Camp McGregor Increased Network Capacity

Technology 6700 Browns Lake Road Jackson, Michigan 49201 www.jcisd.org JACKSON COUNTY INTERMEDIATE SCHOOL DISTRICT Jackson County Intermediate School District REQUEST FOR PROPOSAL Camp McGregor Increased Network Capacity JCISD – Technology 2 The Jackson County Intermediate School District (JCISD), hereinafter referred to as “Customer” or the “District”, is accepting proposals for the implementation of a solution to increase WAN network connectivity to the District’s Camp McGregor building. This connectivity will be utilized by k-12 students. The proposed solution should comply with the following specifications The District is seeking bids for a viable solution to deliver 10GB LAN connectivity between the following points: Site A: Camp McGregor 10380 Adams Rd, Clarklake, MI 49234 Site B: Kratz Education Center 6700 Browns Lake Rd, Jackson, MI 49201. *Existing district WAN fiber splice capsule is present at the corner

of S. Jackson and W. Kimmel Rd containing 2 strands that could be spliced for transport from there to 6700 Browns Lake Rd. Making use of the splice capsule if bidding fiber: Estimated Aerial 20,500ft Estimated Underground 4,750ft The current connectivity is supplied by point to point wireless at 200MB. PART I – Introduction PART II – Scope Locations JCISD – Technology 3 Vendor shall provide and install a stable network connection capable of 10GB between the locations listed above. For the design of this project, if necessary, the selected vendor will verify the proposed route and identify right-of-way (ROW) required to complete the segment. The selected vendor will identify, acquire, and coordinate any required permits for each State, County, Regional, or Local entities as necessary. Include in your proposal approximations of permit and make-ready fees as applicable. If proposing fiber:  The fiber cable should be armored, 12-strand, single mode cable.  There should be a minimum of 4 storage loops installed along the route. The service loops are to be installed in correct shoes along route as applicable.  Underground pathway is an acceptable component as part of the solution. Where proposed, underground fiber must be in 1-1/4 conduit, with locator wire, and vaults must be included where applicable.  Any splice capsules should be located at poles (no mid-spans) and whenever possible should be accessible by vehicle. Capsules should be able to be lowered to ground for service.  Splicing into existing plant fiber and testing will be conducted by 3rd party. Compile product data and related information appropriate for Customer’s maintenance and operation of products furnished under this RFP. Prepare the data in a form for use by Customer’s IT personnel.  Detailed As-Built route in CAD format  Vendor shall provide a document describing the Customer’s responsibilities for maintaining the cabling system’s certification and warranty for 20 years. Installation Services Documentation/Deliverables JCISD – Technology 4 Jackson County ISD will be accepting bids for “McGregor Network Capacity” in accordance with the attached specifications.  RFP Technical Questions Deadline – Thursday, February 25th 2021 at 4:00 p.m.  Proposal Due Date – Wednesday, March 10th 2021 at 1:00 p.m. This RFP packet will be available on our website at the following link, http://www.jcisd.org, under the “About Us/Proposals/Bids” tab. Vendors are responsible for obtaining any updates or amendments to the RFP from the website. Proposals are due by Wednesday, March 10th no later than 1:00 p.m. The sole point of contact concerning this solicitation is: Chris Kuntz Jackson County Intermediate School District 6700 Browns Lake Road Jackson, MI 49201 Attn: McGregor Network Capacity Proposals must be delivered to Chris Kuntz, and received prior to this deadline to the address noted above. E-mails will be accepted. Submit e-mail responses to JCISDRFP@jcisd.org. PART III – Instruction to Bidders Overview Project Timeline RFP Due Date and Location http://www.jcisd.org/ JCISD – Technology 5 Please include in your proposal the following items:  Written description of proposed solution  An itemized list of all hardware items including quantity, description, part numbers, and cost.  Certification of Compliance – Iran Economic Sanctions Act Form  Contractor Agreement Form Fiber options must include:  Map of proposed route, indicating locations of required storage loops, vaults, aerial vs. underground, as needed.  