Endpoint Hardware - System Wide

20 May 2022 Endpoint Hardware - System Wide The purpose of this RFP is to solicit proposals from, & seek to collaborate with, qualified Bidders or qualified resellers for Computer Equipment and Related Hardware, Software, Services & Support. 20 May 2022 Open 4/13/2022 8:45 AM MDT Type Request for Proposal Close 5/27/2022 10:00 AM MDT Number PSC-S-1606 Currency US Dollar Payment Terms 0% 0, Net 30 20 May 2022 Contacts Crystal DiCino Crystal.DiCino@cu.edu 20 May 2022 Commodity Codes Commodity Code Description 10 IT Software & Maintenance 20 May 202220 May 202220 May 202220 May 202220 May 202220 May 202220 May 202220 May 202220 May 2022 mailto:Crystal.DiCino@cu.edu AMENDMENT #1 - Additional to Statement of Work, Section S. Support Service (k). located under the "Buyer Attachments" section All responses must be submitted via CU solicitation portal at

rel="no-follow" href="http://www.cu.edu/psc/solicitations" target="_blank">www.cu.edu/psc/solicitations by date and time noted above. All questions or proposals must be submitted using the solicitation portal. Questions or proposals that are emailed to the Purchasing Agent will not be accepted. TABLE OF CONTENTS SECTION I. Definitions SECTION II. General Purpose, About the University, Current University Contract, Overview and Goals. BUYER ATTACHMENTS. Statement of Work Proposal Submission Format/Requirements Evaluation and Award University of Colorado Sample Contract - with Compliance Language Bidders Legal Team Review and Certification Document - Requires Legal Signature PREREQUISITES. Bidders must Review and Accept QUESTIONS. Additional Information, RFP Requirements, and attachments Bidders Must provide, including, but not limited to Bid Response Bidders intending to submit a response to this Request for Proposal must read this document in its entirety when planning to submit a response. Late bids will NOT be considered. It is the responsibility of the Bidder to ensure their bid response is successfully SUBMITTED on time, NO exceptions will be granted by the University. SECTION I. DEFINITIONS DEFINITIONS: Definitions For the purposes of this RFP and the resulting contract, the following terms shall mean: “Contract” means the documentation comprising the terms of this Agreement to be entered into with the Successful Bidders, which includes but is not limited to this RFP, the Successful Bidders bid, the MSA, and any other terms and conditions as described in this RFP. “Bidder” means a Bidder/Supplier submitting Proposals in response to this RFP. “Endpoint Device” means personal computers, laptops, tablets, office printers, smartphones and peripherals such as scanners, monitors, and ancillary computing devices. “Proposal” means the Bidders proposal submitted in response to the RFP. “RFP” means this Request for Proposals and any attachments, exhibits, schedules or addenda hereto. I. GENERAL PURPOSE, ABOUT THE UNIVERSITY, CURRENT UNIVERSITY CONTRACT, OVERVIEW AND GOALS: A. Purpose The purpose of the Request for Proposal (RFP) is to solicit proposals from, and seek to collaborate with, qualified Bidders or qualified resellers with strong manufacturer relationships to establish a contract for Computer Equipment and Related Hardware, Software, Services and Support. The Successful Bidder(s) shall be the manufacturer or a fully authorized dealer/distributor for any of the manufacturers it proposes. Description https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=Colorado The Bidder must be able to provide service and timely deliveries to all University campuses. Direct involvement by the Successful Bidder(s) may be necessary to assist the University in understanding the different types of models available and in selecting the best solution to fit their needs. For fiscal years 2020 & 2021, the University’s total spend for IT hardware was about $18.2M a year. Additionally, the University spent approximately $16.1M a year on IT services during that same time period. The University does not guarantee the awarded bidder will be the sole supplier. It is expressly understood that any agreement resulting from this RFP does not grant the Bidder an exclusive privilege to furnish the University any or all of the products and services which are the subject of this RFP. The