GREENWICH PUBLIC SCHOOLS Purchasing Department 290 Greenwich Avenue Greenwich, Connecticut 06830 (203) 625-7411 EUGENE H. WATTS Senior Buyer August 5, 2022 Dear Sir/Madam: You are invited to submit a bid for furnishing Paper, Plastic & Cleaning Supplies for the Greenwich Public Schools for the 2022/2023 school year. The enclosed bid specification details the requirements we are looking for. Bid"ders are urged to read all documents carefully and fill out all information requested. Bid"s which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection for failure to comply strictly with these conditions. Bid"s must be submitted on the schedule form attached hereto. All unit prices and total prices must be filled in. Each bid must be submitted with one (1) original, three (3) copies, and one (1) unprotect flash. Bid"ders must provide a flash drive unprotected (no pdf) with your bid. If there is any question about pricing, the original hard bid will be the deciding factor. Bid"ders must indicate the name brand and item number. All bids must be submitted in a clear, concise and legible manner so as to permit proper evaluation of responsive bids. Faxed bids will not be accepted, however, hand delivered, mailed or overnight bids will be accepted Monday through Friday between the hours of 8:30 a. m - 4:00 p.m. The original bid and copies must be in a sealed envelope plainly marked: PAPER, PLASTIC & CLEANING SUPPLIES BID OPENING DATE: August 24, 2022 OPENING TIME: 10:00 a.m. BID NUMBER: 2387-22 Sealed Bid"s for supplying the above will be received by the Purchasing Department at the above address until 10:00 a.m. at which time they will be read remotely by telephone in real time. The details to join the meeting remotely are as follows: Dial-In by phone: 1 541-876-6144 PIN: 597 021 643# All Bid"ders and other interested people are invited to call in to hear Bid" 2387-22 being read at 10:00 a.m. Very truly yours, _____________________ Eugene H. Watts tel:%E2%80%AA+1%20541-876-6144%E2%80%AC SPECIFICATIONS AND BID FORM FOR PAPER, PLASTIC & CLEANING SUPPLIES BID #2387-22 GREENWICH PUBLIC SCHOOLS GREENWICH, CONNECTICUT BIDDER:___________________________________________ Board of Education Purchasing Dept/Food Service Havemeyer Building 290 Greenwich Avenue Greenwich, Connecticut 06830 2022/2023 INSTRUCTIONS Sealed bids for Paper, Plastic & Cleaning Supplies for Greenwich Public Schools Food Service Department as specified on the attached specification sheets will be received at the time and date specified. All bidders and other interested persons are invited to be present at the opening of these bids that will take place at the Board of Education. Deliveries will be made weekly at the Greenwich High School storage area on the second floor, at 10 Hillside Rd, Greenwich, Connecticut. Freight costs must be included in the bid price (F.O.B Destination) and delivered between the hours of 6:00 a.m. to 10:00 a.m. Delivery is to be inspected and verified by Food Services personnel at the time of delivery. No help for unloading will be provided by the Board of Education, and suppliers should notify their truckers accordingly. The attached specifications are intended to serve as a uniform basis for the information of bidders when quoting prices and to be a standard for inspection when these products are received by Greenwich Public Schools Food Service. At the time of delivery, substitution of products other than those specified on the quote sheets shall be made only upon written approval of the Greenwich School Food Services Department. Where brand names are specified, they must be supplied. Upon delivery, products not meeting these specifications will be removed and replaced with conforming goods at the bidder's expense. Orders will be considered complete upon delivery. In the event shortages occur, we request PRIOR NOTIFICATION of those items which will not be available on your scheduled delivery day. Shortages should be noted as "BACK ORDERED" on invoice and sent as soon as possible. These items will then be re-evaluated as to their availability from other sources and new orders will be placed in an effort to obtain these products as soon as possible. All materials, supplies and equipment received damaged or broken must be replaced without additional charge to the Board of Education, and without regard to the actions of any shipper or carrier. Bid"s may be submitted for all or any of the specified items, but must be submitted on a per item basis on the attached Bid" sheets. The Greenwich Board of Education reserves the right to make awards by item. The quantities shown are estimated and are used for pricing purposes only. Samples are required of each paper, plastic and cleaning supply item for which a price is being bid. All samples must be marked or tagged with the bid price, the name of the item, and the name of the company by whom it is submitted. All returnable samples may be picked up at the Board of Education after the bid has been accepted. Awards will be made based on the lowest quotes, as considered to be in the best interest of the Board of Education, taking into consideration all relevant factors, including but not limited to the reliability of the bidder; the quality and acceptability by students and staff of the materials, equipment or supplies to be furnished and their conformity with the instructions and specifications; the purposes for which required; the production, packaging, storage and delivery facilities of the bidder; and the terms of delivery. Bid"ders are urged to read all documents carefully and fill out all information requested. Bid"s which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection. Questions concerning this bid will be received by email only directed to: Bid" Department, (email@example.com
). In the “Subject” line, you must put Bid" #2387-22 Paper, Plastic & Cleaning Supplies Bid". All questions must be received no later than noon on August 11, 2022. All answers will be posted as an addendum on our website ( www.greenwichschools.org
