English Language Interpretation Training Services

20 March 2024 English Language Interpretation Training Services Utah State Board of Education RFP for English language interpretation training services. 20 March 2024 Open 3/20/2024 3:30 PM MDT Type Request for Proposal Close 4/17/2024 4:00 PM MDT Number USBE-AH24115-RFP Currency US Dollar Sealed Until 4/17/2024 4:00 PM MDT 20 March 2024 Contacts Adam Herd adam.herd@schools.utah.gov 20 March 2024 Commodity Codes Commodity Code Description 86130 Specialized educational services including fine arts and music and drama and military education and schools for people with disabilities and management education and training services and after school education trainings 43230 Information technology software including computer software 60100 Developmental and professional teaching aids and materials and accessories and supplies 81110 Information technology services including cloud services and data services and rental or leasing

services and online database subscription services and programming and hardware or software engineering and applications training services 82110 Writing and translations including technical writing and editorial and support services and news and publicity services and in-person language interpretation services and court reporting and transcribing services 90121 Interpreting services including guides and interpreters of spoken languages and sign language 20 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 2024 mailto:adam.herd@schools.utah.gov Issuing and Conducting Procurement Unit: Utah State Board of Education REQUEST FOR PROPOSALS ENGLISH LANGUAGE INTERPRETATION TRAINING SERVICES SOLICITATION #USBE-AH24115-RFP This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Utah State Board of Education (USBE), is designed to provide interested Offerors with sufficient basic information to submit proposals. This RFP is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. It is not intended to limit a proposal's content or exclude any relevant or essential data. Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability. Purpose of this Solicitation The purpose of this RFP is to enter into a contract for: English language interpretation training services. It is anticipated that this RFP will result in a single contract award to the responsive and responsible offeror with the highest score justified by the procurement code. Length of the Contract The contract resulting from this RFP will be for up to THREE years, with two 1-year renewal options. Project Budget The estimated budget for this contract is $334,000.00. Background In the 2022 Utah legislative session HB302, Educational Language Services, was passed unanimously into law. The policy supports students learning English, parents, and families by ensuring that interpretation services are available and mandating that each LEA must have a Language Access Policy. The goals of the USBE Language Access Project are aligned to HB302 (2022) requirements: to ensure that all students and their parents and families speaking languages other than English have access to every educational opportunity as their English-speaking peers. Utah has a commitment to refugee communities and consequently has over 100 languages represented in Utah schools. Training for interpreters to be certified by USBE is the goal of the project. All training should be provided in an online platform to make it accessible to Utah’s diverse communities in urban, suburban, and rural communities. Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number USBE is the issuing procurement unit and conducting procurement unit for this RFP . The reference number for this RFP is Solicitation #USBE-AH24115-RFP. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to USBE relating to this RFP. Additional Information Offerors are prohibited from communications regarding this RFP with the USBE staff, evaluation committee members, or other associated individuals EXCEPT the USBE procurement officer overseeing this RFP. Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors. Offerors may be required to submit product samples to assist the procurement official in evaluating whether a procurement item meets the specifications and other requirements set forth in this RFP. Product samples must be furnished free of charge unless otherwise stated in this RFP, and if not destroyed by testing, will upon written request within any deadline stated in this RFP, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in this RFP by the procurement unit. Description USBE reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, followed by an opportunity to make best and final offers pursuant to UCA § 63G-6a-707.5, but proposals may be accepted without discussions. Evaluation Administrative and Mandatory Minimum Requirement Compliance Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code. To be responsive and responsible Offerors must review and respond to the following sections of this RFP: Prerequisites, Buyer Attachments, Questions, and Items. • The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP. • The Buyer Attachments section includes the standard contractual terms and conditions of this RFP and other documents required for this RFP. • The Questions section allows USBE to ask Offerors questions regarding this RFP. Offerors must review each section carefully. To determine which proposal provides the best value to USBE, the evaluation committee shall evaluate each responsive and responsible proposal that has not been disqualified from consideration under the provisions of Part 7 of Utah Code 63G-6a, using the criteria described in this RFP. After the evaluation and final scoring of proposals is completed, USBE shall award the contract as soon as practicable (subject to the requirements of Utah Code Section 63G-6a-708) to the eligible responsive and responsible Offeror, subject to Utah Code Section 63G- 6a-709(2), provided the RFP is not canceled in accordance with Utah Code Section 63G-6a-709(2)(b). Required to View Event Prerequisites Required to Enter Bid 20 March 2024 1. