9-1-1 Emergency Network Equipment Refresh (Front Room Only).

"Invitation for Bid (IFB)\nIssued by:\n\n9-1-1 EMERGENCY NETWORK\nA DIVISION OF THE SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION\n\nFor:\n\n9-1-1 Equipment Refresh (Front Room Only)\n\nIFB# SB 8 1112022\n\nBids to be Submitted to:\n\n9-1-1 Emergency Network\nSouth East Texas Regional Planning Commission (SETRPC)\n2210 Eastex Freeway\nBeaumont, Texas 77703\n\nIssue Date:\nNovember 1, 2022\nBid Due Date and Time:\n\nThursday December 15, 2022 10:00 AM\n\n(Late bids will not be accepted)\nBid Opening Date and Time:\n\nFriday December 16, 2022 10:00 AM\n" "Purpose of IFB:\n\nTo obtain a firm, fixed price for Public Safety Answering Point (PSAP) front room equipment and\n\n3 year 24X7 warranty repair/replacement services. In addition, bidders need to have the capatbility\nto make available a 24X7 Field Operations-Business Field Technician (dedicated to\n\nSETRPC 9-1-1).\n\nEquipment, Warranty Specifications:\n\nEach bid must conform and be responsive to the terms, conditions, and

specifications that follow.\nThe bid must meet or exceed stated requirements in order to be considered responsive. The 9-1-1\nEmergency Network reserves the right to reject all bids or to waive any irregularities in any bids or in\nthe bidding, and to be the sole judge of the merit and qualifications of products and services offered,\nand may accept whatever bid, or whatever portion of bid, is deemed to be in the best interest (and/\nor best value) of the 9-1-1 Emergency Network.\n\nPlease bid the following:\n\n1) PSAP Front Room Equipment:\n\n2\n\na\n\nBidder will provide manufacturer, quantity, part number, description, unit price and total price\nfor each equipment item germane to the PSAP sites provided herein. A price summary will\nbe provided for each site. Equipment will be compatible with each facility and current\nancillary equipment/services located at each site (e.g., recorders, firewalls, routers,\nuninterrupted power sources (UPS), cloud service, etc.). Equipment will meet all current Next\nGeneration 9-1-1 equipment operational requirements.\n\n3 Year 24X7 warranty repair/replacement services:\n\nIn addition to any manufacturer's warranty, bidder will provide total 3 year repair/replacement\nprice for each site. (e.g., ifa manufacturer provides a 1 year repair/replacement warranty\nwhich is included in the equipment bid price, bidder may include extended warranty pricing\nfor 2 years for a total of 3 years.) Regardless of manufacturer or extended warranty, the\nwarranty provisions will be the same i.e., 3 year 24X7 repair/replacement. If a bidder\ncurrently has an in force extended warranty on existing PSAP equipment, any/all portions of\nthe unexpired warranty may be transferred to the anticipated equipment purchase with\nresulting price mitigation.\n\nGeneral Proposal Specifications\n\nThe offeror bid will provide evidence of professional knowledge/experience with PSAP\n\n9-1-1 operations equipment, systems, and requirements as well as experience working with\nVertiv Uninterrupted Power Sources.\n\nFor Technician and warranty purposes, bidder is required to state in their bid that a\nguaranteed minimum 1 hour, by phone and 2 hours, on site response time, 24 hours per day,\n7 days a week will be provided. This guaranteed response time includes periods of\nmandatory evacuation such as hurricanes or other natural or man-made disasters.\n\nPage 2 of 24\n" "Bid will state the amount included in the rate(s) for travel coverage (if any).\n\nBids will include justifications and/or explanations of deviations from stated criteria.\n\nBids will include the full legal name of the entity submitting the bid, the name, address, and\nphone number of the person to be contacted concerning the bid and be valid for a minimum\nof 180 days.\n\nBids will include a complete description of any additional competitive enhancement\u2019s offerors\nwish to be considered in the evaluation.\n\nBidders will include proof of good standing with the Texas State Comptroller\u2019s office and the\nFederal System for Award Management.\n\nAll bidders must complete Attachment 1 (Contractor Proposal cover sheet), Attachment 2\n(Bidder/Offeror Certification), Attachment 3 (Bidder/Offeror Affirmations), and Attachment 4\n(Contractor Certification - Federal Uniform Guidance Contract Provisions).\n\nThe 9-1-1 Emergency Network is a Sales Tax-Exempt Organization. A Texas Sales & Use\nTax Exemption Certificate will be provided with the order.\n\nBids must state that the parties agree to indemnify and hold harmless the 9-1-1\n\nDivision, the South East Texas Regional Planning Commission, its officers, agents, and\nemployees for any damages concerning the undertaking and execution of any subsequent\ncontract.