Parent Educators for Family Court Services

15 November 2022 Parent Educators for Family Court Services Multnomah County is seeking Proposers to present educational services, materials and information to people with child custody and parenting time issues before the court as authorized by the court. 15 November 2022 Open 11/4/2022 8:00 AM PDT Type Request for Programmatic Qualifications (RFPQ) Close 12/7/2022 4:00 PM PST Number RFPQ-22-2023 Currency US Dollar Sealed Until 12/7/2022 4:00 PM PST Payment Terms 0% 0, Net 30 15 November 2022 Contacts Jimmy Chao jimmy.chao@multco.us Phone +1 503-988-9808 ext. 89808 15 November 2022 Commodity Codes Commodity Code Description 86010000 Education & Training Services 15 November 202215 November 202215 November 202215 November 202215 November 202215 November 202215 November 202215 November 202215 November 2022 mailto:jimmy.chao@multco.us PRE-PROPOSAL CONFERENCE: There will be

a virtual pre-proposal conference for this Solicitation on Tuesday, November 15th at 11:00 AM - 12:00 PM Pacific Time. Attendance is Optional but encouraged. Join using Google Meet Video Link: meet.google.com/dfg-amhb-kqn or by phone: (US) +1 347-754-4099 PIN: 410 809 300# PURPOSE AND OVERVIEW Multnomah County Department of Community Justice is seeking Parent Educators to present County- developed educational services, materials and information to people experiencing the transition of separation, divorce, or conflict related to unresolved parental disputes over the care and custody of children, as authorized by the Court and directed by the Department of Community Justice Family Court Services. INTRODUCTION Parent Educators provide educational services, materials and information to parents experiencing the transition of separation, divorce, or conflict related to unresolved parental disputes over the care and custody of children, as authorized by the Court and directed by the Department of Community Justice (DCJ), Family Court Services (FCS). Parent Educators will present a County-developed curriculum either virtually or in-person. SCOPE OF WORK Parent Educators shall present information and materials concerning legal issues, child development, conflict resolution strategies and community resources to people who have custody and parenting issues before the Court. To achieve this, Parent Educators shall perform the following services: A. As requested by FCS, Parent Educators shall be available to teach (individually or co-teach) the following curriculums: “Parents Helping Children Cope with Family Change” or any other FCS-approved curriculum that meets the Court’s requirements and objectives for parents enrolled in the Parent Education program. The specific curriculum used for parent education classes shall be determined by Department of Community Justice staff. B. Parent Educators shall assist FCS program staff with enrolling participants in the program, manage and maintain a class environment conducive to learning and gaining applicable and beneficial parenting skills, and distribute materials, as needed, to participants. C. Parent Educators shall arrive one-half hour prior to the scheduled class start time and shall remain until all participants have left the classroom. D. Parent Educators shall notify FCS staff no less than seven (7) days prior to their scheduled parent education class if they are unable to attend/teach. Parent Educators shall find a substitute for the scheduled parent education class from among the group of contracted parent educators. Parent Educators shall notify FCS that a specified substitute shall teach the class. E. FCS staff shall notify CONTRACTOR three (3) months in advance to inform them of the class schedule and confirm their availability to teach. F. Parent Educators shall attend twice yearly meetings for the purposes of program review and/or development, training in material related to delivering parent education, address general service delivery issues and/or resolve any operational problems. G. Parent Educators will be supervised directly by Department of Community Justice (DCJ) staff during all classes and shall report directly to DCJ for all issues and/or concerns regarding these classes. Performance Measures Description The process for evaluating performance shall consist of CONTRACTOR distributing surveys to class participants at the end of each class. Completed surveys shall be forwarded to FCS staff who shall enter the information into a database. This data shall be forwarded to DCJ’s Research and Planning Unit for analysis. Additionally, FCS staff may observe CONTRACTOR performing duties to ensure quality of delivery and adherence to the curriculum materials. COUNTY has established the following performance measure for CONTRACTOR to meet: Of the people who attend the parent education course, 90% shall respond that their instructor did an “excellent job” or a “good job” in teaching the course and presenting the information. The performance measure may be modified or others added during the course of program operation, upon written agreement of the CONTRACTOR and COUNTY. METHOD OF AWARD In order to qualify, proposers must receive a minimum of 70% of the total points possible. The County may award multiple contracts from this RFPQ. Upon qualification, proposers are placed in a pool of qualified vendors who will be eligible for potential contract awards. There is no guarantee that any contract will be awarded. FUNDING Funding of the work described in this RFPQ is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be provided