Laptop refresh

Sealed proposals for the laptop refresh will be received by the Charlotte Public Schools Business Office located at 378 State Street, Charlotte, MI 48813. Bids may be mailed or hand-delivered. No electronic submissions (fax, email, etc) will be accepted. CPS retains the sole discretion to accept or reject any and all bids. Bids will be opened and read out loud, no decision will be made at the bid opening. Whoever submits the bid must have authority within the delivering company to meet the scope of CPS’s request. Please have your bid notarized. All questions may be directed to the technology supervisor, contact information is at the end of the document. All bids will be opened at a public meeting at the address listed above at 1:30 pm on May 6th, 2024. Bids will not be awarded at the meeting. Bidders must meet the following specifications. BIDDER RESPONSIBILITIES: Before submitting proposals, bidders shall carefully read all of the specifications in order to avoid submissions or

duplications in order to ensure a complete job. Bidders may request to visit the premises to verify conditions under which work must be conducted. This option is strongly encouraged. The submission of the proposal signifies that the bidder is fully conversant with all conditions and expectations. No claims for additional compensation will be considered or paid to any contractor/vendor. The contractor/vendor shall obtain and file with the owner, prior to commencement of any work, a current Certificate of Insurance compliant with the insurance requirements specified by the school district. The contractor/vendor shall also complete and submit the Familial Disclosure Form (attached) with their bid proposal. The contractor/vendor shall pay all sales, consumer, and other taxes as required by law. No proposal may be withdrawn for sixty days from the date of the bid opening. Negligence in preparations, improper preparations, errors in and/or omission from the proposals shall not relieve the bidder from fulfillment of any and all obligations and requirements of the contract documents. No responsibility shall attach to the school district, or its authorized representatives, for the premature opening of any proposal which is not properly addressed and identified. Required on Laptop Current generation Intel i5 or equivalent AMD 16 gigabytes of RAM At minimum 256 Gigabytes of storage on a NVME M.2 SSD 15 inch non touch screen 3 - 5 year warranty on parts HDMI port (if not available you must provide the dongle to support HDMI) USB C port (prefer two USB C ports) Needs to have at least 3 USB ports including the USB C listed above Secondary charging option Not required Laptop Network/RJ45 adapter