H312--Annual Fire Door and Smoke Door Inspection

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 541380, (Building Inspection Services and small business size standard is $22.0 million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Annual Fire Door and Smoke

Inspection at the Bedford VAMC per the Statement of Work below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to (perform the services/provide these supplies) are invited to submit a response to this Sources Sought Notice by 12:00PM EST, 28 March 2024. All responses under this Sources Sought Notice must be emailed to Timothy.Felix@Va.Gov with Sources Sought #36C24124Q0358 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: Address: Phone Number: Point of Contact: E-mail Address: Unique Entity Identifier (UEI) #: CAGE Code: SAM Registered: (Y / N) Other available contract vehicles applicable to this source sought (GSA/FSS/NASA SEWP/ETC): SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Attachment 2 STATEMENT OF WORK Title: Smoke Door and Fire Door Inspection Place of Performance: VAMC Bedford 200 Springs Rd Bedford MA 01730 Period of Performance: April 15, 2024, to April 14, 2029, Base Plus 4 FFP Contract SUMMARY Smoke doors and fire doors in patient care areas at the are to be inspected annually for compliance or non-compliance to the most current NFPA 80 standards. After inspection, these doors may be repaired using the findings of the inspection report. REQUIREMENT: 1. This contract is for FY24 as the base year with 4 option years. Contractor to provide all labor and material costs, including travel and equipment, for the contract period specified, to perform inspections for all smoke doors and fire doors at the facility. This currently includes approximately 200 doors. With ongoing construction at the facility, it should be expected that the number of doors to be inspected and repaired could vary by +-10 doors. Also, with ongoing construction, the number of buildings needing inspection could vary. 2. The contractor will provide the facility with an electronic report of the inspection by door, to include: Pass or Fail rating, their inspection findings, and corrective actions, if needed, to fulfill compliance. The contractor shall provide this report within two weeks of the completed inspection. 3. Contractor is also to provide an itemized price quote to complete repairs needed to ensure all inspected doors are fully compliant to the NFPA 80 standards. The quote for repairs is to be provided within two weeks of providing the inspection report. After review and agreement of the quote by the CO and COR, the contractor is to provide all materials, labor, travel costs, and equipment needed to complete the repairs of all fire doors and smoke doors, so they are compliant to NFPA 80 standards. Repairs by contractor to be completed within 90 calendar days of agreement of the quoted price. If full door and/or frame replacement is required to meet NFPA standards, the contractor shall provide a separate quote, by door, to the CO and COR. Repairs by contractor to be completed within 90 calendar days of agreement of the quoted price. RESPONSIBILITIES: The COR will provide a list of doors to be inspected prior to the contractor s arrival. The COR will provide prints with locations of doors to be inspected. Working hours are0700-1530 unless arranged differently with the COR. The COR will be the POC for the contractor to schedule all work.