\n\nThe Field Operations-Business Field Technician will periodically be asked to provide\nprofessional advice/consultation relative to PSAP network equipment and software.\n\nIn addition, bidders must have the capability to make available a 24X7 Field Operations-\nBusiness Field Technician dedicated to SETRPC 9-1-1. The Field Operations-Business Field\nTechnician will be utilized by the 9-1-1 Emergency Network for complex hardware and\nsoftware installation/integration/problem-solving and general support services. Additionally,\nthe Field Operations-Business Field Technician will be required to work with/on applicable\nancillary PSAP equipment/software not specified in this IFB to the extent deemed necessary\nby the 9-1-1 Director (or his designee). The Field Operations-Business Field Technician will\nprovide services primarily at (or in support of) the 14 (fourteen) sites listed below and may be\ncalled upon during nonstandard work hours and during manmade/natural disasters.\nEquipment/Service sites as follows (other sites may be included during period of\nperformance as deemed necessary by the 9-1-1 Director or his designee).\n\nSite Address Positions\nJefferson County Sheriff's Office 1001 Pearl, Beaumont, TX 77701 3\nPort Arthur Police Dept 645 4th St. Port Arthur, TX 77640-6455 6\nBeaumont PD 9-1-1 Center 700 Orleans, 2nd Floor, Beaumont, TX 77701 7\nBeaumont Fire Dept 400 Walnut, Beaumont, TX 77701 5\n9-1-1 Training Center 210 Eastex Frwy, Beaumont, TX 77703 7\nNederland Police Dept 1400 Boston Ave, Nederland, TX 77627 4\nHardin County Sheriffs Office 300 Monroe, Kountze, TX 77625-5994 3\nSilsbee Police Dept 1104 N. 5# St., Silsbee, TX 77656-3847 2\nOrange County Sheriff's Office 115 Border, Orange, TX 77630 3\nOrange Police Dept 201 N. 8th Street, Orange, TX 77630 4\nBridge City Police Dept 2290 Texas Ave, Bridge City, TX 77611 2\nVidor Police Dept 695 E. Railroad, Vidor, TX 77662 2\nPinehurst Police Dept 493 MLK Jr. Dr, Orange, TX 77630 2\nJasper County Sheriff\u2019s Office 923 Lela Street, Jasper, TX 75951 2\n\nPage 3 of24\n" "If you have any questions, please contact:\n\nAshley Hernandez\n(409) 899-8444 ext. 6513\nE-Mail: ahernandez@setrpc.org\n\nEach proposal must be received by mail or drop-off no later than 10:00 AM,\nThursday December 15, 2022 at the address below:\n\nSouth East Texas Regional Planning Commission\n9-1-1 PSAP Front Room IFB Competition\n2210 Eastex Freeway\nBeaumont, Texas 77703\n\nBids received after the indicated date and time (Thursday December 15, 2022 10:00 AM) will not be\naccepted or considered for award. Bids will not be accepted via e-mail. Timely delivery of bids to\nSETRPC is the sole responsibility of the offeror.\n\nProposals will be opened at 10:00 AM, Friday December 16, 2022, atthe SETRPC office at 2210\nEastex Freeway, Beaumont, Texas.\n\nPage 4 of 24\n" "GENERAL CONDITIONS\n\nThe purpose of this IFB is to ensure uniform information in the solicitation of bids and\nprocurement of services. This IFB is not to be construed as a purchase agreement or\ncontract or as a commitment of any kind; nor does it commit the 9-1-1 Emergency Network to\npay for costs incurred prior to the execution of a formal contract or purchase order unless\nsuch costs are specifically authorized in writing by the 9-1-1 Emergency Network.\n\nThe 9-1-1 Emergency Network reserves the right to accept or reject any or all proposals\nreceived, and or cancel or reissue this IFB in part or its entirety.\n\nThe 9-1-1 Emergency Network reserves the right to negotiate the final terms of all contracts\nor agreements with offeror(s) selected.\n\nMisrepresentation of the offeror's ability to perform as stated in the proposal may result in\ncancellation of any contract or agreement awarded.\n\nOfferors shall not under penalty of law, offer or provide any gratuities, favors, or anything of\nmonetary value to any officer, member, employee, or agent of the 9-1-1 Emergency Network\nfor the purpose of having an influence toward their own bid or any other bid submitted\nhereunder.\n\nNo employee, officer, member, or agent ofthe 9-1-1 Emergency Network shall participate in\nthe selection, award, or administration of a contract if a conflict of interest, or potential\nconflict, would be involved.\n\nBidders shall not engage in any activity, which will restrict or eliminate competition. Violation\nof this provision may cause an offeror's bid to be rejected. This does not preclude joint\nventures or subcontractors.\n\nAny offeror may withdraw their proposal either in person or by written request by a duly\nauthorized representative at any time prior to the scheduled closing time for receipt of bids.\n\nPage 5 of 24\n"