BODY ARMOUR

 Reference NumberMB-MBPB-04Y-00003 Solicitation Number04Y0025221 Organization NameManitoba Finance
Procurement Services Branch
 Source IDPV.MN.MB.498.C6 Associated ComponentsYes  Published2017-09-28 Revised Closing2017-10-12 12:00 PM   CategoryTextiles and Apparel
 GSINSN8415YA: VEST AND CUFFS, TRAFFIC
 Region of Delivery Region of Opportunity Agreement Type Tender TypeInvitation to Tender (ITT) Estimated Value Solicitation Method  
BODY ARMOUR ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 28/09/2017
ISSUED BY: Doreen Druet
TELEPHONE: 204 945-6373
THE FOLLOWING IS A REQUEST FOR A THREE (3) YEAR, PLUS ONE (1)YEAR
OPTIONAL EXTENSION, BY MUTUAL AGREEMENT FOR THE SUPPLY OF BODY ARMOUR
VEST FOR MANITOBA JUSTICE COMMUNITY SAFETY DIVISION CORRECTIONS,
INDEPENDENT INVESTIGATION UNIT, PROTECTIVE SERVICES AND SHERIFF
SERVICES.
NOTE:
Departmental Contact: DOREEN DRUET, SCMP.
- phone (204) 945-6373

OR
Jim Couvier (phone) 204-945-2393
Please contact the individual noted above if additional information or
clarification is required on the following items.
This procurement is subject to Chapter 5 of the CFTA.
To be delivered to various Manitoba locations as & when required from
November 1, 2017 to October 31, 2020 (3 year term).
The delivery date (if shown) is actually the end of the contract.
FOB/FREIGHT:
All prices quoted to be F.O.B. DESTINATION FREIGHT PREPAID AND DELIVERED
TO LISTED LOCATIONS WITH IN MANTIOBA
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
If you have faxed your quote to PSB and wish to confirm that
all pages have been received please call our general inquiry line (204)
945-6361
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/10/2020
100.00 Each GSIN: N8415MATERIAL: 37761
BODY ARMOUR, CORRECTIONS, SOFT, VEST, CERTIFIED BY NIJ TO MEET THE
REQUIREMENTS OF LEVEL 11A BALLISTIC PROTECTION AND SPIKE CLASS LEVEL 3
STAB PROTECTION, COMPLETE WITH EXTERNAL CARRIER, WRAP AROUND OVERLAPPING
PROTECTIVE PANELS, DARK BLUE IN COLOR
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-1
PLEASE NOTE:
MANITOBA SPECIFICATION 82-040-1 MUST BE RETURNED WITH BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 20 31/10/2020
30.00 Each GSIN: N8470MATERIAL: 50936
BODY ARMOUR, CORRECTIONS EMERGENCY RESPONSE UNIT (CERU) SOFT, VEST,
CERTIFIED BY NIJ TO MEET THE REQUIREMENTS OF LEVEL IIIA BALLISTIC
PROTECTION AND SPIKE CLASS LEVEL 3 STAB PROTECTION, COMPLETE WITH
EXTERNAL CARRIER, WRAP AROUND OVERLAPPING PROTECTIVE PANELS, BLACK IN
COLOUR
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-8
PLEASE NOTE:
MANITOBA SPECIFICATION 82-040-8 MUST BE RETURNED WITH BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 30 31/10/2020
18.00 Each GSIN: N8400MATERIAL: 99081010
CLOTHING ACCESSORIES AS DESCRIBED BELOW:
BALLISTIC THROAT PROTECTOR
(TO GO WITH MATERIAL NUMBER 50936)
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 31 31/10/2020
18.00 Each GSIN: N8400MATERIAL: 99081010
CLOTHING ACCESSORIES AS DESCRIBED BELOW:
BALLISTIC UPPER ARM SLEEVES
(TO GO WITH MATERIAL NUMBER 50936)
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 40 31/10/2020
100.00 Each GSIN: N8400MATERIAL: 99081010
CLOTHING ACCESSORIES AS DESCRIBED BELOW:
ASSORTED TACTICAL POUCHES
(TO GO WITH MATERIAL NUMBER 50936)
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 50 31/10/2020
6.00 Each GSIN: N8470MATERIAL: 62421
BODY ARMOUR, VEST, SOFT, INDEPENDENT INVESTIGATION UNIT AND ABORIGINAL &
COMMUNITY LAW ENFORCEMENT UNIT, CERTIFIED BY NIJ TO MEET THE
REQUIREMENTS OF LEVEL IIA BALLISTIC PROTECTION (NIJ 0101.06 THREAT
LEVEL) AND SPIKE CLASS LEVEL 2 STAB PROTECTION (NIJ 0115.00 THREAT