Leased-Lit costs, if applicable  Self-provisioned costs, if applicable Failure to submit all required submittals could be considered as non-responsive proposal. Submittals JCISD – Technology 6 The Customer reserves the right to reject any and all quotes; to accept portions of bids and alternates in any order or combination; is not obligated to accept the lowest or any RFP; and may waive any informality or irregularity in submittal procedures. The Customer intends to award a contract to a qualified bidder, provided the RFP has been submitted in accordance with the RFP Document requirements, and does not exceed the Customer’s available funds. Verbal orders for additions to or deletions from this bid must be stated in writing and agreed upon by the Customer. Technical questions with regard to this bid document must be submitted in writing no later than Thursday, February 25th, 2021 at 4:00 p.m. No other interpretations of the meaning of this bid document will be made to any bidder verbally. Every request for such interpretation shall be emailed to: Jackson County Intermediate School District Attn: Chris Kuntz Email: JCISDRFP@jcisd.org Prices quoted in the Vendor’s response for all labor and materials will remain in effect for a period of at least one hundred eighty (180) business days from the issuance date of the Vendor’s response. Labor rates should remain in effect for the length of the project. PART IV – General Terms and Conditions Consideration of Proposals Verbal Orders Technical Questions Proposal Binding Period JCISD – Technology 7 Materials hereinafter specified and furnished shall be fully guaranteed by the Manufacturer for twenty years from transfer of title against any defects. Defects which may occur as the result of faulty materials within one year after installation and acceptance by the Customer shall be corrected by the Vendor at no additional cost to the Customer. The Vendor shall promptly, at no cost to the Customer, correct or re-perform (including modifications or additions as necessary) any nonconforming or defective workmanship or labor within one year after completion of the project of which the work is a part. The period of the Vendor’s warranties for any items herein are not exclusive remedies, and the Customer has recourse to any warranties of additional scope given by the Vendor to the Customer and all other remedies available at law or in equity. The Vendor’s warranties shall commence with acceptance of/or payment for the work in full. If the Vendor procures equipment or materials under the Contract, the Vendor shall obtain for the benefit of the Customer equipment and materials warranties against defects in materials and workmanship to the extent such warranties are reasonably obtainable. The Vendor shall pass along to the Customer any additional warranties offered by the manufacturers, at no additional costs to the Customer, should said warranties extend beyond the one-year period specified herein. This warranty shall in no manner cover equipment that has been damaged or rendered un-serviceable due to negligence, misuse, acts of vandalism, or tampering by the Customer or anyone other than employees or agents of the Vendor. The Vendor’s obligation under its warranty is limited to the cost of repair of the warranted item or replacement thereof, at the Vendor’s option. Insurance covering said equipment from damage or loss is to be borne by the Vendor until full acceptance of equipment and services. Contract prices and discounts shall be fixed at the time the contract is signed and deemed “approved” by the Customer and the Vendor. In the event of price changes, replacement equipment shall be purchased at the lower of contract or then current Warranty Price Stability JCISD – Technology 8 market price. In no case shall a price higher than contract price be paid for equipment proposed. In the event that the Customer desires to purchase equipment or services not contained in the contract, future purchases will be determined using the Vendor-specified discount rate in the proposal from the manufacturer’s suggested retail price as of the date of the order. In the case of discrepancy in computed proposal prices, the lowest combined value of individual unit costs shall prevail. In no case shall the price exceed the favored Vendor prices. Equipment and quantity requirements are the best estimates currently available. The Customer reserves the right to modify quantity and configuration requirements. The Vendor agrees to sell the Customer the revised quantity of items at the unit price as stated in the RFP regardless of quantity changes. This facility is an educational facility that provides services to the students of the Customer. As such, activities in all buildings are critical to the provisioning of services to the students and staff and shall not be interrupted by the Vendor’s work activities. Service interruptions during normal business hours must be coordinated by the Vendor to minimize impact to the end users. The Vendor will be required to work around all of the conditions listed above, as well as working with the Customer’s staff and students to minimize disruptions to normal Customer activities. Recognizing the environment in which work is to be done, smoking, consumption of alcoholic beverages and inappropriate language are not acceptable. Smoking is not permitted anywhere on school property. Contingent on awarding of the contract, anyone assigned to work on the project must pass and provide a background check to have on file at the District. Any cost associated with this is the responsibility of the Vendor. Payment shall be made upon final acceptance of the job by the Customer. The project will be deemed acceptable when the Vendor delivers to the Customer (as applicable): Variation in Quantities and Configurations Special Conditions Payment Conditions JCISD – Technology 9  Cables which are 100% free of defective pairs of copper or fiber strands.  