) by noon on August 17, 2022. It is the responsibility of all bidders to verify that they are current with all Addendums prior to bid submission. Failure to comply with these conditions will result in the bidder waiving his right to dispute the bid specifications and conditions. Questions received verbally will not be answered. The Board of Education reserves the right to waive any informality in the bid or reject any or all bids or to accept any bid, which appears to be in the best interest of the Board. Any bid may be withdrawn prior to the opening time and date. Any bid received after the time and date as specified will not be considered. GENERAL TERMS, AND INSTRUCTIONS The successful bidder shall guarantee that the Paper, Plastic and Cleaning Supplies to be delivered conform in every respect with accepted standards of the school that is placing the order and to be available once a month or when needed if there are any problems. No Paper, Plastic and Cleaning Supplies can be placed on back-order. The Board of Education shall have the right to take such steps, as it deems necessary to determine the ability of the bidder to perform the work. The bidder shall furnish the Board of Education with information and data for this purpose as the Board of Education may request. The right is reserved to reject any bid where on investigation the evidence or information submitted by such bidder does not satisfy the Board of Education. The bidder is qualified to carry out properly the terms of the contract. No amount shall be added for the Connecticut Sales Tax or Federal Tax. The Greenwich Public Schools is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut. Taxes must not be included in the bid price. Should the bidder find, during examination of specifications, any discrepancies, omissions, ambiguities, or conflicts in the specifications or be in doubt as to the meaning of any portion of them, he/she shall bring the question to the attention of the Purchasing Department at the Board of Education at once and no later than ten (10) days before the bid due date. The Purchasing Department will review questions and, where information sought is not clearly indicated or specified, the Purchasing Department will then instruct all bidders in writing regarding the points in question, by issuing a clarifying addendum that will become a part of the specifications. No alleged "verbal interpretation" shall be held valid. All addenda issued during this period supersede previous information and automatically becomes part of the specifications. The Board of Education reserves the right, in its sole discretion, to waive any irregularity or informality in any bid. The Board of Education reserves the right, in its sole discretion, to reject any or all bids or any one or more items or part of any bid for any reason, or to accept those bids which appear to be in the best interest of the Board of Education. The right is reserved to cancel this contract if instructions are not followed. Any bid received after the time and date specified shall not be considered. mailto:firstname.lastname@example.org http://www.greenwichschools.org/
If the Board of Education and the bidder agree to extend the contract for additional years, the bidder agrees to adhere to a percentage rate which will not exceed what was originally specified. Furthermore, the Board of Education reserves the right to negotiate a lower percentage rate when extending this contract. 2023-2024 ___________ % 2024-2025 ___________ % If the Board of Education deems it necessary, it may postpone the opening date of bids by notifying each bidder by telephone, mail or the issuing of an addendum. All addenda issued during the proposed period supersede previous information and automatically becomes part of the specifications. The Greenwich Board of Education reserves the right to accept the bid or bids of the lowest qualified bidder, kind, quality and material being equal, to select a single item from the bidder, or to accept the bid as a whole; to reject any and all bids, and to waive any omission or informalities in any bid. Any and all reference to commercial type, sales, trade names and catalogue are intended to be descriptive only and not restrictive. The intention is to indicate only to the bidders the kind and quality of the articles that will be satisfactory. Bid"s on other equivalent makes, or with reference to other catalogue items will be considered. The bidder is to clearly state in the bid exactly what he intends to furnish. Where possible and feasible, submit an illustration and, or descriptive matter. OSHA The bidder must certify all equipment complies with all regulations and conditions stipulated under the Williams-Steiger Occupational Safety and Health Act of 1971, as amended. The successful bidder must further certify that all items furnished under the project will conform to and comply with Federal and State of Connecticut OSHA standards. The Electric Utility Vehicle must have labels that comply with all of the latest OSHA laws. The successful bidders must agree to indemnify and hold harmless the Greenwich Public Schools for any and all damages that may be assessed against the town. All equipment is to meet specifications, if any, set by the Consumer Product Safety Commission under the “Consumer Products Safety Act” (Public Law 92-575) of October 27, 1972, and all amendments thereto. HAZARDOUS SUBSTANCES: All hazardous substances delivered to the Greenwich Public Schools must conform to all Federal and State regulations pertaining to labeling of hazardous substances, etc. A fully completed Material Safety Data Sheet (MSDS) OSHA form 20 must be submitted with bid for all products in the latest edition of the Hazardous Materials Handbook of the National Fire Protection Association before an order is considered complete. Department will then instruct all bidders in writing regarding the points in question, by issuing a clarifying addendum, which will become a part of the specifications. No alleged "verbal interpretation" shall be held valid. All Addenda issued during this period supersedes previous information and automatically becomes part of the specifications.