FUEL, Gasoline (Pedal Truck)

expired opportunity(Expired)
From: New Hampshire(State)
8002277

Basic Details

started - 07 Jan, 2020 (about 4 years ago)

Start Date

07 Jan, 2020 (about 4 years ago)
due - 29 Feb, 2020 (about 4 years ago)

Due Date

29 Feb, 2020 (about 4 years ago)
Contract

Type

Contract
8002277

Identifier

8002277
Department of Administrative Services

Customer / Agency

Department of Administrative Services
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STATE OF NEW HAMPSHIRE Department of Administrative Services Division of Procurement and Support Services Bureau of Purchase and Property State House Annex Concord, New Hampshire 03301 April 25, 2018 NOTICE OF CONTRACT-REVISION (UPDATE PURCHASING AGENT NAME) COMMODITY: FUEL, GASOLINE (PEDAL TRUCK) CONTRACT #: 8002277 COMMODITY CODE: 405-1500 CONTRACTOR: Dennis K. Burke, Inc. Vendor#: 174496 555 Constitution Drive Taunton, MA 02780 TELEPHONE NO.: 800-289-2875 or 617-884-7800 FAX NO.: 617-249-0239 Contact Person: Joseph Cote Contact e-mail: joe.cote@burkeoil.com CONTRACT PERIOD: MARCH 1, 2018 through FEBRUARY 28, 2020 ORDERING: Agencies shall place orders directly with contractor. DELIVERY: Not to exceed 48 hours after receipt of order; deliveries to be coordinated between agency and the contractor. PRICING (PER GAL.): Index + markup: Gasoline pricing shall be based upon the “Unbranded Low Price” as posted in the Unleaded
Regular 87 Octane column of the Gasoline Prices Section of the Oil Price Daily, on the Date of Delivery. INDEX REFERENCE: CONVENTIONAL GASOLINE: UNBRANDED Portland, ME LOW REFORMULATED GASOLINE: UNBRANDED Boston, MA LOW MARK-UP: CONVENTIONAL GASOLINE: $0.6942/gallon REFORMULATED GASOLINE: $0.8272/gallon LOCATIONS: See attached sheet PAYMENTS: Payments shall be made via ACH. QUESTIONS: Ryan Aubert, Purchasing Agent (E) Ryan.Aubert@NH.Gov (P) 603-271-0580 mailto:joe.cote@burkeoil.com mailto:Ryan.Aubert@NH.Gov INVOICING: Invoicing shall be done to the Agency Remit Account on the basis of each order completed, or other mutually agreed upon timeframe between the contractor and agency (example: monthly invoice). Invoices must be sent to the State department or agency to which the delivery is made. Contractor(s) may email invoices, however it is the contractor’s responsibility to obtain the proper email address prior to submitting invoices via email. Invoicing for eligible participants shall be in accordance with their individual requirements. It will be the responsibility of the successful Contractor(s) to see that all invoices are complete and priced accurately per the terms, conditions and format of this bid and any resulting contract(s). The State will make all efforts to pay all accurate and complete invoices within the payment term stated within this bid; however, errors within the original invoice will relieve the State of the original net-30 term time frame for payment. Contractors are allowed to pass on any discounts to the State of New Hampshire. Any invoices with pricing lower than the contracted price shall be considered a discount. Invoices shall indicate all data stated below: 1. The quantity delivered 2. Description of product delivered 3. Date of delivery 4. Dip stick reading before and after delivery − Dip stick readings shall be accurate within 1/8” inch per State of New Hampshire Department of Environmental Services Oil and Remediation Program Rule “Env-Or 406.03” or the most recent revision 5. Tank I.D. number (if available) 6. Delivery location, agency and physical address 7. Contract price per gallon as stated in offer section 8. All included applicable environmental fees (see attached chart) INVOICING FOR DELIVERIES ON WEEKENDS OR HOLIDAYS: When deliveries are required on weekends, (between 12:01 am Saturday and 12:00 pm midnight Sunday) invoices for those delivery dates will be calculated against the posted Oil Price Daily price on the previous Friday. If deliveries occur on a holiday that falls in the middle of the week (EXAMPLE: THE FOURTH OF JULY WAS OBSERVED ON A TUESDAY IN 2017), invoices for those delivery dates will be calculated against the posted price on the previous business day. RETURNED PRODUCT/INCORRECT INVOICES OR DELIVERIES: The successful Vendor(s) must resolve all order and invoice discrepancies within five (5) business days from notification. Errors within the original invoice will relieve the State of the original net-30 term time frame for payment. Product(s) returned due to quality issues, duplicate shipments, incorrect