LEVEL), COMPLETE WITH EXTERNAL CARRIER, WRAP AROUND OVERLAPPING
PROTECTIVE PANELS, DARK BLUE IN COLOR
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-14A
Body Armour will require silkscreened and reflective "IIU" Logo to be
put on ID panels/Back
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-14
PLEASE NOTE:
MANITOBA SPECIFICATION 82-040-14A AND 82-040-14 MUST BE RETURNED WITH
BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 60 31/10/2020
40.00 Each GSIN: N8470MATERIAL: 62084
BODY ARMOUR, VEST, SOFT, FEMALE, SHERIFF SERVICES, CERTIFIED BY NIJ TO
MEET THE REQUIREMENTS OF LEVEL II BALLISTIC PROTECTION (NIJ 0101.06
THREAT LEVEL), NIJ LEVEL 2 SPIKE CLASS STAB RESISTANCE (NIJ 0115.00
THREAT LEVEL), COMPLETE WITH EXTERNAL CARRIER, WRAP AROUND OVERLAPPING
PROTECTIVE PANELS, DARK BROWN IN COLOR
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-4
PLEASE NOTE:
MANITOBA SPECIFICATION 82-040-4 MUST BE RETURNED WITH BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 70 31/10/2020
80.00 Each GSIN: N8470MATERIAL: 54908
BODY ARMOUR, VEST, SOFT, MALE, SHERIFF SERVICES, CERTIFIED BY NIJ TO
MEET THE REQUIREMENTS OF LEVEL II BALLISTIC PROTECTION (NIJ 0101.06
THREAT LEVEL), NIJ LEVEL 2 SPIKE CLASS STAB RESISTANCE (NIJ 0115.00
THREAT LEVEL), COMPLETE WITH EXTERNAL CARRIER, WRAP AROUND OVERLAPPING
PROTECTIVE PANELS, DARK BROWN IN COLOR
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-4
PLEASE NOTE:
MANITOBA SPECIFICATION 82-040-4 MUST BE RETURNED WITH BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 71 31/10/2020
90.00 Each GSIN: N8470MATERIAL: 48793
BODY ARMOUR, SOFT, VEST, PROTECTIVE SERVICES, CERTIFIED BY NIJ TO MEET
THE REQUIREMENTS OF LEVEL IIA BALLISTIC PROTECTION AND SPIKE CLASS LEVEL
3 STAB PROTECTION, COMPLETE WITH EXTERNAL CARRIER, WRAP AROUND
OVERLAPPING PROTECTIVE PANELS
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-5A
PLEASE NOTE:
MANITOBA SPECIFICATION 82-040-5A MUST BE RETURNED WITH BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 80 31/10/2020
10.00 Each GSIN: N8470MATERIAL: 59281
BODY ARMOUR, VEST, SOFT, PROTECTIVE SERVICES, CERTIFIED BY NIJ TO MEET
THE REQUIREMENTS OF LEVEL IIA BALLISTIC PROTECTION (NIJ 0101.06 THREAT
LEVEL) AND SPIKE CLASS LEVEL 3 STAB PROTECTION (NIJ 0115.00 THREAT
LEVEL), COMPLETE WITH INTERNAL CARRIER, WRAP AROUND OVERLAPPING
PROTECTIVE PANELS
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-5
PLEASE NOTE:
MANITOBA SPECIFICATION 82-040-5 MUST BE RETURNED WITH BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 90 31/10/2020
60.00 Each GSIN: N8470MATERIAL: 62226
BODY ARMOUR, EXTERNAL CARRIER, WRAP AROUND OVERLAPPING PROTECTIVE
PANELS, FOR PROTECTIVE SERVICES BRANCH, COLOUR BLACK
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-5A
PLEASE NOTE
MANITOBA SPECIFICATION 82-040-5A MUST BE RETURNED WITH BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
ITEM 100 31/10/2020
10.00 Each GSIN: N8470MATERIAL: 62227
BODY ARMOUR, INTERNAL CARRIER, WRAP AROUND OVERLAPPING PROTECTIVE
PANELS, FOR PROTECTIVE SERVICES BRANCH, COLOUR SILVER/TAN
MUST MEET THE REQUIREMENTS OF ATTACHED
MANITOBA SPECIFICATION 82-040-5
PLEASE NOTE:
MANITOBA SPECIFICATION 82-040-5 MUST BE RETURNED WITH BID DOCUMENT
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
========================================================
THE FOLLOWING IS A REQUEST FOR A THREE (3) YEAR, PLUS ONE (1)YEAR
OPTIONAL EXTENSION, BY MUTUAL AGREEMENT FOR THE SUPPLY OF BODY ARMOUR
VEST FOR MANITOBA JUSTICE COMMUNITY SAFETY DIVISION CORRECTIONS,
INDEPENDENT INVESTIGATION UNIT, PROTECTIVE SERVICES AND SHERIFF
SERVICES.
