Interactive Flat Panel Display Units

Login Bid Opportunity Detail Return to ListingSupplier Registration Bid Information Type Request for Proposal Status Issued Number 24-07 Addendum 1 (Interactive Flat Panel Display Units) Issue Date & Time 4/8/2024 11:04:49 AM (CT) Close Date & Time 4/30/2024 04:00:00 PM (CT) Time Left 1 days 4 hours 56 minutes 4 seconds Notes Addendum No. 1 is being issued in conjunction with the RFP, which includes the following: 1. Building diagrams for all six (6) schools including closet and location of IFPs 2. All diagrams located under the Attachments Tab ************************************************************************************************************* The Hurst-Euless-Bedford Independent School (HEB ISD) is soliciting proposals under RFP #24-07 - Interactive Flat Panel Display Units per the Scope of Work stated in the Attachment section of this document. This project will consist of two parts, Part 1 Removal of the existing equipment and Part 2 installation of new Samsung IFP.

Complete and upload of all required Attachments and Line Items. A Pre-Proposal Meeting and walk thru will be held in conjunction with this Request for Proposal on Tuesday, April 16, 2024 at 2:30pm in the Hurst-Euless-Bedford ISD Boardroom. We highly recommend attending. Evaluation Criteria: In determining how to award a contract or contracts in conjunction with the RFP, the District shall follow the Texas Education Code §44.031 (b) as the primary Evaluation Criteria and weighted value of each criterion utilized in the RFP process, as listed below: - The purchase price - 30 Points - The reputation of the vendor and the vendor's goods or services - 20 Points - The quality of the vendor's goods or services - 20 Points - The extent to which the good or services meet the district's needs - 5 Points - The vendor's past relationship with the district and other educational institutions - 5 Points - The total long-term cost to the district to acquire the vendor's goods or services - 5 Points - Whether the vendor or the vendor's ultimate parent company or majority owner (a) has its principal place of business in this state - 15 Points Contact Information Name Lynn Kruger Address 1849 Central Dr Bedford, TX 76022 USA Phone (817) 399-2043 Fax Email purchasing@hebisd.edu Bid Documents Document nameFormat Data pager Data pager 1 Page size: PageSizeComboBox select10152050 2 items in 1 pages Bid Invitation Acrobat / PDF Public Question & Answer Acrobat / PDF Bid Attachments File NameDescriptionFile Size Data pager Data pager 1 Page size: PageSizeComboBox select10152050 11 items in 1 pages Fillable W-9.pdf (please login to view this document) Fillable W-9 This is a required form by the IRS for government entities that pay vendors in excess of $600.00 annually in order to issue a 1099 form and is required in conjunction with the reporting requirements by the Internal Revenue Service. Prospective vendors must comply with this attribute by uploading a completed IRS W-9 Form for a Qualification Statement or bid to be considered.129 KB District Map_220323.pdf (please login to view this document) HEB ISD District Map243 KB CIQ.pdf (please login to view this document) This attribute is required in conjunction with House Bill 914, which went into law September 1, 2005, and became effective January 1, 2006. This is a three-page form, the first of which is a Notice to Vendors and the remaining two pages are the Conflict of Interest Questionnaire. Response to this fulfills requirements under Chapter 176, Section 176.006 (a) of the Texas Local Government Code. Vendors are required to complete this and include in his/her response, if applicable. Prospective vendors must address this attribute for a Qualification Statement or bid to be considered.48 KB Standard_Terms_&_Conditions_(Sept._2022).pdf (please login to view this document) HEB ISD Standard Terms and Conditions applicable to all procurement opportunities and any resulting agreement.204 KB RFP#24-07 Scope of Work.docx (please login to view this document) Scope of Work. 515 KB EUL.pdf Euless Junior High School Diagram205 KB HUR.pdf Hurst Junior High School Diagram246 KB BED.pdf Bedford Junior High School Diagram314 KB HAR.pdf Harwood Junior High School Diagram195 KB CEN.pdf Central Junior High School Diagram156 KB CTE.pdf Buinger CTE Academy Diagram673 KB Bid Questions Question Project requires considerable electrical work. Does district have a contracted, assigned or preferred electrician that we should work with? AnswerNo - the electrician must be licensedSubmitted4/23/2024 12:31:26 PM (CT) Question There does not appear to be any mention of software (beyond the software and apps that comes with the IFP). Can we assume that all software needed post-installation is the district's responsibility--upload, configure, etc.? AnswerYes - only the software on the TV will be neededSubmitted4/23/2024 09:43:08 AM (CT) Question We are baseing the overall price on 380 IFPs. What if there are more then the initial 380 IFPs added and/or needed, how will that be handled? AnswerThe district would ask for a quote for 1 or 2 with the understanding the price may change based on quantity.Submitted4/23/2024 09:39:59 AM (CT) Question It is not expressly stated in bid but is HEB expecting training on the IFPs? If so is there a training plan? AnswerThe district will conduct the training - no need for the vendor to provide.Submitted4/23/2024 09:36:28 AM (CT) Question Given the scope of this project, will there be an opportunity given for vendors to present and justify their proposal/scope of work, post-submission but pre-decision? AnswerIf the evaluation committee has questions regarding the proposal we will contact the vendor(s) to explain.Submitted4/18/2024 11:55:44 AM (CT) Question Will you allow product substitutions? AnswerNo the district is requiring Samsung IFPsSubmitted4/15/2024 02:55:16 PM (CT) Question Would the district entertain connectivity of the flat panels over wifi rather than Cat6? AnswerNo - the connectivity must be hardwired.Submitted4/11/2024 04:09:25 PM (CT) Question Will the district be open to evaluating equal/better alternatives to Samsung? AnswerNo the district is requiring Samsung IFPsSubmitted4/11/2024 09:42:43 AM (CT) Question Does the district already have the interactive displays or is it requesting the vendor to supply and install, both? AnswerBoth supply and install the IFP and mountSubmitted4/11/2024 09:42:25 AM (CT) Question Is the work to be performed during summer break when schools are closed, or should the awarded vendor plan on working nights/weekends? AnswerIf the awarded vendor can get the products in time (Peerless and Samsung) the work can start in the summer. When school starts the awarded vendor will need to shift to nights and weekends.Submitted4/10/2024 05:51:53 PM (CT) Items 1 - 10 shown of 16 • Page 1 of 1 shown First < 1 2 > Last