University expressly reserves the right to contract with others for the purchase of products and services that are comparable or identical to the products and services which are the subject of that agreement. The University intends to offer a single award upon completion of the RFP process. However, the University reserves the right to grant a dual award or multiple awards, at its sole discretion, if the University determines it is in its best interest. Bidders note that all standard endpoint device configurations must include a Trusted Platform Module (TPM) chip. Samples - Bidders may be required to furnish samples of the products offered after the RFP opening for further evaluation to each campus. Bidders will be responsible for all expense associated with the University's utilization of the sample, including but not limited to shipping charges and the cost of the samples. University may return samples at Bidders request and cost. University will test samples in a normal daily operational environment and does not guarantee that samples will be returned undamaged or at all. B. About the University The University of Colorado is comprised of four campuses: the Denver Campus, Anschutz Medical Campus, Colorado Springs Campus, and Boulder Campus. CU also has a Central Administration office “Systems,” and a separate Foundation. The University of Colorado is a public research university with multiple campuses serving Colorado, the nation, and the world through leadership in high-quality education and professional training, public service, advancing research and knowledge, and state-of-the-art health care. The University employs 37,000 faculty & staff, has an enrollment of 67,000 students, and operates with an annual budget of approximately $5B. The University is the third largest employer in the State, provides a $12B impact to the economy of Colorado, and has fostered 190 start-up companies in the past 25 years. Additionally, the University has produced five Nobel Prize winners in Physics and Chemistry, features the #1 ranked hospital in the State, and boasts 20 astronauts. The University is first in NASA research funding, performed the first liver transplant, and is ranked the #1 Alzheimer’s disease Center. C. Current University Agreement The University’s current contract expires February 17, 2023. The contract resulting from this RFP will be effective February 18, 2023. D. Overview Through the RFP, the University intends to award the Bidder(s) offering the best total proposal in terms of price, services, and benefit to the University. The Successful Bidder(s) will become one of the University’s “Strategic Partners”. E. Goals The Goals of this RFP are: • Establish a long-term, mutually beneficial agreement with a Strategic Partner. • Establish discounts for general product categories. • Minimize the University’s total cost of ownership through the delivery and support of Computer Hardware best suited to meet the needs of a diverse community of users. • Implement efficient and cost-effective business practices in support of excellent services through the enter order-delivery support lifecycle. • Simplify and streamline the warranty and repair process • Make the best use of value-added services. Required to View Event Prerequisites Required to Enter Bid 20 May 2022 1. Bidders must Read, Acknowledge and Accept the "General Terms and Conditions and Administrative Information" for RFP 1606. Bidders must Provide Variances and/or Exceptions with their Bid Response, if applicable. Upload your Bid Response to the STATEMENT OF WORK/TECHNICAL RESPONSE Question located under the "Questions" section of the Solicitation. 2. Review, Acknowledge, and Accept the Non-Exclusive Agreement 3. Bidders must Review, Acknowledge, Accept, and Respond the MANDATORY REQUIREMENTS. Interested suppliers unable to meet all mandatory requirements will not be allowed to participate in this solicitation. 4. Review the Insurance Requirements- Upload or respond directly to Insurance Question under the “Questions” Section. 