NOTE:
Vendor will be required to provide sizing kits and/or storefront(s) for
measuring staff to fit body armour as needed in rural Manitoba areas,
Winnipeg area and Brandon area.
Body armour will require silkscreened and reflective "IIU", "Sheriff",
"CERU" or "Corrections" logos to be put on ID Panels/back as requested
and required.
Vendor may be required to submit sample(s) prior to award of contract.
DURATION OF CONTRACT
To be delivered as and when requested during the period from NOVEMBER 1,
2017 to OCTOBER 31, 2020.
SUBMISSION OF QUOTATION
Each Bidder is requested to submit one (1) original quotation (marked as
"Original") to the Procurement Services Branch no later than 12:00 p.m.
CST (local Winnipeg time) on
THURSDAY OCTOBER 12, 2017.
Quotations or partial quotations received after this time shall not be
considered. Quotations sent by electronic mail (e-mail) shall not be
considered.
Quotations may be submitted by courier, personal delivery, facsimile
transmission, or sent through Canada Post. Quotations submitted by
courier, personal delivery or Canada Post shall be enclosed in a sealed
envelope or package clearly addressed, marked to the attention of the
person indicated below, and labeled with the RFQ solicitation number and
the Bidder's name and address.
If the Quotation is submitted by facsimile transmission, it should have
a cover sheet clearly indicating the Quotation reference number and the
Bidder's name and address, and marked to the attention of the person
indicated.
All components of the RFQ must be fully completed and submitted by the
Bidder no later than the submission deadline to the address or facsimile
number indicated.
Submission Address and Facsimile Number:
ATTN: DOREEN DRUET, PROCUREMENT OFFICER
PROCUREMENT SERVICES BRANCH
MANITOBA FINANCE
2ND FLOOR - 270 OSBORNE STREET NORTH
(BETWEEN ST. MARY & YORK AVENUES)
WINNIPEG, MANITOBA, R3C 1V7
FACSIMILE (204) 945-1455
Manitoba is not responsible if it fails to receive a Quotation submitted
by facsimile transmission before the submission deadline due to a
mechanical or system problem, failure or non-availability (regardless of
whether the problem, failure or non-availability was caused by
Manitoba's or the Bidder's machines or systems), or due to any other
reason.
Quotations submitted by facsimile transmission will be deemed to have
been received on the date and at the time indicated by Manitoba's
equipment, as applicable.
Bidders are responsible for ensuring that Manitoba has received their
quotation and that the quotation has been received by Manitoba prior to
the submission deadline. Bidders may verify delivery of their facsimile
quote by contacting the PSB General Inquiry line at (204) 945-6361.
Bids received after the Submission Deadline will not be considered and
returned to the Bidder.
Please complete each section and attach additional information if space
is not sufficient. Any attachments shall reference the applicable
numbered section.
QUOTATION EVALUATION
Any product supplied must be new, unused, first quality.
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on product offered compared to
product description/specifications requested, delivery, price, quality
of the bidder's performance in past awards and any other terms &
conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba
Government(Manitoba).
Each product offered will be considered individually, HOWEVER, the
intent is to award this RFQ to one supplier in total (if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible.
(Economic evaluation to be at Manitoba's sole discretion)
QUANTITY
Quantities shown on any RFQ and Contract are approximate and represent
the estimated quantity of product required for a particular location for
a two year period. Quantities may be underestimated thereby increasing
the actual quantity of product required. The Vendor is to supply the
additional product subject to terms and conditions of the contract.