delivery locations, etc. must be pumped-out by the successful Vendor within ten (10) business days of notification with no additional charges, and must be replaced with specified products (if required) or the agency shall be refunded/credited for the full purchase price. Unauthorized substitutions are not allowed. DELIVERY POLICY, PROCEDURES, REQUIREMENTS DELIVERY: 1. State agencies shall contact the contractor and coordinate deliveries. All deliveries shall be made in accordance with the following requirements: 2. Deliveries shall be made within 48 hours after receipt of order, regardless of method of delivery. Weekends and holidays are NOT exempt from the stated delivery schedule and it is understood that bidders are a 365- day delivery operation. The use of a private carrier to make delivery does not relieve the contractor from the responsibility of meeting the delivery requirement. Requesting agency and contractor may pre - arrange deliveries beyond the 48 hour requirement to suit delivery needs, at the mutual agreement of contractor and requesting agency. 3. DIPPING TANKS - State agencies require all contractors to have their delivery personnel dip tanks before and after deliveries and note said readings on delivery slips. Dip stick readings will be accurate within 1/8” inch per State of New Hampshire Department of Environmental Services Oil and Remediation Program Rule “Env-Or 406.03” or the most recent revision. 4. DELIVERY SLIP / BOL - All deliveries shall include a bill of lading and delivery slip. Delivery Slip and BOL Requirements are stated further within the delivery policy of this solicitation. Failure to leave delivery documentation at each delivery site may result in delayed payment(s) for said deliveries. 5. SPILLS/ OVERFILLS - Most underground tanks are equipped with 4" tight fill adapters. Delivery trucks should be equipped with appropriate hardware to seal delivery-lines to prevent over-fills and/or spills. Should a spill occur during delivery, or should contractor deliver the wrong product to tank(s), the contractor assumes all responsibility and liability for the spill, clean-up and/or cleaning of tank and the delivery driver shall report the incident to onsite agency personnel immediately. 6. OVERFILLS - Delivery personnel shall unload product at a reasonable pace and rate to allow the flapper valve to perform its function. Over filling of the tank will require the contractor to return to the site, pump out the overfill and clean out the manhole. All costs associated with correcting the overfill will be the contractors sole responsibility. Violations of this requirement shall be reported to the State of New Hampshire Department of Environmental Services. 7. The requesting agency will do everything possible to prevent over ordering, although if a tank is unable to take the full amount ordered, the ordering agency will attempt to place the fuel at another location where said contractor has a contract at no additional cost to the State. 8. EMERGENCIES - Bidder further agrees to deliver in less time in case of emergencies to the best of its ability. If delivery requirements are not met, the buyer reserves the right to purchase elsewhere, charging any additional costs back to the original contractor. 9. The State reserves the right to make additions or deletions to the list of delivery points and to increase or decrease the estimated quantity of fuel, as it may deem necessary, during the contract period. 10. The use of a private carrier to make deliveries does not relieve the contractor from the responsibility of meeting the delivery requirements stated herein. 11. Contractor may utilize other distributors for supply and/or delivery of Gasoline, with prior written approval from the Administrator of the Bureau of Purchase and Property. Such approval will not warrant any increase in the State’s purchasing price. 12. Contractor guarantees to be the base supplier if necessitated by imposition of the State of federal allocation plans. 