and the contract will permit the County to add or remove work as necessary depending on availability of funding. The County does not guarantee that any minimum amount of services will be purchased. METHOD OF CONTRACTING A sample Services Contract is attached showing the standard terms and conditions. Carefully review the terms and conditions of the attached sample Services Contract. Additional Contract terms and conditions related to this procurement, if any, are set out below in the section entitled Special Contract Terms and Conditions. TERM OF CONTRACT The contracts awarded from this solicitation will be “fixed term” or “fixed term with options”, which means the maximum contract term will generally be two years in length, or the remaining time of the procurement, whichever is shorter. The initial contract may be from one to five years with option(s) to renew with additional one year periods depending upon length of time available until the procurement ends, continued need for services, funding availability and service performance. CONTRACT NEGOTIATIONS Once selected in the allocation process, the County will initiate contract negotiations with the Proposer. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with another qualified Proposer. This process may continue until a contract agreement is reached. INSURANCE REQUIREMENTS Multnomah County minimum requirements for General Liability/Professional Liability Insurance have been waived for these contracts as long as classes remain virtual and a Multnomah County staff person is monitoring every class. Classes are currently being held virtually and it is unknown if there will be any in-person classes in the future. This does not abolish the Contractor’s obligation to indemnify, defend and hold Multnomah County harmless as required in Contract Terms and Conditions. In addition, Workers compensation insurance at a minimum rate of $500,000 is required unless a completed Exemption form is completed (see Sample Exhibit 4 under Buyer’s Attachments). MINIMUM REQUIREMENTS At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time on the proposal submission deadline. The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Prerequisite page of the Sourcing Event. CONTRACT AWARD AND ALLOCATION PROCESS This is a formal, competitive, Request For Programmatic Qualifications (RFPQ) process as provided for under the authority of PUR-1. No contracts will be issued as a result of this RFPQ process. Our intent is to establish pools of qualified vendors who will be eligible for potential contract awards. There is no limit on the number of vendors that may be qualified under this RFPQ process. Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, Emerging Small Businesses, Service Disabled Veteran and Organizations in providing these services. ALLOCATION PROCESS. Entirely separate from this qualification process, the department will allocate funds to those qualified providers who demonstrate the desired experience, skills, proficiency, certifications, and area of specialty that will best meet and match identified grant writing or fund development consultation needs. The Department will conduct a funds allocation process to distribute available funds according to known system requirements and priorities. Allocations will only be made to providers who previously qualified under this RFPQ. Vendors may not protest funding allocation decisions. Funding allocation decisions will be made as needs arise. Allocation priorities and selection criteria may include:  County and Department strategic priorities  Contractor availability  RFPQ proposal information and evaluation input from the RFPQ raters  Contractor experience with specific funding sources  Past performance  Other factors as deemed appropriate by the funding allocation team Since the allocation process considers a variety of factors, funding may go to qualified Proposers who did not earn the highest overall RFPQ qualification score. Therefore, it will be possible to qualify under this RFPQ process and not receive a funding allocation due to resource limitations and other factors. The Department cannot predict usage of these services and does not guarantee any particular volume of business will be offered to any applicant who qualifies to provide services. After the Department provides written solicitation results to all Proposers and with the completion of the separate allocation process by the Department, its staff will contact the successful and qualified Proposer(s) who will receive an allocation for contract negotiations. Requirements Contracts do not guarantee any level of funding and funding levels may change from year to year. All Proposers seeking to provide services must submit a proposal and receive a minimum 70% of the total points possible in order to qualify. The County reserves the right to qualify additional suppliers for these services as it deems necessary. All qualified suppliers will be added to one vendor pool, from which contracts will be awarded through the allocation process. COMPENSATION AND METHOD OF PAYMENT Payment under this contract will be at a Unit Rate (also known as Fee for Service). Any contracts issued will be a requirements contract whereby services are procured based upon the COUNTY’S need and demand and are paid at the rate established. There is no guaranteed minimum or maximum amount of service or payment established during the contract period. IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request Form" to gain access to participate in a formal Sourcing Event (RFP, RFPQ or ITB) is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date. https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah Required to View Event Prerequisites Required to Enter Bid 15 November 2022 1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information. 