Passing Network Certification test results by an approved Level III tester on the horizontal cabling.  OTDR / TDR test results on the backbone cables.  Inspection of Vendors work by the District has been conducted.  Documentation and other deliverables have been delivered to customer. Acceptance shall be further defined as beneficial use by the Customer. Acceptance will be deemed “in full” upon receipt by the Vendor of a Notice of Acceptance issued by the Customer upon beneficial use and full implementation of the Terms and Conditions and Technical Specifications of the Contract. Upon receipt of the Notice of Acceptance, the Vendor shall notify the Customer in writing of a release of all liens for all materials and services associated with this project. Title to/or risk of loss or damage to all items shall be the responsibility of the successful Vendor until acceptance by the Customer, unless loss or damage results from negligence by the Customer. If the materials or services supplied to the Customer are found to be defective or do not conform to the specifications, the Customer reserves the right to cancel the contract upon written notice to the Vendor and return products at the Vendor’s expense, based upon the terms of the Contract. The Customer shall at all times have access to the work wherever it is in preparation or progress, and the Vendor shall provide proper facilities for such access and for inspection. The Vendor shall not close up any work until the Customer has inspected the work. Should the Vendor close up the work prior to inspection by the Customer, the Vendor shall uncover the work for inspection by the Customer at no cost to the Customer, and then recover the work according to the specification contained herein. The Vendor shall notify the Customer in writing when the work is ready for inspection. The Customer will inspect the work as expeditiously as possible after receipt of notification from the Vendor. Price quotations are to include the furnishing of all materials, permits, make readies, equipment, maintenance and training manuals, tools, and the provision of all labor and services necessary or proper for the completion of the work, except as may be otherwise expressly provided in the Contract Documents. The Customer will not be liable for any Inspection, Acceptance and Title JCISD – Technology 10 costs beyond those proposed herein and awarded. Time and materials quotes will be unacceptable. The Customer is a non-taxable entity and as such sales, consumer, use, and other taxes are not applicable. Each subcontractor shall agree to be bound to the Vendor by the terms and conditions of this RFP. All work specified within this document shall default to the following requirements as relevant unless otherwise specified: The latest edition of the National Electrical Code®  All local Building Codes and Ordinances, as applicable.  ANSI/TIA-568-C.0 through ANSI/TIA/EIA-568-C.3.  ANSI/TIA-569-C  ANSI/TIA-606-B  ANSI/TIA-607-B  Federal Communications Commission.  BICSI Telecommunications Distribution Methods Manual  National Fire Protection Association  OSHA (Standards-29 CFR) Telecommunications-1910.268 The Vendor shall take the necessary precautions and bear the sole responsibility for the safety of the methods employed in performing the work. The Vendor shall at all times comply with the regulations set forth by federal, state, and local laws, rules, and regulations concerning “OSHA” and all applicable state labor laws, regulations, and standards. The Vendor shall indemnify and hold harmless The Customer from and against all liabilities, suits, damages, costs, and expenses (including attorney’s fees and court costs), which may be imposed on the Customer because of the Vendor, subcontractor, or supplier’s failure to comply with the regulations stated herein. Subcontractors Regulations, Codes, Standards, and Ordinances Compliance Safety JCISD – Technology 11 The Drawings, Specification and other Documents prepared by the Architect are instruments of the Architect’s services through which the Work to be executed by the Vendor is described. The Architect grants the Customer a license to use and permit the use of copies, including reproducible copies of the Drawings, Specifications, and other documents prepared by the Architect in connection with the Customer’s construction of the Project, its use, and occupancy. The Drawings, Specifications, and other documents shall not be used on other Projects by the Vendor without the prior written consent of the Architect, and the Vendor shall take such action as may be necessary to prevent their use on other projects. The Vendor and Sub-contractors are granted a limited license to use (but not reproduce) applicable portions of the Drawings, Specifications, and other documents appropriate to and for use in execution of their Work under this RFP. The Vendor shall indemnify and hold harmless Jackson County ISD and