13. Contractor is responsible for replacement of any State property that is damaged by their employees. DELIVERY SLIPS: Delivery slips shall be left at each delivery location. Delivery slip shall indicate all data stated below, at a minimum: 1. The quantity of product delivered 2. Description of product delivered 3. Date of delivery 4. Tank I.D. number (if available) 5. Delivery location, agency and physical address 6. Delivery driver shall make reasonable effort to obtain signature by agency or interested party; if no one is available to sign, driver shall sign delivery slip to include date and time 7. Dip reading both before and after delivery, measured in inches 8. Inches of water in tank before after delivery 9. Drivers signature 10. Truck Number 11. Bill of lading # 12. Consignee name and address BILL OF LADING: The Bill of Lading (BOL) included with the delivery slip shall provide the following information, at a minimum: 1. The quantity of product delivered in gallons, (GROSS & NET) 2. Driver Name 3. Bill of Lading Number 4. Description of product lifted 5. Product temperature 6. Product gravity 7. If drop is a split load, hand written information indicating where the remaining fuel went 8. Product code equating to the description of the product lifted. 9. Date of product lifted 10. Terminal name, address and telephone 11. Carrier name lifting product from terminal 12. Consignee name and address DELIVERY - TANK CONTAMINATION: If a contractor delivers a fuel product to the wrong tank and that delivery causes contamination between 2 different products (IE diesel fuel and gasoline etc.), the contractor shall take the following steps to correct the situation: 1. The contractor that delivered the product to the wrong tank shall contact the agency owning the fuel tank to convey the situation as soon as the contractor becomes aware of the situation 2. The Contractor shall then pump out the total contents of the contaminated tank, both existing product and the newly delivered product 3. It shall be the contractors responsibility and cost to properly dispose of the contaminated fuel 4. The contractor shall clean the tank 5. The contractor shall replace the total volume of the product pumped out charging the state for only the original volume requested to be delivered 6. The contractor shall be physically and financially responsible for the pumping, cleaning and replacing of the fuel product 7. The contractor shall work without delay to remedy the error so the fuel tank may be put back in service ASAP. DELIVERY - SAFETY REQUIREMENTS AND PROCEDURES: All fuel delivery personnel will adopt the following safety procedures when making deliveries to any State site: 1. Exercise caution when maneuvering to avoid damage to containment walls 2. Inspect tank, fittings and liquid level indicator prior to filling 3. Place drip pans under all hose fittings prior to loading or unloading 4. Block truck wheels before starting to load or unload 5. Remain with the vehicle while loading or unloading 6. Drain loading or unloading line to storage tank when loading or unloading is complete 7. Verify that all drain valves are closed before disconnecting loading or unloading lines 8. Inspect vehicle before departure to be sure all loading or unloading lines have been disconnected & closed 9. Immediately report any leakage or spillage to the onsite personnel. 10. In a case where the leak, spill or overfill takes place at a DOT fuel distribution location, in addition to reporting the incident to onsite personnel, delivery personnel will contact said agency immediately @ 603-271-6862 (24/7/365). 11. Delivery personnel will shut off all electrical devices (cellular phones, pagers, etc.) while unloading product. 12. Delivery personnel shall clean the manhole of any product they may have spilled during delivery. PRODUCT TYPES, SPECIFICATIONS AND COMPLIANCE PRODUCT TESTING: The State reserves the right to test any product delivered to any of the fuel locations stated within this bid, or any locations added to the resulting contract over its term, for compliance to the product ordered or the specifications and standards herein. If the results of any such test performed determine that the product sold, furnished and delivered to any State location, does not meet the specifications of the product ordered or the specifications and standards established by the State of New Hampshire and/or the Federal Government, the vendor responsible for the error will be reported to the NH Department of Environmental Services and held responsible for removing the incorrect product from the delivery location, cleaning of the tank if necessary, delivering the correct product and paying all charges associated with the error including the testing procedure. While the error conditions exist, the State reserves the right to purchase said fuel elsewhere charging any additional cost to the original vendor. The contractor responsible for the error would also be subject to the relative “default” conditions as stated in the Terms and Conditions section of this bid. GASOLINE SPECIFICATIONS: During the term of the contract, State agencies shall order REFORMULATED UNLEADED REGULAR AND / OR CONVENTIONAL UNLEADED REGULAR GASOLINE. 