Quantities may be overestimated thereby decreasing the actual quantity
of product required. The outstanding quantities not requested by the
termination date on the contract will be considered cancelled with no
requirement for Manitoba to purchase the outstanding balance of product.
It should be noted that there is no guarantee of any business.
QUALITY / ACCEPTABILITY
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However,
Manitoba is under no obligation to seek clarification.
COST OF BID
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
ERRORS AND OMISSIONS
Bidders must advise Manitoba of any errors or omissions they find in the
RFQ document prior to closing so that the RFQ can be revised and
communicated to all Bidders.
FOB/FREIGHT
All prices quoted to be F.O.B. DESTINATION FREIGHT PREPAID AND DELIVERED
TO THE LISTED LOCATIONS WITH IN MANTIOBA
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
PRICING
Pricing is to remain Firm for the duration of the order unless otherwise
indicated by bidder below. Preference may be given to suppliers
offering Firm Pricing, if No, show duration of firm pricing.
Prices Firm Until:________________________________________.
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
SAMPLES
Sample(s) MAY be requested prior to award at no charge to Manitoba and
may be tested up to and including destruction.
DO NOT SEND SAMPLES WITH PROPOSAL, SAMPLES ARE TO BE SENT ONLY UPON
WRITTEN REQUEST FROM THE PROCUREMENT SERVICES BRANCH.
Sample(s) that are required prior to award will be returned at no cost
to Manitoba.
DELIVERY
THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT PERIOD.
INDICATE AN APPROXIMATE DELIVERY LEAD TIME<(>,<)>
____________ DAYS, OR ____________ WEEKS FROM RECEIPT OF ORDER.
Vendors aware of potential or pending supply difficulties must notify
the user department before insufficient supply issues arise.
Yes _____ No _____ Initial __________
THIRD PARTY DELIVERIES
If deliveries are done by a 3rd party courier company, the Vendor is
responsible to make arrangements with a company whose drivers are
"AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery
requirements criteria above to make such deliveries.
MINIMUM ORDER REQUIREMENT
Is there a minimum order/shipment value required for FOB Destination
pricing?
Yes _____ No _____ Initial __________
No freight charges allowed on back order quantities.
RETURNS
Any products found defective will be returned for full credit including
any transportation charges and/or service handling charges (if
applicable).
Yes _____ No _____ Initial __________
The Vendor shall promptly remove any rejected products and replace with
acceptable without further cost to Manitoba within five (5) working days
of request. Failure to replace rejected goods may result in release
order and/or contract cancellation in part or whole with no obligation
whatsoever to Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
WARRANTY
MANUFACTURER'S WARRANTY
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete explanation must
be provided.
TIME OF ESSENCE
Time shall be of the essence of the Agreement.
INSPECTION
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
CONFLICT OF INTEREST
The Bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.
The Bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.
No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.
If the Bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify t
the suspected violation by sending notice to the Director of Procurement
Services Branch, explaining the situation in full. The bidder's failure
to so notify the Director shall be a material breach of this agreement
and the Director, at his/her option, may terminate the purchase
order/contract.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above in accordance with the provisions of the original
contract.
USAGE REPORTS
The Vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
A) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
B) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
C) The vendor become bankrupt or insolvent or liquidates; or
D) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
E) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
F) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
G) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
H) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
I) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
J) There is a breach of any provision of the purchase order/contract;
K) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
L) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
M) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date.
All purchases by Manitoba under the purchase order/contract are subject
to and expressly conditional upon the Legislature of Manitoba duly
appropriating funds to the fiscal year in which they are required to be
paid. For the multi-year contracts the RFQ/contract term "fiscal year"
means the period commencing April 1st of one year and ending on March
31st of the next ensuing year.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business.
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING
The Bidder, suppliers/vendors, employees or consultants shall not make
any public statement making reference to, or relating to the existence
or performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
ASSIGNMENT
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.
INFRINGEMENTS
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
RISK OF LOSS
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.
INDEMNITY
The Vendor shall use due care in the performance of the obligations
under the Agreement to ensure that no person is injured, no property is
damaged or lost and no rights are infringed.
The Vendor shall be solely responsible for
(a),,any injury to persons (including death), damage or loss to property
or infringement of rights caused by, or related to, the performance of
the Services or any term of the Agreement, or the breach of any term or
condition of the Agreement by the Vendor, or the officers, employees,
subcontractors or agents of the Vendor; and
(b),,Any omission or wrongful or negligent act of the Vendor, or of the
officers, employees, subcontractors or agents of the Vendor;
And shall save harmless and indemnify Manitoba, its officers, employees
and agents from and against all claims, liabilities and demands with
respect to clauses (a) and (b).
