Request for Proposals: South Cary WRF Thermal Facility PLC Replacement

"Ar ITY\n\n\u2014 NORTH CAROLINA \u2014\u2014\n\nREQUEST FOR PROPOSALS\n\nRFP #354-UT23-44\nProject Title: South Cary WRF Thermal Facility PLC Replacement\nIssue Date: June 15, 2023\nDue Date: July 18, 2023 at 12:00 PMET\nIssuing Department: Utilities Department\n\nDirect all inquiries concerning this RFP to:\nYang Song\nProject Manager, Utilities Engineering\nEmail: Yang.Song@carync.gov\n" "Table of Contents\n\n1 REQUEST FOR PROPOSALS .........uu222220222220nnnnnnnnnnnnnnnnnnnnnnnnnnnnnneennnnnenennnee 2\n1.1. Introduction............useseessessensseessnsnnnsnennnnnnnennonsnennnnnnsnnnnnnnennsnnnennnennnnnnnnnnnnennennnen 2\n1.2 Purpose \u00e4nd B\u00e4ckgiound u een 2\n1.3 Notice to Vendors Regarding RFP Terms and Conditions ...............u..cenensenenensenn 2\n1.4 RFP Response Timeline ............cssessssesseeennsnennneennennnensnnennnennnennnnennnnennnnnennennn ernennen 3\n1.5 Pre-Proposal Conference/Site Visit

....ueeessssessnneessnnnnnennneennnnennennnnnennnnennnnenenennen nennen 3\n1.6 Proposal Questions .........cesssessseessenssnneesnnennnennnnennnnennnnnnnnennennnennnnesnnnensensnnnnsnennsenenen 3\n1.7 Proposal Submission Requirements and Contact Information .................senenensen: 3\n1.8 Rights to Submitted Material.........uunsesesssensenessnnennnennnnnesnnennennnnnennnnnnneesnnneennnense nenn 4\n2 PROPOSALS........uuuusseeeennsnnnssssennennnnnnnnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnennnenn nenn 5\n2.1 Request for Proposal Document ........uesesssesssneennsensnnesnneennnnnennennnnennnenennennnennenennne nenn 6\n22 Eval\u00fcatich CH nenn mnmmnn 6\n2.3 Proposal Evaluation Process...........unseseneesseeennneennneenneennnnenenneennennnnnnnnnennneennensnnneennennnnn 6\n2.4 Final Selection.............eeesecsseessenssennsessennsnennnesnnnnnensnennnnnnennnennnnnnnnnennnennnnnennnnnnnennnennnenn 7\n2.9 CoGlract Term euere una 7\n2.6 Invoices ........uecssessensseessennsensnennnnnnnennennnnennnnnnennennnnensensnnnnennnnnnnnnennnennensnennensennnennenen 7\n2.7 Notice to Proposers Regarding RFP Terms and Conditions ...................eenenenn: 7\n3. SCOPE OF SERVICES .............s22220002222nnnnnnnnnnnnnnnnnenennnnnnnnnnnnnnnnnnnnnnnnnnnn nenn 8\n4 COST PROPOSAUEXECUTION OF PROPOSAL ........uunnssesnnnssnennnnnnenenennn 12\n9 REFERENCES ........222uusssssnennennnnnnnnnannnnnnnnnnenunnnennnnnnsnennnnnnnnnnnnnnnnnennnn nennen 13\nINSTRUCTIONS TO VENDORS..............2222002022000nnnnnnnnnnonnnnnnennnnnnnnnnnnnnnnennnn nn 15\nTOWN OF CARY STANDARD TERMS AND CONDITIONS .................22.0022220: 17\n\nPiel DEALS LTE Ai nen ers sans: an KusenmmeaG earmmaen ae eG IE REEL VE: VEREINE en 26\n" "1.2\n\n1.3\n\nREQUEST FOR PROPOSALS\n\nIntroduction\n\nCary is seeking proposals from qualified firms to purchase, replacement and install of programmable\nlogie controllers (PLCs) and related items, for the control and automation ofthe South Cary Water\nReclamation Facility (SCWRF) Thermal Biosolids Dryer process.\n\nPurpose and Background\n\nSCWRF Thermal Biosolids Drying Facility began processing biosolids from SCWRF and North Cary\nWater Reclamation Facility (NCWRF) in 2005. The Andritz Model DDS 40 Rotary Drum Dryer has an\n8800 pounds of water/hour evaporative capacity that produces 24 dry tons/day of Class A Exceptional\nQuality biosolids. SCWRF Thermal Biosolids Drying system is operated by an older model Allen-\nBradley PLC5. The existing PLC5 hardware has reached the end of its maintainable life and is no longer\nsupported by the manufacturer. The objective of this project will be to upgrade the existing PLCs, VO\nmodules, and communication network to future ready hardware and software.\n\nNotice to Vendors Regarding RFP Terms and Conditions\n\nIt shall be the Vendor\u2019s responsibility to read the Instructions, the Town\u2019s terms and conditions, all relevant\nexhibits and attachments, and any other components made a part of this RFP and comply with all\nrequirements and specifications herein. Vendors are also responsible for obtaining and complying with all\nAddenda and other changes that may be issued in connection with this RFP.