1. The minimum octane number of regular unleaded gasoline supplied under this contract shall be 87. 2. Octane to be determined by the following method: R & M R = RESEARCH 2 M = MOTOR METHOD 3. Supplied product(s) will meet specifications as written, or the most recent revised ASTM specification. SPECIAL CONDITIONS If at any time during this contract or any extension thereof, the State of New Hampshire is no longer required to purchase reformulated unleaded regular gasoline for the counties of Merrimack and Hillsborough, the tank locations within those counties may revert to the purchase of conventional unleaded regular gasoline and the existing specifications and pricing format for conventional unleaded regular gasoline shall apply. CONTRACT CONSUMPTION – TRACKING / REPORTING: The successful vendor(s) shall submit consumption reports on a monthly basis to the Purchasing Agent. The consumption report shall include transaction history for the previous month and in total since contract inception. The reports shall be received no later than the 10th day of the month for the previous month’s activity. The report shall include the following data at a minimum:  Delivery Agency  Physical location with Tank ID (if available)  Date of delivery  Gallons delivered  Product type  Total gallons delivered to date by location (with Tank ID), and product type Reports shall be emailed to: Ryan Aubert, Purchasing Agent (E) Ryan.Aubert@NH.Gov (P) 603-271-0580 mailto:Ryan.Aubert@NH.Gov 1. Exercise caution when maneuvering to avoid damage to containment walls DELIVERY LOCATIONS CONTRACT 8002277: GASOLINE, PEDAL TRUCK DELIVERY LOCATIONS VENDOR HEREBY OFFERS TO FURNISH FUEL TO THE STATE OF NEW HAMPSHIRE IN ACCORDANCE WITH ALL OF THE REQUIREMENTS OF RFB# 2055-18 AT THE PRICES OFFERED FOR THE TERM OF THE CONTRACT SPECIFIED AND ANY EXTENSION THEREOF DEPT. LOCATION CONTACT PERSON & PHONE NUMBER PHYSICAL LOCATION REMIT ADDRESS TANK # TANK SIZE / GAL ANNUAL USAGE / GAL SECTION A: REFORMULATED GASOLINE (87 OCTANE) ADJ. NH VETERANS MICHAEL HORNE 110 D.W. HIGHWAY ADJ. GENERAL BUSINESS OFFICE GENERAL CEMETERY 796-2026 X 100 BOSCAWEN NH 4 PEMBROKE RD CON. NH 03301 N21235 250 1,000 CORRECTIONS CONCORD/ CHRIS LOUNSBURY 312 N. STATE STEEET NH DOC INDUSTRIES INDUSTRIES FARM 271-3904 / FAX 271-7371 CONCORD NH PO BOX 14 CONCORD NH 03301 COE1 300 1,000 DEPT. OF NATURAL & STATE NURSERY HOWARD LEWIS 405 D.W HWY NH DNCR, 172 PEMBROKE RD. CULTURAL RESOURCES BOSCAWEN 796-2323 BOSCAWEN CONCORD, NH 03301 N-1 550 1,000 DHHS YDC RON LAFLAMME 1056 N. RIVER ROAD HHS/DJJS ACC. PAYABLE YOUTH SERVICES MANCHESTER 625-5471 X 311 MANCHESTER NH 1056 N. RIVER RD MANCHESTER NH 03104 1 2,000 3,000 SECTION A ANNUAL USAGE TOTAL 6,000 SECTION B: CONVENTIONAL GASOLINE (87 OCTANE) FISH & BERLIN WAYNE PASCHAL YORK POND ROAD FISH & GAME BUSINESS OFFICE GAME HATCHERY 449-3412 BERLIN NH 11 HAZEN DR. CONCORD NH 03301 B10 2,000 3,000 DEPT. OF NATURAL & CANNON MT. PHILIP PORTER ROUTE #3 NH DNCR, 172 PEMBROKE RD. CULTURAL RESOURCES SKI AREA 823-8800 X727 FRANCONIA CONCORD, NH 03301 CM9 4,000 12,000 DEPT. OF NATURAL & UMBAGOG ROBERT (BOB) WEBER UPTON ROAD, RTE. 26 NH DNCR, 172 PEMBROKE RD. CULTURAL RESOURCES STATE PARK 482-7795 /538-6707 CAMBRIDGE, NH CONCORD, NH 03301 1,000 5,000 ***DEPT. OF NORTHERN NH JEFFREY YOUNG 138 MILAN ROAD NH DOC FISCAL MGMT. PO BOX CORRECTIONS CORR. FACILITY 752-0411 BERLIN NH 1806 CONCORD NH 03301 1/ 500 13,000 ***WEEKLY DELIVERY TO FILL TANK REQUIRED SECTION B ANNUAL USAGE TOTAL 33,000 1 2 3 4 5 6 7 A B C D DEPT. LOCATION CONTACT PERSON & PHONE NUMBER PHYSICAL LOCATION ADJ. NH VETERANS MICHAEL HORNE 110 D.W. HIGHWAY GENERAL CEMETERY 796-2026 X 100 BOSCAWEN NH CORRECTIONS CONCORD/ CHRIS LOUNSBURY 312 N. STATE STEEET SECTION A: REFORMULATED GASOLINE (87 OCTANE) CONTRACT 8002277: GASOLINE, PEDAL TRUCK DELIVERY LOCATIONS VENDOR HEREBY OFFERS TO FURNISH FUEL TO THE STATE OF NEW HAMPSHIRE IN ACCORDANCE WITH ALL OF THE REQUIREMENTS OF RFB# 2055-18 AT THE PRICES OFFERED FOR THE TERM OF THE CONTRACT SPECIFIED AND ANY EXTENSION THEREOF

25 Capitol Street, State House Annex Concord, NH 03301-6398Location

Address: 25 Capitol Street, State House Annex Concord, NH 03301-6398

Country : United StatesState : New Hampshire

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Classification

405 1500