Ford Police Interceptor Utility Hybrid

City of Fort Mitchell Invitation to Bid June 22, 2020 Ford Police Interceptor Utility Hybrid CONTENTS INVITATION TO BID ................................................................................................................................. 3 Overview ............................................................................................................................................ 3 Proposal Contact ................................................................................................................................ 3 Submission Addressing ...................................................................................................................... 3 Timeline and Due Date ....................................................................................................................... 3 INSTRUCTIONS TO BIDDERS .................................................................................................................... 4 GENERAL

CONDITIONS ........................................................................................................................... 5 VEHICLE SPECIFICATIONS ....................................................................................................................... 7 BID PRICING SHEET ................................................................................................................................. 8 REQUIRED AFFIDAVIT FOR BIDDERS CLAIMING KENTUCKY RESIDENT BIDDER STATUS ......................... 9 VENDOR INSURANCE REQUIREMENTS ................................................................................................ 10 INVITATION TO BID OVERVIEW The City of Fort Mitchell, Kentucky, will accept sealed bids for the purchase of two 2021 Ford Police Interceptor Utility Hybrid vehicles. A complete bid shall include all Standard Factory Specifications as well as all dealer added options. The selection will be based on overall price and reliability of the bids. The City’s needs are outlined in the following Invitation to Bid. PROPOSAL CONTACT Name Andrew Schierberg, Chief of Police Phone 859-331-2823 Email andrew.schierberg@fortmitchell.com Address 2355 Dixie Highway Fort Mitchell, KY 41017 SUBMISSION ADDRESSING Bids should be submitted by email, mail, or hand delivered to: City of Fort Mitchell Attn: City Clerk 2355 Dixie Highway Fort Mitchell, KY 41017 proposals@fortmitchell.com Bids must be submitted in a sealed envelope marked: “Ford Police Interceptor Utility Bid”, By 07-06- 2020 at 11:00 a.m. TIMELINE AND DUE DATE EVENT DATE Invitation Distribution June 22, 2020 Bid Due Date & Opening July 6, 2020 11:00 a.m. Eastern Anticipated Vendor Selection July 6-10, 2020 Anticipated Vehicle Order Date July 20-24, 2020 - End of Section – mailto:andrew.schierberg@fortmitchell.com INSTRUCTIONS TO BIDDERS 1. Each bid must be signed by the bidder with his usual signature. Bids by a Partnership must be signed with the partnership name by one of the members of the partnership, or by an authorized representative, followed by the signature and title of the person signing. Bids by Corporations must be signed with the name of the corporation, followed by the signature and designation of the president, secretary, or person authorized to legally bind the corporation. 2. Bids must be received prior to the specified time of closing as designated in the invitation. Bids received late will be returned unopened to the bidder. 3. Bids containing erasures or corrections thereon will be rejected unless said erasures or corrections are noted over the initials or signature of the bidder. 4. References in the Technical Specifications describing the material, supplies, or services required of a particular trade name, catalog or model number are made for descriptive purposes to guide the bidder in interpreting the type of material or supplies or nature of the work described. They should not be construed as excluding offers on other type of materials and supplies or of performing the work in a manner other than specified. However, the bidder’s attention is called to Paragraph 6 of the General Conditions which must be strictly adhered to. 5. The City’s sales tax exemption status may not be used by the bidder to acquire materials or supplies on a sales tax exempt basis. Any sales taxes or other taxes incurred by the bidder remain the responsibility of the bidder. It is assumed that all such costs incurred by any bidder are included in his bid price. - End of Section – GENERAL CONDITIONS 1. This bid shall be for a one-time purchase of two (2) of the described vehicles. 2. The City of Fort Mitchell reserves the right to reject any and all bids, and unless otherwise specified by the bidder, to accept any item or group of items in the bid. In case of error in extending the total amount of the bid, the unit price will govern. 3. The City of Fort Mitchell’s payment terms are net 30. 4. In case of default by the bidder or contractor, the City of Fort Mitchell may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned thereby. 5. Prices shall be stated in units of quantities specified. 6. Whenever a reference is made in the specifications or in describing the materials, supplies or services required, or a particular trade name, manufacturer’s catalog, or model number, the bidder, if awarded a contract, will be required to furnish the particular item referred to in strict accordance with the specifications or description unless a departure or substitution is clearly noted and described in the proposal by the bidder. 7. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the City against any demand for the use of any patented materials, process, article, or device, that may enter into the manufacture, construction, or form a part of the work covered by either order or contract and he further agrees to indemnify and save harmless the City from suits or actions of every nature and description brought against it, for or on account of any injuries or damages received or sustained by any party or parties, by or from any of the acts of the contractor, his servants, or agents. 8. Samples, when requested, must be furnished free of expense prior to the opening of bids and if not destroyed will, upon request, be returned at the bidder’s expense. 9. Terms and conditions, unless stated otherwise herein, are to be effective for one year from the date of bid acceptance. 