\n\nIf Vendors have questions, issues, or exceptions regarding any term, condition, or other component within\nthis RFP, those must be submitted as questions in accordance with the instructions in Section 1.6 Proposal\nQuestions. Ifthe Town determines that any changes will be made as a result of the questions asked, then\nsuch decisions will be communicated in the form ofan RFP addendum. The Town may also elect to leave\nopen the possibility for later negotiation and amendment of specific provisions of the Contract that have\nbeen addressed during the question submission period.\n\nOther than through this process, the Town rejects and will not be required to evaluate or consider any\nadditional or modified terms and conditions submitted with Vendor\u2019s proposal. This applies to any\nlanguage appearing in or attached to the document as part of the Vendor\u2019s proposal that purports to vary\nany terms and conditions or Vendors\u2019 instructions herein or to render the proposal non-binding or subject\nto further negotiation. Vendor\u2019s proposal shall constitute a firm offer.\n\nBy execution and delivery of this RFP Response, the Vendor agrees that any additional or modified\nterms and conditions, whether submitted purposely or inadvertently, shall have no force or effect,\nand will be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall\nconstitute sufficient grounds to reject Vendor\u2019s proposal as nonresponsive.\n\nIf a Vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned\nto inquire during the question period, in accordance with the instructions in this RFP, about whether\nspecific language proposed as a modification is acceptable to or will be considered by the Town.\nIdentification of objections or exceptions to the Town \u2019\u2019s terms and conditions in the proposal itself shall not\nbe allowed and shall be disregarded or the proposal rejected.\n" "1.4\n\n1.5\n\n1.6\n\n1.7\n\nRFP Response Timeline\nThe RFP process shall adhere to the following schedule:\n\nRFP Process Date and Time\n\nRFP Advertised Date June 15, 2023\nPre-Proposal Conference June 22, 2023 1:00 p.m.\nProposers Written Questions Due July 6, 2023 12:00 p.m.\nTown Responses to Proposers Questions (anticipated) July 10, 2023\nProposal Submission Deadline July 18, 2023 12:00 p.m.\nEvaluation Meeting (anticipated) July 2023\nContract Award (anticipated) September 2023\nContract Effective Date (anticipated) October 2023\n\nNote: All times shown as Eastern Time (ET).\n\nPre-Proposal Conference/Site Visit\n\nNOTE: All Proposers are encouraged to attend a PRE-PROPOSAL CONFERENCE/SITE VISIT on\nThursday, June 22, 2023 at 1:00 PM at the South Cary Water Reclamation Facility Conference Room\nlocated at 4900 West Lake Road, Apex, NC 27539. A virtual Teams meeting option will also be provided.\nThose who wish to attend the pre-proposal meeting virtually must send an email to\nYang.Song@carync.gov no later than 12:00 p.m. on June 22, 2023. A summary of all questions and\nanswers will be posted on the internet as an addendum, located under RFP #354-UT23-44.\n\nIt is the Proposer's responsibility to assure that all addenda have been reviewed and, if need be, signed\nand returned.\n\nProposal Questions\n\nUpon review ofthe RFP documents, Vendors may have questions to clarify or interpret the RFP in order\nto submit the best proposal possible. To accommodate the Proposal Questions process, Vendors shall\nsubmit any such questions by the above due date. The Town will not entertain any further questions after\nthe due date. Written questions shall be emailed to Yang.Song@caryne.gov by the date and time specified\nabove. Vendors should enter RFP #354-UT23-44: Questions in the email subject line. Questions\nsubmittals should include a reference to the applicable RFP section and be submitted in a format shown\nbelow:\n\nReference Vendor Question\n\nRFP Section, Page Number Vendor question ...?\n\nQuestions received prior to the submission deadline date, the Town\u2019s response, and any additional terms\ndeemed necessary by the Town will be posted in the form of an addendum to the Interactive Purchasing\nSystem (IPS), http://www.ips.state.nc.us, and shall become an Addendum to this RFP. No information,\ninstruction or advice provided orally or informally by any Town personnel, whether made in response to a\nquestion or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors\nshall rely only on written material contained in an Addendum to this RFP.