Fire Code Plan Review Services

Project Title Fire Code Plan Review Services Invitation # 1636 Bid Posting Date 05/22/2023 8:56 AM (PDT) Project Stage Bidding Bid Due Date 06/14/2023 5:00 PM (PDT) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Response File General Attachment Non-Collusion Attachment (required) Type of Award Lump Sum Categories 91815 - Architectural Consulting 91819 - Buildings, Structures And Components Consulting 91831 - Construction Consulting 91842 - Engineering Consulting 92500 - Engineering Services, Professional 96847 - Inspection Services, Construction Type License Requirements Preferences Local - Local Business Department Fire Address 415 East B Street Ontario, California 91764 County San Bernardino Bid Valid 120 Calendar Days Liquidated Damages Estimated Bid Value Start/Delivery Date July 1, 2025 Project Duration 3 years with two (2) additional one-year options Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information

Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 06/05/2023 5:00 PM (PDT) Contact Information Contact Info Purchasing - 909-395-2012 purchasing@ontarioca.gov Bids to Owner's Agent Description Scope of Services The Ontario Fire Department is seeking Fire Code Plan Review Services - please see exhibit A for more details Other Details The bidder must attach a pdf file to the electronic bid submission containing all the completed and signed Bid Documents. Notes The bidder is solely responsible for “on time” submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder’s sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices It is the bidder’s responsibility to become familiar with the contract documents in their entirety. All forms in the bid booklet must be properly completed to be deemed responsive. The City reserves the right to award its total requirements to one bidder, or to apportion those requirements among several Bidders as the City may deem to be in its best interests. Award of contract will be made by City Council. Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online. Quantities listed are annual estimates only and not indicative of a guaranteed level of usage. Any items not listed on this bid shall be purchased at equivalent category discount. Although price is a factor in selection of supplier(s), award may not be made strictly on the basis of low bid. The City reserves the right to waive any immaterial irregularity in any bid if it is determined to be in the best interest of the City to do so. Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline. This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City’s best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award. The City has established a local preference to vendors located within the City limits of Ontario a 1 3/4% advantage in the City's determination of low bid, and a 3/4% advantage of vendors outside the City but within the County of San Bernardino. Local Programs & Policies Place eBid