LIABILITY
Manitoba shall not be liable for any injury to the Vendor, or to any
officers, employees or agents of the Vendor, or for any damage to or
loss of property of the Vendor, or of the officers, employees or agents
of the Vendor, caused by or in any way related to the provision or
delivery of the Services or the terms of the Agreement.
The above clause does not apply if the injury, damage or loss was caused
by the wrongful or negligent act of an officer or employee of Manitoba
while acting within the scope of his or her employment.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any Contract award<(>,<)>
to secure evidence to Manitoba's satisfaction that any bidder is the
manufacturer or an authorized distributor, dealer or retailer of the
goods offered and is authorized to sell these goods in Manitoba, Canada
and upon request will provide
Manitoba with written evidence thereof. Manitoba reserves the right to
secure evidence to Manitoba's satisfaction that
any bidder is able to provide the goods or services and to require the
successful bidder to furnish security, free of any expense to the
Manitoba Government, to guarantee faithful performance of the Contract.
VENDOR INFORMATION
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
Manitoba certifies that the Goods/Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.
PAYMENT TERMS
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ___________
Proposed Delivery Address:
MB Sheriff Services:
MANITOBA JUSTICE- SHERIFF SERVICES
408 YORK AVENUE
WINNIPEG,MB
R3C OP9
ATTENTION:
DON SUL 204-771-2582
MB Community Safety Division, Custody Head Office:
Attn: James Couvier
Manitoba Justice, Corporate Services
810-405 Broadway
Winnipeg MB, R3C 3L6
The issue for nine (9) facilities for the Department of Justice, Adult
and Youth Corrections:
Winnipeg Remand Centre
141 Kennedy Street
Winnipeg, MB R3C 4N5
Accounts Payable: Laura Reynolds
Telephone: (204) 945-3542
Fax: (204) 945-2217
Headingley Correctional Centre
6030 Portage Avenue
Headingley, MB R4H 1E8
Accounts Payable: April Stephenson
Telephone: (204) 831 4655
Fax: (204) 889-3033
Brandon Correctional Centre
375 Veterans Way
Brandon, MB. R7C 0B1
Accounts Payable: Barbara Clevett
Telephone: (204) 725-3532 ext 2226
Fax: (204) 727-3961
Milner Ridge Correctional Centre
Provincial Bldg., 20 First Street South
Beausejour, MB. R0E 0C0
Accounts Payable: Candice Dunlop
Telephone: (204) 268-7353
Fax: (204) 268-4833
Dauphin Correctional Centre
114 River Avenue West
Dauphin, MB R7N 0J7
Accounts Payable: Marla McQueen
Telephone: (204) 622-2340
Fax: (204) 622-2468
The Pas Correctional Centre
P.O. Box 659
The Pas, MB R9A 1K7
Accounts Payable: Jaymie Streamer
Telephone: (204) 627-8452
Fax: (204) 623-7774
Women's Correctional Centre
31 Routledge Ave.
Headingley, MB R4H 0A9
Accounts Payable: Lana Daly
Telephone: (204) 948-8817
Fax: (204) 948-8833
Agassiz Youth Centre
P.O. Box 1342
Portage La Prairie, MB. R1N 3A9
Accounts Payable: Joseph Medallon
Telephone: (204) 239-3022
Fax: (204) 239-3025
Manitoba Youth Centre
170 Doncaster Street
Winnipeg, MB. R3N 1X9
Accounts Payable: Ousmane Tall
Telephone: (204)-928-7155
Fax: (204) 945-3112
MB Justice Independent Investigation Unit:
Attn: Doug Baker
Manitoba Justice, Independent Investigation Unit
1802 - 155 Carlton Street
Winnipeg MB, R3C 3H8
MB Justice, Protective Services:
100-800 Portage Ave
Winnipeg, MB
R3G 0N4
Attn: Albert Harris
204-941-0725
TENDERS TO BE RETURNED TO:
Procurement Services Branch
Manitoba Finance
2nd Flr - 270 Osborne St. N.
Winnipeg, MB, Canada. R3C 1V7
(or)FAX quote to(204)945-1455
   

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ItemDescriptionLanguageNo. of PagesFormatNo. of FilesFile SizeAdditional Information