\n\nProposal Submission Requirements and Contact Information\nProposers must submit one (1) signed original and two (2) copies, plus one (1) electronic version of the\nSouth Cary WRF Thermal Facility PLC Replacement - Utilities Department signed proposal. The\n\nelectronic version ofthe Proposal must be submitted as a viewable and printable Adobe Portable Document\nFile (PDF) on USB Flash Drive.\n\n" "1.8\n\nProposals must be enclosed in a sealed envelope or package and clearly marked: South Cary WRF\nThermal Facility PLC Replacement. Both hard copy and electronic versions must be received by the\nTown on or before 12:00 PMET on July 18, 2023. Deliver proposals to the following mailing or physical\naddress:\n\nDELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS*\nTown of Cary Town of Cary\n\nAttn: Yang Song Attn: Yang Song\n\nUtilities Department Utilities Department, 2\u201dd Floor\n\nPO Box 8005 316 North Academy Street\n\nCary NC 27512-8005 Cary NC 27513\n\nRFP 354-UT23-44 RFP 354-UT23-44\n\nDue July 18, 2023, 12:00 PM ET Due July 18, 2023, 12:00 PM ET\n\n*FedEx, UPS or similar carrier methods may require this address for delivery. Please verify this\ninformation with carrier.\n\nRespondents are cautioned not to make changes to any ofthe term and conditions in this solicitation.\nDoing so may render a Respondent\u2019s proposal unacceptable and unresponsive for award. Question and\ninquiries must be made in writing as outlined in Section 1.\n\nIMPORTANT NOTE: All proposals shall be physically delivered to the office address listed above on or\nbefore the proposal deadline in order to be considered timely, regardless of the method of delivery. This is\nan absolute requirement. All risk of late arr\u0131val due to unanticipated delay \u2014 whether delivered by hand,\nU.S. Postal Service, courier or other delivery service - is entirely on the Vendor. It is the sole responsibility\nofthe Vendor to have the proposal physically in this Office by the specified time and date of opening. The\ntime of delivery will be marked on each proposal when received, and any proposal received after the\nproposal submission deadline will be rejected. Sealed proposals, subject to the conditions made a part\nhereof, will be received at the address indicated in the table in this Section, for furnishing and delivering\nthe commodity as described herein.\n\nNote thatthe U.S. Postal Service generally does not deliver mail to specified street address but to the Town\u2019s\nmail service center. Vendors are cautioned that proposals sent via U.S. Mail, including Express Mail, may\nnot be delivered by the mail service center to the designated Town department on the due date in time to\nmeet the proposal deadline. All Vendors are urged to take the possibility of delay into account when\nsubmitting a proposal. Attempts to submit a proposal via facsimile (FAX) machine, telephone, or\nelectronic means, including but not limited to email, in response to this RFP shall NOT be accepted.\n\nProposals received after the \u201cRFP Due\u201d deadline above will not be considered and will be returned\nunopened to the return address on the submission envelope. The outside of the submittal package and the\nCD-ROM must be clearly marked with the RFP number and the Title. The Town reserves the right to reject\nany or all proposals for any reason and to waive any informality it deems in its best interest. Any\nrequirements in the RFP that cannot be met must be indicated in the proposal. Proposers must respond to\n\nthe entire Request for Proposals (RFP). Any proposals received by the Town that are incomplete in their\nresponses will be immediately disqualified.\n\nRights to Submitted Material\n\nAll proposals, responses, inquiries, or correspondence relating to or in reference to this RFP, and all reports,\ncharts, and other documentation submitted by Proposers (other than materials submitted as and qualifying\nas trade secrets under North Carolina law) shall become the property ofthe Town when received and the\nentire proposal shall be subject to the public records laws of the state of North Carolina except where a\n\n4\n"