its employees from or on account of any injuries or damages, received or sustained by any person or persons, during or on account of any operation connected with this Contract; or by consequence of any negligence (excluding negligence by the Customer, its agents, Consultant or employees) in connection with the same; or by use of any improper materials or by or on account of any act or omission of said Vendor or its subcontractors, agents, servants, or employees. The Vendor further agrees to indemnify and hold harmless the Customer, its agents, Consultant or employees, against claims or liability arising from or based upon the violation of any federal, state, county, city, or other applicable laws, bylaws, ordinances, or regulations by the Vendor, its agents, associates, or employees. The indemnification provided above shall obligate the Vendor to defend at its own expense or to provide for such defense, at the Customer’s option, of any and all claims of liability and all suits and actions of every name and description that may be brought against the Customer which may result from the operations and activities under this Contract whether the installation operations be performed by the Vendor, subcontractor, or by anyone directly or indirectly employed by either. The award of this Contract to the Vendor shall obligate the Vendor to comply with the foregoing indemnity provision; however, the collateral obligation of insuring this indemnity must be complied with as set forth. Ownership and Use of Architect’s Drawings, Specifications and Other Documents Indemnification JCISD – Technology 12 The Vendor shall assume the full duty, obligation, and expense of obtaining and maintaining necessary insurance while providing services to the Customer under the requirements of this RFP and any addendum. Insurance Coverage The Vendor shall be fully liable to provide and maintain in force during the life of this Contract, such insurance, including Public Liability Insurance, Product Liability Insurance, Auto Liability Insurance, Worker’s Compensation, and Employer’s Liability Insurance as will assure to the Customer the protection contained in the foregoing indemnification provision undertaken by the Vendor. Such policies shall be issued by United States Treasury-approved companies authorized to do business in the State of Michigan and having agents upon whom service of process may be made in the Customer and shall contain as a minimum, the following provisions, coverage, and policy limits of liability. General Liability General Liability Insurance shall protect the Jackson County ISD, its subcontractors, agents, and employees from claims for damages. General Aggregate shall not be less than Two Million Dollars (U.S. $2,000,000.00) and it shall apply in total to this project only. Products – Comp/GP Aggregate shall not be less than Two Million Dollars (U.S. $2,000,000.00). Personal & ADV Injury shall not be less than One Million Dollars (U.S. $1,000,000.00). Each Occurrence shall not be less than One Million Dollars (U.S. $1,000,000.00). Fire Damage shall not be less than Fifty Thousand Dollars (U.S. $50,000.00) on any one (1) fire. Medical Expense shall not be less than Five Thousand Dollars (U.S. $5,000.00) on any one (1) person. Broad Form Property Damage coverage shall include completed operations. Product Liability Product Liability or Completed Operations Insurance shall have bodily injury limits of liability of not less than Five Hundred Thousand Dollars (U.S. $500,000.00) per person; Five Hundred Thousand Dollars (U.S. $500,000.00) per occurrence, and Five Hundred Thousand Dollars (U.S. $500,000.00) aggregate. Workers’ Compensation and Employer’s Liability Workers’ Compensation and Employer’s Liability Insurance shall meet minimum requirements set by the State of Michigan, but in no case less than Five Hundred Liability and Insurance JCISD – Technology 13 Thousand Dollars (U.S. $500,000.00). The Disease Policy Limit shall not be less than Five Hundred Thousand Dollars (U.S. $500,000.00). Proof of Insurance The Vendor shall furnish to the Customer a Certificate of Insurance or duplicate policies of insurance described above which specifically protect the Customer. Jackson County ISD shall be identified as additional insured on the General Liability policy form. Jackson County ISD shall be named as the Certificate Holder. Such certification must contain a provision for notification of the Customer thirty (30) days in advance of any material change in coverage or cancellation. Notification shall be in writing and signed in ink by a duly authorized officer of the Insurer. Insurance Companies are subject to approval and may be rejected by the Customer without stated cause. Claims In any and all claims against the Customer, or any of their agents or employees by any employee of the Vendor, any subcontractor, or anyone directly or indirectly employed by any of the contracting parties, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or types of damages, compensation acts, disability benefit acts, or other employee benefit acts. 1. Bids will be evaluated as follows:  