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit. 2. All questions must be submitted through SciQuest during the Question and Answer period. 3. All notifications of an ambiguous, confusing, contradictory, or otherwise clearly erroneous solicitation provision must be submitted before the close of the RFP. 4. Offeror must guarantee its pricing for the period described in this RFP. 5. If it is determined to be in the best interest of USBE, interviews and presentations may be held at the option of USBE. 6. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section. 7. The proposed Scope of Work has been attached to this RFP in the Buyer Attachments section. 8. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Offerors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite. 9. To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section. 10. All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal. 11. Offerors' cost proposals will be evaluated independently. 12. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP. 13. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired. 14. Offeror acknowledges the requirements to submit a proposal through SciQuest. 15. Responses should be concise, straightforward and prepared simply and economically 16. Proposals must be submitted electronically, through SciQuest. 17. Any contract resulting from this solicitation may be modified to include new technology or technological upgrades associated with the procurement item. 20 March 202420 March 202420 March 202420 March 202420 March 202420 March 202420 March 2024 Buyer Attachments 1. USBE-AH24115-RFP Scope of Work.pdf 2. USBE-AH24115-RFP Mandatory Minimum Requirements.pdf 3. USBE-AH24115-RFP Technical Criteria.pdf 4. USBE-AH24115-RFP Evaluation Score Sheet.pdf 5. USBE-AH24115-RFP Cost Proposal Form.xlsx 6. Attachment A - USBE Standard TsCs for Goods and Services.docx 7. Attachment B - USBE IT Terms and Conditions.docx 8. GRAMA-business-confidentiality.pdf 9. 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(If the vendor is sole proprietor please do not provide your social security number.) 1.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative. 1.4 Please provide your ordering address and the remit to address. Please clearly identify each address. 1.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A". 1.6 Identify your firm's type of business. Group 2: Acceptance of Prerequisites Instructions: 2.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? 2.2 If you answered yes to the question above, upload a statement regarding your debarment or suspension. 2.3 Please provide a list of all claims of non-performance or breach by customers in excess of $5,000, including all pending litigation matters (including civil, criminal, or appellate) or criminal convictions in the past 5 years for the company and all principals. - Attach Additional Information in Vendor Attachments as necessary. 2.4 Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov. 2.5 Does the Offeror have a known conflict of interest with any individual at the Utah State Board of Education? If Yes, you must submit a Conflict of Interest form. 2.6 If you answered yes to the question above, upload a completed Conflict of Interest form here. 2.7 Does Offeror have an outstanding tax lien in the State of Utah? 2.8 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit a dual employment form signed by Offeror's manager at the State of Utah. 2.9 Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded. 2.10 The Utah State Board of Education is an educational procurement unit. In the event that an Offeror offers pricing discounts for educational entities that result in lower pricing than what is generally offered to other governmental entities, please submit a cost proposal including the educational discount. Offeror acknowledges that it has read and understands this question. 2.11 All deliverables and work completed under the contract resulting from this RFP that may be distributed to LEAs, schools, the public, or posted on the USBE website must be compliant with Sections 504 and 508 of the Rehabilitation Act, as amended for the Workforce Investment Act of 1998 and WCAG 2.0 AA. Do you understand and agree to comply with this requirement? 2.12 In accordance with Utah Code 63G-27-102, vendors contracting with USBE to provide any good or service, including supplies, information technology, or construction services, must certify they are not currently engaged in an “economic boycott” nor a “boycott of the State of Israel” as those terms are defined in that Code section. Vendors must also agree not to engage in either boycott for the duration of the contract (if awarded). For example, a vendor may not, without an ordinary business purpose, boycott the State of Israel or companies engaged in: activities related to traditional energy, mining, agriculture; or the manufacture, distribution, sale, or use of firearms; or does not meet environmental standards beyond applicable state and federal laws; or does not facilitate access to abortion or sex characteristic surgeries. If a vendor does engage in such a boycott, it must immediately notify USBE in writing. Offeror is providing this certification by selecting "Yes" to this question. 