Printing Services

PROPOSAL NO. 2024-25/27-06 DATE OF OPENING: MAY 14, 2024 TIME: 11:00 a.m. By order of: Board of Education Island Park Union Free School District Town of Hempstead, Nassau County, New York Cindy Pastore, District Clerk Island Park School District Bid #2024-25/27-06 – Printing Services - 2 - ISLAND PARK UNION FREE SCHOOL DISTRICT 99 Radcliffe Road Island Park, NY 11558 TITLE: PRINTING SERVICES (RFP) To All Providers: The Board of Education of the Island Park Union Free School District, Town of Hempstead, Island Park, New York, in accordance with Section 103 of Article 5-A of the General Municipal Law, hereby invites the submission of sealed bids from reputable and qualified contractors for the provision of services for the following contract in the School District: PRINTING SERVICES Bids will be received until Tuesday, MAY 14, 2024, at 11:00 a.m. at the Administrative Offices, 99 Radcliffe Road, New York, at which time and place all bids will be publicly opened. Specifications and bid

forms may be obtained at the District website https://www.ips.k12.ny.us/request_for_proposal. Bids must be presented on the standard proposal form in the manner designated therein and as required by the specifications. All bids must be enclosed in sealed envelopes which are clearly marked on the outside: “Bid #2024-25/27-06– PRINTING SERVICES”, Tuesday, MAY 14, 2024, at 11:00 a.m.”. Bids shall remain firm for a period of forty-five (45) days following the date of the bid opening. The Board of Education reserves the right to waive any informalities in or to reject any or all bids, or to accept that bid which, in the Board of Education’s judgment, is in the best interest of the School District. The Board of Education reserves the right to consider experience, service and reputation in the above- referenced fields. In addition, the Board of Education reserves the right to consider the financial responsibility and specific qualifications, as set out herein, of the prospective bidder in its evaluation of the bids and award of the contracts. Island Park School District Bid #2024-25/27-06 – Printing Services - 3 - NOTICE TO BIDDERS 1. Read all documents contained in the bid package. 2. Upon receipt, fill out the attached Receipt Confirmation Form and fax it to Island Park UFSD. All subsequent information regarding this bid will be directed only to those who return the form with an indication that they intend to submit a proposal. 3. All materials submitted to the District pursuant to this bid shall become the property of the District and will not be returned to the bidder. The bidder is responsible for making its own copies of any or all parts of this document for its files. 4. Bid proposals must be presented in a sealed envelope addressed to: Mr. Sal Carambia, School Business Administrator Island Park Union Free School District 99 Radcliffe Road Island Park, New York 11558 Bid #2024-25/27-06– Printing Services Bids will be received by the School Business Administrator or a designated representative until 11:00 a.m., prevailing time on Tuesday, MAY 14, 2024. The bid opening will occur immediately thereafter at the same location. Bids will be publicly opened and read aloud. There will be no discussion of the proposals at the time of the bid opening. 5. Any bidder submitting proposals by mail or private delivery service must assume the risk of any delay in the mail or handling of bids by employees of the U.S. Postal Service, private delivery service or the District. All proposals received after the designated date and time will be refused and returned unopened. 6. All information included in any bid proposal becomes public information including any, and all information that is proprietary in nature unless clearly denominated as such. The District shall be held harmless from any claims arising from the release of proprietary information. 7. A bidder shall not make any stipulations on the Bid Form or qualify its bid in any way. No bid will be considered which purports to be qualified, limited, amended or omitted any requirement of the Bidding Documents. No alteration, erasure or addition is to be made to the typewritten matter. Any deviations from the conditions and specifications will constitute sufficient grounds for rejection of bid. 8. Sales to school districts are not affected by any fair-trade agreements. (General Business Law) 9. All bidders shall insert their bid price in the appropriate place on the bid proposal sheet next to any items they wish to bid on. The price inserted must be net and must include all delivery and freight charges. No fuel surcharges will be paid. All prices must include shipping and handling. No additional charges will be paid. 10. Prices shall remain firm for a period of one year after date of award, with an option for renewal, under the same terms and conditions, with concurrence of the School District and the contractor for two additional one- year periods. Island Park School District Bid #2024-25/27-06 – Printing Services - 4 - 11. All personnel must carry their person Picture Identification (i.e. Employee Identification badge, valid Driver’s License, etc.) while on Island Park UFSD property and promptly show Identification when requested by any Island Park UFSD employee. 12. In accordance with New York State General Municipal Laws, the Island Park UFSD will not be liable for any purchases or contracts for goods or services for which funding is not available. As a result, the vendor agrees to hold the District harmless for any contracts let for which funding either does not currently exist or for which funding has been removed prior to the issuance of a purchase order by the District. Issuance of a purchase order by the District indicates that the District currently has and has set aside adequate funds to procure the goods and services indicated in the purchase order or contract. 13. The Contractor, by entering into a contract with Island Park UFSD to perform or provide services or materials, pledges that it has no direct or indirect pecuniary or proprietary interest, and that it shall not acquire any such interest which conflicts in any manner or degree with the services or materials required to be performed and/or provided under the contract and that it shall not employ any person or agent having such interests. In the event that the Contractor or its agents, employees or representatives hereafter acquires such a conflict of interest, it shall immediately disclose such interest to Island Park UFSD and take immediate action to eliminate the conflict. 14. The successful bidder shall hold harmless, defend and indemnify the District from all claims for damages which may arise from operations under the Contract(s), including but not limited to claims brought against the District by third parties, employees of the District, or employees of the successful bidder. 15. The successful bidder shall release and discharge Island Park UFSD from any, and all liability for loss of merchandise, goods, equipment or other property of the Contractor or his agents if lost, damaged, or destroyed by fire, theft, rain, water, storm, vandalism or any other cause. 16. The successful vendor shall submit monthly itemized invoices including the Purchase Order number, listing the line items with the individual prices and extensions. All invoices shall be sent to the Business Office, Island Park UFSD, 99 Radcliffe Road, Island Park, New York 11558, Attention: Accounts Payable. Payment shall be made within thirty (30) days of receipt of invoice. 17.