RESIDENCY The State of Texas has passed a law concerning non-resident contractors. This law can be found in the Texas Government Code under Chapter 2252, Subchapter A. This law makes it necessary for the Lancaster Independent School District to determine the residency of its bidders. In part, this law reads follows: “Section: 2252.001 (3) ‘Non-resident bidder’ refers to a person who is not a resident. (4) ‘Resident bidder’ refers to a person whose principal place of business in this state, including a Contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002 A governmental entity may not award a government contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principle place of business is located.” I certify that (Name of Company Bidding) is, under Section: 2252.001 (3) and (4), A __________Resident Bidder __________ Non-resident Bidder My or Our principal place of business under Section: 2252.001 (3) and (4), is in the city of In the state of Signature of authorized Company Representative Print Name Title Date Classroom and Office Furniture Catalog Bid 14Bid No. 2017.07.31.01 VENDOR STATEMENT OF DEBARMENT/SUSPENSION I have read the conditions and specifications provided in the bid/proposal document attached. I affirm, to the best of my knowledge, the company I represent has not been debarred or suspended from conducting business with school districts in the State of Texas or from receiving a federally funded contract under the Federal OMB, A-102, common rules. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulation may be obtained by contacting the Department of Agriculture Agency from which this transaction originated. Name of Company/Firm: Mailing Address: City/State/Zip: Email Address: Prepare By: Company Official’s Name: Printed Company Official’s Authorized Signature: TITLE TELEPHONE NUMBER FAX NUMBER _____________________________ Classroom and Office Furniture Catalog Bid 15Bid No. 2017.07.31.01 FELONY CONVICTION NOTICE Senate Bill 1, passed by the State of Texas Legislators, Section 44.034, Notification of Criminal History, Subsection (a) states, “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or owner or operator of the business entity has been convicted of a felony.” The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states, “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract. This notice is not required of a publicly held corporation. I. The undersigned agent for the firm named below, certify that the information concerning notification of felony conviction has been reviewed by me and the following furnished is true to the best of my knowledge. Vendor’s Name: Authorized Company Official’s Name: (please print) A. My firm is a publicly-held corporation, therefore, this reporting requirement is not applicable. Signature of Company Official: B. My firm is not owned nor operated by anyone who has been convicted of a felony. Signature of Company Official: C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: ______________ Name of Felon(s): Details of Conviction: Signature of Company Official: Classroom and Office Furniture Catalog Bid 16Bid No. 2017.07.31.01 CONFLICT OF INTEREST QUESTIONNAIRE Form CIQ For vendor or other person doing business with local governmental entity This questionnaire is being filed in accordance with chapter 176 OFFICE USE ONLY of the Local Government Code by a person doing business with the governmental entity. Date Received By law this questionnaire must be filed with the records administrator of the local government not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1 Name of person doing business with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3 Describe each affiliation or business relationship with an employee or contractor of the local governmental entity who makes recommendations to a local government officer of the local governmental entity with respect to expenditure of money. 4 Describe each affiliation or business relationship with a person who is a local government officer and who appoints or employs a local government officer of the local governmental entity that is the subject of this questionnaire. Classroom and Office Furniture Catalog Bid 17Bid No. 2017.07.31.01 CONFLICT OF INTEREST QUESTIONNAIRE Form CIQFor vendor or other person doing business with local governmental enPtiatgy e 2 5 Name of local government officer with whom filer has affiliation or business relationship. (Complete this section only if the answer to A, B, or C is YES.) This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has affiliation or other relationship. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? Yes No B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity? Yes No C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? Yes No D. Describe each affiliation or business relationship. 6 ___________________________________________________ ___________ Signature of person doing business with the governmental entity Date Classroom and Office Furniture Catalog Bid 18Bid No. 2017.07.31.01 REFERENCE FORM List at least three (3) companies or governmental entities (preferably public school districts) where the same or similar services as contained in this specification package were recently provided. Company Name: Contact Person: Title: Address: City: State/Zip Code: E-mail Telephone Number: Fax Number: Company Name: Contact Person: Title: Address: City: State/Zip Code: E-mail Telephone Number: Fax Number: Company Name: Contact Person: Title: Address: City: State/Zip Code: E-mail Telephone Number: Fax Number: Company Name: Contact Person: Title: Address: City: State/Zip Code: E-mail Telephone Number: Fax Number: Company Name: Contact Person: Title: Address: City: State/Zip Code: E-mail Telephone Number: Fax Number: Classroom and Office Furniture Catalog Bid 19Bid No. 2017.07.31.01 Educational Purchasing Cooperative Of North Texas Several governmental entities around the Lancaster Independent School District have indicated an interest in being included in this contract. Should these governmental entities elect to participate in this contract, would you, (the vendor) agree that all terms, conditions, specifications, and pricing would apply? Please note that no charges are assessed to vendors for participation in this interlocal agreement. All costs are absorbed by the member districts. Yes No If you (the Vendor) checked yes, the following will apply. Governmental entities utilizing Internal Governmental contracts with the Lancaster Independent School District will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entity other than Lancaster Independent School District will be billed directly to that governmental entity and paid by that governmental entity. Lancaster Independent School District will not be responsible for another governmental entity’s debts. Each governmental entity will order its own material/service as needed. For information regarding the Educational Purchasing Cooperative of North Texas, please visit their website at the following address: http://lisd.net/purchasing/EPCNThomepage1.htm Prices offered in response to this RFP will be honored for members of the EPCNT from the date of award of this contract until: Date: ________________________________ Vendor Name Signature Title Date Signed Classroom and Office Furniture Catalog Bid 20Bid No. 2017.07.31.01