RFP# PR1201-2022 Parks and Recreation Software

expired opportunity(Expired)
From: Conroe(City)
started - 21 Oct, 2022 (3 months ago)

Start Date

21 Oct, 2022 (3 months ago)
due - 21 Oct, 2022 (3 months ago)

Due Date

01 Dec, 2022 (2 months ago)
Bid Notification

Opportunity Type

Bid Notification
RFP# PR1201-2022

Opportunity Identifier

RFP# PR1201-2022
City of Conroe

Customer / Agency

City of Conroe
Sebring, FL 33870

Location

Sebring, FL 33870
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Title: RFP# PR1201-2022 Parks and Recreation Software Deadline: 12/1/2022 2:00 PM (UTC-06:00) Central Time (US & Canada) Status: Open Solicitation Number: RFP# PR1201-2022 Description: Parks and Recreation Software Problem Occurred × Please retry Ok Confirmation × Are you sure you want to remove line item? Yes No Missing Information × Ok Confirmation × Are you sure you want to remove attachment? Yes No Documents: Documents as of 11/4/2022 RFP# PR1201-2022 Parks and Recreation Software.pdf All Questions Question 1 Posted: 11/7/2022 Question: Does the City have an anticipated start date? Go-live/implementation date? Response: This question is included in the Q&A on Attachment C Question 2 Posted: 11/7/2022 Question: How many TOTAL registrations did you receive for programs in 2021? * (This number should reflect the TOTAL number of registrations for ALL programs/classes considered in previous question. Please do not consider unique users here - if Sally registers for 7 programs she counts 7 times.) Response: This question is included in the Q&A on Attachment C Question 3 Posted: 11/7/2022 Question: How many Reservations did you have at your rentable facilities in 2021? Response: This question is included in the Q&A on Attachment C Question 4 Posted: 11/7/2022 Question: What is the approximate number of overall members you expect to enroll in your Memberships in 2022 & 2023? Response: This question is included in the Q&A on Attachment C Question 5 Posted: 11/7/2022 Question: How many Teams and players register for your leagues? Response: This question is included in the Q&A on Attachment C Question 6 Posted: 11/7/2022 Question: What was your total revenue in 2021 through your current rec software? Response: This question is included in the Q&A on Attachment C Question 7 Posted: 11/9/2022 Question: Will questions submitted on 11/07 and after be addressed in an amended Attachment C? When will the amended document be released? Response: If any questions are asked that change the scope of the RFP then an addendum will be uploaded to vendor registry on November 28 by 2:00 pm. So far all questions are already addressed in the RFP. Question 8 Posted: 11/11/2022 Question: On page 4 of the RFP, beneath the Ethical Standard heading, is a bullet list of forms. They are described as example forms. Do any or all of these forms need to be completed as part of the response to the RFP? Response: Yes all of the forms are listed in exhibit A Question 9 Posted: 11/11/2022 Question: Response: We have already responded to this question. Please see the public solicitation. Question 10 Posted: 11/11/2022 Question: Response: We have already responded to this question. Please see the public solicitation. Question 11 Posted: 11/15/2022 Question: For the Scope of Work portion and Key Capabilities, how would you like us to respond to each section? A simple Yes/No or detailed responses? Response: They need a detailed response as to how your product compares to their requirements and capabilities. Question 12 Posted: 11/15/2022 Question: Concerning the answer to question #8, it references "Exhibit A". Where is this located, the RFP does not have an Exhibit A? Response: A correction has been added to Item 8 Question 13 Posted: 11/15/2022 Question: Page 19 - Attachment B (Deliverable Documentation) - Do we need to include comments on each item or are these all items we need to include during the project? Response: Let staff know how you are going to address each item asked for in the RFP. Question 14 Posted: 11/23/2022 Question: Do you have an expected date to award this contract? Still this year or early 2023? Response: It will either be in December or January. Posted: 11/7/2022 Question: Does the City have an anticipated start date? Go-live/implementation date? Response: This question is included in the Q&A on Attachment C Posted: 11/7/2022 Question: How many TOTAL registrations did you receive for programs in 2021? * (This number should reflect the TOTAL number of registrations for ALL programs/classes considered in previous question. Please do not consider unique users here - if Sally registers for 7 programs she counts 7 times.) Response: This question is included in the Q&A on Attachment C Posted: 11/7/2022 Question: How many Reservations did you have at your rentable facilities in 2021? Response: This question is included in the Q&A on Attachment C Posted: 11/7/2022 Question: What is the approximate number of overall members you expect to enroll in your Memberships in 2022 & 2023? Response: This question is included in the Q&A on Attachment C Posted: 11/7/2022 Question: How many Teams and players register for your leagues? Response: This question is included in the Q&A on Attachment C Posted: 11/7/2022 Question: What was your total revenue in 2021 through your current rec software? Response: This question is included in the Q&A on Attachment C Posted: 11/9/2022 Question: Will questions submitted on 11/07 and after be addressed in an amended Attachment C? When will the amended document be released? Response: If any questions are asked that change the scope of the RFP then an addendum will be uploaded to vendor registry on November 28 by 2:00 pm. So far all questions are already addressed in the RFP. Posted: 11/11/2022 Question: On page 4 of the RFP, beneath the Ethical Standard heading, is a bullet list of forms. They are described as example forms. Do any or all of these forms need to be completed as part of the response to the RFP? Response: Yes all of the forms are listed in exhibit A Posted: 11/11/2022 Question: Response: We have already responded to this question. Please see the public solicitation. Posted: 11/11/2022 Question: Response: We have already responded to this question. Please see the public solicitation. Posted: 11/15/2022 Question: For the Scope of Work portion and Key Capabilities, how would you like us to respond to each section? A simple Yes/No or detailed responses? Response: They need a detailed response as to how your product compares to their requirements and capabilities. Posted: 11/15/2022 Question: Concerning the answer to question #8, it references "Exhibit A". Where is this located, the RFP does not have an Exhibit A? Response: A correction has been added to Item 8 Posted: 11/15/2022 Question: Page 19 - Attachment B (Deliverable Documentation) - Do we need to include comments on each item or are these all items we need to include during the project? Response: Let staff know how you are going to address each item asked for in the RFP. Posted: 11/23/2022 Question: Do you have an expected date to award this contract? Still this year or early 2023? Response: It will either be in December or January.

Dates

Start Date

21 Oct, 2022 (3 months ago)

Due Date

01 Dec, 2022 (2 months ago)

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Location

Country : United StatesState : Florida