5. Review, Acknowledge, and Accept 6. Review and Acknowledge 7. Review, Acknowledge, and Accept 8. Please review and accept 20 May 202220 May 202220 May 202220 May 202220 May 202220 May 202220 May 2022 Buyer Attachments 1. STATEMENT+OF+WORK+-+RFP+1606 Amendment.docx 2. PROPOSAL+SUBMISSION+FORMAT+REQUIREMENTS+RFP+1606.docx 3. EVALUATION+AND+AWARD+RFP+1606 Updated.docx 4. Bidders Legal Team Review and Certification Document 5. University of Colorado Sample RFP Agreement.docx 20 May 202220 May 202220 May 202220 May 202220 May 202220 May 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1062895-1256097189STATEMENT%2BOF%2BWORK%2B-%2BRFP%2B1606%20Amendment.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1716161106&Signature=tKjZ4kqMDrFO%2BWszMeHDOP5oxXE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1062895-1234889014PROPOSAL%2BSUBMISSION%2BFORMAT%2BREQUIREMENTS%2BRFP%2B1606.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1716161106&Signature=KXI0uceHynSbGVuxqQbDj4cBrNw%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1062895-1235128522EVALUATION%2BAND%2BAWARD%2BRFP%2B1606%20Updated.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1716161106&Signature=nSeuz3XmgsOhtvyHanRIQODeui4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1062895-985991986Bidders%2BLegal%2BTeam%2BReview%2Band%2BCertification%2BDocument.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1716161106&Signature=1gKspGpQRfM86cC3oaiPS0dhUFE%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1062895-1033931131University%20of%20Colorado%20Sample%20RFP%20Agreement.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1716161106&Signature=zdpLXZh9dyEwecfIDBVKiwIFyms%3D Questions Required Questions Group 1.1: STATEMENT OF WORK/TECHNICAL RESPONSE Instructions: 1.1.1 Bidders to upload their response MINUS FINANCIAL PROPOSAL here. By submitting your response, you have read, acknowledged and understood the requirements. **DO NOT INCLUDE YOUR FINANCIAL PROPOSAL IN THIS SECTION** Group 2.1: SUPPLIER QUALIFICATIONS AND PROJECT TEAM Instructions: 2.1.1 What percent of your revenue comes from Higher Education clients? 2.1.2 Provide an overview of company qualifications. Provide background of the company, including total number of years in business and experience of staff assigned to this project. 2.1.3 The Successful Bidder must provide a single point of contact as an account or service representative that is responsible for the management of any resulting contract, provide the name of this contact. Group 2.2: TECHNICAL RESPONSE QUESTIONS Instructions: 2.2.1 Company Overview - Current clients. Include projects in size and structure to Universityof Colorado. 2.2.2 How is your organization structured to provide the level of support being requested in this Solicitation (organizational structure, staffing, etc.)? 2.2.3 Conflict of Interest - Detail any conflict of interest to disclose in relation to the Universityof Colorado. Group 3.1: GENERAL QUESTIONS/REQUIREMENTS Instructions: 3.1.1 Confirm you have read the bid and the associated bid documents in its entirety, and understand the requirements of the bid. 3.1.2 BACKGROUND AND EXPERIENCE. Provide an overview of company qualifications. Provide background of the company, including total number of years in business and experience of staff assigned to this project. 3.1.3 List any exceptions to this solicitation document. Please note that significant exceptionsmay deem your proposal nonresponsive. Group 4.1: MANDATORY REQUIREMENTS Instructions: 4.1.1 MANDATORY REQUIREMENTS: By answering "Yes", Bidders indicate they have read and included a response to each of the Mandatory requirements listed in the solicitation. Interested Bidders unable to meet all mandatory requirements will not be allowed to participate in this solicitation Group 5.1: UNIVERSITY CONTRACT - COMPLIANCE LANGUAGE Instructions: 5.1.1 Contract "COMPLIANCE OBLIGATIONS"- List any variances to the Universities Sample Contract (no matter how slight)- Compliance Obligations section. If none, Bidder must indicate. Note that significant exceptions or exceptions University can't agree to may deem your proposal nonresponsive 5.1.2 Contract - List any variances to the Universities Sample Contract (no matter how slight) - Terms and Conditions. If none, Bidder must indicate. Note that significant exceptions or exceptions University can't agree to may deem your proposal nonresponsive 5.1.3 By Answering "Yes", Bidders acknowledge and agree to use the University's Contract attached to "Buyer Attachment" section as the