10. All bids shall remain valid for a period of ninety (90) days after bid opening unless a longer period is otherwise stated herein. 11. All federal, state, and local law requirements must be followed. 12. Prior to a contract being awarded to the lowest and best responsible and responsive bidder whose bid meets specifications, a resident bidder of the Commonwealth shall be given a preference against a nonresident bidder registered in any state that gives or requires a preference to bidders from that state. The preference shall be equal to the preference given or required by the state of the nonresident bidder. 14. Bids will be evaluated and awarded to the Lowest and Best Bid 15. “Responsible bidder” means a person who has the capability in all respects to perform fully the contract requirements, and the integrity and reliability which will assure good faith performance. 16. Special Conditions, if any, are enclosed. A conflict between Special Conditions and 17. General Conditions shall be construed in favor of the Special Conditions. 18. The Description of Requirements and Specifications (technical specifications) for the procurement are enclosed herewith. 19. The City reserves the right to reject any and all bids, the right to waive any informality or irregularity in any bids, and the right to negotiate with the bidder submitting the apparent lowest and best bid. 20. Preference for Kentucky resident bidders will be applied in accordance with Kentucky law. - End of Section - VEHICLE SPECIFICATIONS The proposed vehicles must contain all factory standard features and be 2021 model year or newer Police Interceptor Utility Hybrids. Package Code Description Required K8A500A 2021 Police UPI Utility AWD X UM Agate Black exterior paint X 99W 3.3L Hybrid V6 Engine X 43D Dark car feature X 942 Day time running lights X 60A Pre-wire grill, siren and speaker X 51R Drivers side spot lamp LED Unity X 68G Rear door handle and locks inoperable X 18D Global lock/ unlock X 76R Reverse sensing system X 76P Pre collision assist with pedestrian detection X 19V Rear camera on demand X 60R Noise suppression bonds X 549 Heated mirrors X 47A Police engine idle feature X 4-Remote start fob’s and 4 keys per vehicle X 44B 10-Speed automatic transmission X 500A Power windows, locks, mirrors, cruise control X Incl A/C, Tilt wheel, AM/FM stereo X BID PRICING SHEET Package Code Description Per Vehicle Price K8A500A 2021 Police UPI Utility AWD UM Agate Black exterior paint 99W 3.3L Hybrid V6 Engine 43D Dark car feature 942 Day time running lights 60A Pre-wire grill, siren and speaker 51R Drivers side spot lamp LED Unity 68G Rear door handle and locks inoperable 18D Global lock/ unlock 76R Reverse sensing system 76P Pre collision assist with pedestrian detection 19V Rear camera on demand 60R Noise suppression bonds 549 Heated mirrors 47A Police engine idle feature 4-Remote start fob’s and 4 keys per vehicle 44B 10-Speed automatic transmission 500A Power windows, locks, mirrors, cruise control Incl A/C, Tilt wheel, AM/FM stereo Total Per Vehicle Price: Non-Collusive Bid Statement: The undersigned bidder, having fully informed himself regarding the accuracy of the statements made herein, certifies that: (1) The bid has been arrived at by the bidder independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment, or services described in the bid, designed to limit independent bidding or competition, and (2) The contents of the bid have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid, and will not be communicated by any such person prior to the official opening of the bid. ___________________________________________ ______________________________________ Signature of Authorized Official Name and Title (Printed) ___________________________________________ ______________________________________ Name of Business Business Phone _________________________________________________________________________________________ Business Address _________________ Date Affix Seal if bid is by corporation REQUIRED AFFIDAVIT FOR BIDDERS CLAIMING KENTUCKY RESIDENT BIDDER STATUS The bidder or offeror hereby swears and affirms under penalty of perjury that, in accordance with KRS 45A.494(2), the entity bidding is an individual, partnership, association, corporation, or other business entity that, on the date the contract is first advertised or announced as available for bidding: 1. Is authorized to transact business in the Commonwealth; 2. Has for one year prior to and through the date of advertisement 3. Filed Kentucky corporate income taxes; 4. Made payments to the Kentucky unemployment insurance fund established in KRS 341.49; and 5. Maintained a Kentucky Workers’ Compensation policy in effect. The City of Fort Mitchell reserves the right to request documentation supporting a bidder’s claim of resident bidder status. Failure to provide such documentation upon request shall result in disqualification of the bidder or contract termination. ___________________________________________ ______________________________________ Signature of Authorized Official Name and Title (Printed) ___________________________________________ ______________________________________ Name of Business Business Phone _________________________________________________________________________________________ Business Address _________________ Date Subscribed and sworn to before me by: ______________________________________ of ________________________________ this ________ day of 2020 Notary Public [seal of notary] My commission expires: VENDOR INSURANCE REQUIREMENTS Prior to commencement of your services, you must provide the city with a certificate of insurance evidencing the following insurance coverage: The Dealership agrees to carry sufficient insurance for liability which may arise from or in connection with the delivery of the vehicles to the City of Fort Mitchell Police Department until such time as delivery of the vehicles has been accepted. The City of Fort Mitchell shall hold no responsibility for injury related to the transportation and delivery of the vehicles. The City of Fort Mitchell holds no responsibility for damages to the vehicles being delivered or any third party injury or damages prior to accepting delivery of the vehicles being purchased. Any and all liability coverage shall name the City of Ft. Mitchell as Additional Insured on a primary and non‐contributory basis. A satisfactory certificate of insurance evidencing the coverage outlined above shall be provided before any services are rendered.