20 March 202420 March 202420 March 202420 March 202420 March 2024 2.13 If an Offeror submits a proposal that contains information claimed to be confidential or protected, the Offeror MUST submit two separate proposals: one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and one non-redacted version for evaluation purposes clearly marked as "Protected Business Confidential." Upload your confidentiality form and redacted proposal here. If none, upload confidentiality form indicating none. Group 3: Personally Identifiable Information Instructions: 3.1 If your solution requires Student Personally Identifiable Information, Educator Personally Identifiable Information, Parent Personally Identifiable Information, or other confidential information, you must complete and return the attached PII Questionnaire. Failure to complete this questionnaire may result in your response being determined non-responsive and excluded from further consideration. Does your solution require any confidential information? 3.2 If your solution requires the PII Questionnaire, please upload here. Group 4: Terms and Conditions Instructions: 4.1 Exceptions to the attached Terms and Conditions are STRONGLY discouraged. Although not scored, all Offerors MUST indicate if they have any proposed changes or additions to any of the attached Terms and Conditions. Offerors not requesting any changes or additions should upload a file clearly stating that the Offeror accepts the Terms and Conditions as-is. Offerors requesting a change or addition MUST upload a Microsoft Word version of the Terms and Conditions with the Offeror's proposed changes and additions incorporated via red-lined edits. Given the time sensitive nature of implementation, any negotiations to Terms and Conditions MUST be completed within 14 days of awarding a contract. Offerors are therefore encouraged to be selective and judicious in the quantity and scope of their requested changes. Do you understand and agree to comply with this requirement? 4.2 Upload your red-lined version of the Terms and Conditions (or, if no changes or additions are being requested, a document stating you accept the Terms and Conditions as-is) here. Group 5: Mandatory Minimum Requirements-- ATTACH ADDITIONAL SUPPORTING DOCUMENTS IN VENDOR ATTACHMENTS Instructions: 5.1 The Mandatory Minimum Requirements for the solution sought via this RFP are attached in the Buyer Attachments section. Offerors must demonstrate the ability to meet or exceed the mandatory minimum requirements by providing a point by point response, in the order listed, to each requirement. The mandatory minimum requirements must be met in order for a proposal to be considered responsive. All of the items described in the Mandatory Minimum Requirements are non-negotiable. However, if a manufacturer's specification is used or identified, then a proposal must include, in sufficient detail, that its proposal contains an equivalent brand. If it is determined that a proposal does not meet these requirements, at any time during the solicitation process, it will be deemed non-responsive and disqualified from further consideration. Upload your mandatory minimum requirements response here. Group 6: Technical Criteria-ATTACH ADDITIONAL SUPPORTING DOCUMENTS IN VENDOR ATTACHMENTS Instructions: 6.1 The Scope of Work and Technical Evaluation Criteria for the solution sought via this RFP are attached in the Buyer Attachments section. Note that some specifications are MANDATORY, and Offerors must demonstrate compliance with all mandatory requirements. If at any time during the evaluation process it is determined that any such requirements have not been met, your proposal will be rejected. Offerors should also address optional features if applicable to their proposed solutions. Technical responses should follow the structure of the Technical Evaluation Criteria document to make evaluation easier and must provide a complete, point-by-point response, in order, to the criteria identified therein. Upload your technical response here. Group 7: Cost Proposal Instructions: 20 March 202420 March 202420 March 202420 March 202420 March 2024 7.1 The Cost Proposal Form you must complete and submit is located in the Buyer Attachments section. In order to maintain consistency during the cost evaluation stage, deviation from this format may result in disqualification of your entire proposal. Questions regarding the Cost Proposal Form should be submitted to the Q&A board during the designated Q&A period. Upload your completed Cost Proposal Form here. If necessary, you may upload supplemental documents in the Vendor Attachments section as well. Any cost information submitted here will not be extrapolated by the system. The submitted cost will show as $0.00, it is your responsibility to ensure that the cost form you have submitted is complete and accurate. 7.2 Costs entered into your cost proposal form MUST be all-inclusive. If travel for meetings, trainings, or other engagements is required, you must arrange and pay for your own transportation, meals, and lodging. Travel time and travel expenses shall NOT be included in any invoice to USBE. Do you understand and agree to comply with this requirement? 20 March 202420 March 202420 March 202420 March 202420 March 2024 Product Line Items Product Line Items There are no Items added to this event. 20 March 202420 March 202420 March 202420 March 2024 Service Line Items Service Line Items There are no Items added to this event. 20 March 202420 March 202420 March 2024