2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest. 3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link. 4. VACCINE ATTESTATION - Please read the vaccine attestation requirements in the prerequisite link. 15 November 202215 November 202215 November 202215 November 202215 November 202215 November 202215 November 2022 Buyer Attachments 1. Procedural Instructions (Proposals) 2. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide 3. Sample Services General Agreement Contract.pdf 4. Sample Exhibit 2 - Insurance Requirements.pdf 5. Sample Exhibit 3 - Certification Statement for Corporation or Independent Contractor.pdf 6. Sample Exhibit 4 7. DCJ Terms & Conditions 8. Amendment1Addendum1.pdf 15 November 202215 November 202215 November 202215 November 202215 November 202215 November 2022 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMDg2ODQ2LTgxNzc3NzIzOFByb2NlZHVyYWwgSW5zdHJ1Y3Rpb25zX1Byb3Bvc2FscyAwNi4yNi4xOSAoMSkucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://multco.us/file/73233/download https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMDg2ODQ2LTEyODA2Mjg3MzVTYW1wbGUgU2VydmljZXMgR2VuZXJhbCBBZ3JlZW1lbnQgQ29udHJhY3QucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMDg2ODQ2LTEyODA2Mjk2NjVTYW1wbGUgRXhoaWJpdCAyIC0gSW5zdXJhbmNlIFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMDg2ODQ2LTEyODA2MzAzMTNTYW1wbGUgRXhoaWJpdCAzIC0gQ2VydGlmaWNhdGlvbiBTdGF0ZW1lbnQgZm9yIENvcnBvcmF0aW9uIG9yIEluZGVwZW5kZW50IENvbnRyYWN0b3IucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMDg2ODQ2LTY2ODI0NTUxMlNhbXBsZSBFeGhpYml0XzRfLV93b3JrZXJzX2NvbXBfZXhlbXB0aW9uX2NlcnRpZmljYXRlXzA4XzIwXzEzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMDg2ODQ2LTY4NDQyNjY1MkRDSitUZXJtcythbmQrQ29uZGl0aW9ucy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids.sciquest.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMDg2ODQ2LTEzNDIzNDQ1NTdBbWVuZG1lbnQxQWRkZW5kdW0xLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions Group 1.1: Company Certification Information - This section is not scored Instructions: 1.1.1 State of Incorporation 1.1.2 Date of Incorporation 1.1.3 ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a resident proposer, as described in ORS 279A.120, of the State of _________ and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110. Enter state of residency here: 1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here. 1.1.5 The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified in this sourcing event, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed: 1.1.6 Upload additional explanation as needed 1.1.7 Name of person submitting the Proposal: 1.1.8 Title of person submitting the Proposal: 1.1.9 I represent that I am at least eighteen (18) years of age. 1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature. 1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer. 1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate. Group 2.1: Programmatic Questions (75%) Instructions: 2.1.1 2.1.1 - Please describe your experience teaching educational curriculum to parents undergoing a divorce and/or separation. If you have specific experience with the “Parents Helping Children Cope with Family Change” curriculum, please mention this. (13% of Programmatic Questions.) 2.1.2 2.1.2 - Please describe any related professional or volunteer experience working with families in which the parents are divorcing or separating. (7% of Programmatic Questions.) 2.1.3 2.1.3 - Please describe your knowledge and/or training about child development. (13% of Programmatic Questions.) 2.1.4 2.1.4 - Please describe your knowledge and/or training about domestic or family violence. (20% of Programmatic questions.) 2.1.5 2.1.5 - Please describe your knowledge and/or training about conflict resolution or mediation as dispute resolution models. (20% of Programmatic Questions.) 2.1.6 2.1.6 - Please describe your knowledge and/or training regarding Oregon’s domestic relations laws and practices. (20% of Programmatic Questions.) 2.1.7 2.1.7 - Do you speak fluent Spanish? (7% of Programmatic Questions.) Group 2.2: Responsible Business Practice Questions (25%) Instructions: Multnomah County seeks to reduce the environmental impacts of its operations and to promote fiscal responsibility, social equity, and community and environmental stewardship by integrating sustainability considerations into the procurement process. 2.2.1 2.2.1 - How does your work minimize adverse impacts on the environment? (40% of Responsible Business Practices Questions.) 2.2.2 2.2.2 - Describe how your service delivery has positive economic impacts for the communities you are serving. 20% of Responsible Business Practices Questions. 2.2.3 2.2.3 - Describe in detail your cultural competency, cultural responsiveness, and diversity training. (40% of Responsible Business Practices Questions.) 15 November 202215 November 202215 November 202215 November 202215 November 2022 Product Line Items Product Line Items There are no Items added to this event. 15 November 202215 November 202215 November 202215 November 2022 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 86010000-Education & Training Services 1 EA - Each 86010000 - Education & Training Services 15 November 202215 November 202215 November 2022