contract vehicle. University will NOT use OR sign Successful Bidders Contract or paper even if a prior contract was executed between the parties. Group 6.1: FINANCIAL PROPOSAL Instructions: 6.1.1 FINANCIAL PROPOSAL REQUIREMENTS ATTACHED: Bidder shall submit a detailed itemized Cost proposal to include all aspects of providing the statement of work associated with this Request for Proposal. Upload your FINANCIAL PROPOSAL HERE. NOTE: All costs must be identified in your response as the University will not pay for any hidden costs. FINANCIAL PROPOSAL MUST BE SEPARATE FROM TECHNICAL PROPOSAL AS INDICATED IN THE RFP 20 May 202220 May 202220 May 202220 May 202220 May 2022 6.1.2 Bidders must list the amount of educational or other discount included in pricing. If none, Bidders must indicate if pricing is standard or how pricing was calculated. 6.1.3 Itemize any charges or costs NOT listed under the Items tab, and upload here. Group 7.1: BIDDERS LEGAL TEAM REVIEW AND CERTIFICATION DOCUMENT Instructions: 7.1.1 By Answering "Yes", Bidders indicate their LEGAL has completed the Bidders Legal Team Review and Certification Document. 7.1.2 IF you answered "Yes" to the above Question, Bidders state that their LEGAL has reviewed and signed the Bidders Legal Team Review and Certification Document, included with their bid response and also attached here? Group 8.1: INSURANCE REQUIREMENTS Instructions: 8.1.1 INSURANCE REQUIREMENTS Bidders must review and acknowledge the University's Insurance Requirements located under the "Prerequisites" section of this RFP and upload the appropriate documentation Group 9.1: SUBMISSION / FORMAT REQUIREMENTS Instructions: 9.1.1 By answering "Yes", Bidders indicate they have submitted their bid proposal/response based on the PROPOSAL SUBMISSION FORMAT/REQUIREMENTS attached? 9.1.2 By answering "Yes", Bidders acknowledges their Financial Proposal/Pricing Section is NOT included with their Technical response as described in the Solicitation. Group 10.1: VALUE-ADDED SERVICES Instructions: 10.1.1 Bidder should provide a brief summary of any other value-added services or programs which may contribute to the overall value of your proposal, including but not limited to: Training, Industry Partnerships, Support of CU's Charter and Goals, Support of sustainable development, initiatives in support of women, wellness, and our changing regional demographics Comment to provide significant financial and non-financial support for the University and its signature program. If providing Value Add, please choose "YES". Otherwise choose "NO" 10.1.2 VALUE ADDED - Upload response to Value Added Section Here. Group 11.1: INVOICE REQUIREMENTS Instructions: 11.1.1 SAMPLE INVOICE (ITEMIZED) - Provide a Sample Invoice. Invoices must be broken down by line item, hourly rates, resources, deliverables/milestone, when applicable and not lump sum costs. Group 12.1: SOLICITATION VARIANCES/EXCEPTIONS Instructions: 12.1.1 SOLICITATION EXCEPTIONS: List any exceptions to this solicitation document, no matter how slight. Note that significant exceptions or exceptions University can't agree to may deem your proposal nonresponsive 12.1.2 SOLICITATION EXCEPTIONS: It is agreed and understood that any variances or exceptions stated by the Supplier may be negotiated or may not be accepted by the University. Just because the supplier states a variance or exception does not mean the University has to accept or will accept. By answering "Yes", Bidders indicate they have read this and agree. Group 13.1: EVALUATION AND AWARD Instructions: 13.1.1 EVALUATION AND AWARD: Bidders must review. By answering "Yes", Bidders indicate they have reviewed the Evaluation and Award Document attached. Group 14.1: Instructions: 14.1.1 SUSTAINABILITY QUESTIONS: Bidder shall include answers to Sustainability Questions attached herein with their bid response. 20 May 202220 May 202220 May 202220 May 202220 May 2022 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 OVERALL TOTAL PROPOSAL COST 1 EA - Each Overall total cost for the full term of the contract. Itemized costs must be provided and meet the requirements of the Solicitation 20 May 202220 May 202220 May 202220 May 2022 Service Line Items Service Line Items There are no Items added to this event. 20 May 202220 May 202220 May 2022