Compliance with bid documents  Completeness of bid  Contractor qualifications  Price  Long-term cost of ownership of solution  Anticipated completion timelines  Previous experience  References Bid Evaluation JCISD – Technology 14 2. Right to Reject The Customer reserves the right to reject any or all bids for any reason. This RFP as well as the Vendor’s response will become contractual obligations of the successful Bidder. Additionally, by bidding on this RFP, Vendors accept and acknowledge that the Customer may accept any or all proposals, ultimately waive some bid specifications where in its sole discretion it is appropriate, and not necessarily award the contract to the lowest Bidder. Additionally, Bidders accept and acknowledge that the decision of the Customer is final and that the Vendors waive any recourse against the Customer, Consultant or other Vendors which may otherwise exist for action occurring during the course of this bid solicitation process. The Customer at its discretion may award different sections to different vendors, if in their opinion it is in their best interest. In the event of a conflict between any terms or conditions in any of the documents comprising the entire present Agreement, the terms and conditions set forth in this Request for Proposal shall take precedence. All documents constituting the entire present agreement shall be construed in accordance with and governed by the laws of the State of Michigan. In the event any provisions of this RFP are violated by the Vendor, the Customer may give written notice to the Vendor stating the deficiencies. Unless deficiencies are corrected within five (5) working days, recommendations will be made to the Customer for immediate cancellation. The Customer reserves the right to terminate immediately any contract resulting from this RFP for failure to correct deficiencies. The Vendor agrees not to use the results from this RFP as a part of any commercial advertising without prior written approval of the Customer. All work performed on this project will be installed under the guidelines of the current edition of the National Electrical Code®, the current edition of the National Electrical Safety Code®, the current issue of the ANSI/NECA/BICSI-568 Standard for Installing Cancellation Advertising Installation Guidelines JCISD – Technology 15 Commercial Building Telecommunications Cabling, the current edition of the BICSI Telecommunications Distribution Methods Manual, the current edition of the BICSI Cabling Installation Manual, the latest issue of the ANSI/TIA/EIA Standards as published by Global Engineering Documents as ANSI/TIA/EIA Telecommunications Building Wiring Standards, and all local codes and ordinances. Included in the Price Summary should be the following:  Leased-Lit costs, if applicable  Self-provisioned costs, if applicable o Labor costs o Material cost o Approximate make-ready, if applicable o Approximate permit fees, if applicable PART V – Response Items Overview Total Price Price Summary JCISD – Technology 16 CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012 The undersigned, the owner, or authorized officer of the below-named Company, pursuant to the compliance certification requirement provided in Jackson Intermediate School District’s Request For Proposal, the “RFP”, hereby certifies, represents, and warrants that the Company and its officers, directors and employees, is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a purchase order by Jackson Intermediate School District as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the purchase order. The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed purchase order for which the false certification was made, whichever is greater, the cost of Jackson Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to proposal on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification. _____________________________________________________ NAME OF COMPANY _____________________________________________________ NAME AND TITLE OF AUTHORIZED REPRESENTIVE _____________________________________________________ SIGNATURE _____________________________________________________ DATE JCISD – Technology 17 Contractor Agreement Form We, the undersigned, have prepared and submitted this Contractor Agreement Form as our proposal in response to the “McGregor Network Capacity” issued by the Jackson County Intermediate School District located at 6700 Browns Lake Road, Jackson, Michigan 49201. We understand the submittal of this Contract Agreement constitutes our offer of Proposal for this equipment. And that this submittal shall not be construed as a bilateral Agreement until fully executed as a Contract countersigned by the Customers. This price is guaranteed for one hundred eighty (180) days after the date of opening bids, and that labor rates are guaranteed for the length of the contract. If authorized to proceed within that period we agree to deliver the equipment covered by this bid at the said price. Signature of Authorized Agent: Printed Name and Title of Agent Name of Firm Address, City, State, ZIP Telephone Number