Horse Removal Services

Department of Purchasing & Contracting 1300 Commerce Drive, 2nd Floor Decatur, Georgia 30030 Fax: (404) 371-7006 Date: January 26, 2023 Request for Quotation No. 23-3003795 HORSE MANURE REMOVAL SERVICES DeKalb County, Georgia is requesting a quotation for the following: I. Proposed Term: One (1) year with 2 Options to Renew II. Attachments: A. Scope of Work B. Quote Form C. Reference Form and Reference Check Release Statement D. Bidder Affidavit E. Insurance Requirements III. Payment Terms: The County’s official payment terms are Net 30 IV. Scope of Work: See Attachment A V. Federal Work Authorization Program: All qualifying contractors and subcontractors performing work with DeKalb County, Georgia must register and participate in the federal work authorization program to verify the work eligibility information of new employees. In order for a Quotation to be considered, it is mandatory that the Bidders Affidavit, Attachment D, be completed with bidder’s quote. VI. Due Date: All

questions are due to Joydan Holley, via email at jmholley@dekalbcountyga.gov on or before 5:00 p.m. EST on January 31, 2023. Additional Information/Addenda The County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date. Bidders should not rely on any representations, statements or explanations other than those made in this RFQ or in any addendum to this RFQ. Where there appears to be a conflict between the RFQ and any addenda issued, the last addendum issued will prevail. It is the responsibility of the Bidder to ensure awareness of all addenda issued for this solicitation. Please acknowledge the addenda and submit to the DeKalb County Department of Purchasing and Contracting as requested. Bidders may contact the above listed contact person to verify the number of addenda prior to submission. Addenda issued for this RFQ will be posted on DeKalb County’s website, https://www.dekalbcountyga.gov/informalbids. Bidder should regularly check the County’s website for addenda. Quotes are due on or before 5:00 p.m. EST on February 2nd, 2023. Bidder must complete and return the quote form, reference form, bidder affidavit and provide a copy of Bidder’s valid business license to DeKalb County by email to the attention of Toneya Dawson or email to jmholley@dekalbcountyga.gov. All quotes are to be provided on Attachment C, Quote Form. THE COUNTY RESERVES THE RIGHT TO REJECT ANY AND ALL QUOTES, TO WAIVE INFORMALITIES, AND/OR TO RE-ADVERTISE. Thank you for your interest in doing business with DeKalb County. Sincerely, ___________________________________ Joydan Holley Procurement Technician Department of Purchasing and Contracting DR/jh mailto:jmholley@dekalbcountyga.gov https://www.dekalbcountyga.gov/informalbids ATTACHMENT A SCOPE OF WORK I. Scope of Work DeKalb County, Georgia is seeking a well-qualified bidder to submit pricing for the performance of manure removal services at Little Creek Horse Farm, located at 2057 Lawrenceville Hwy., Decatur, GA 30033. The farm requires a 20-yard roll-off for a year-long permanent solution for manure disposal. This roll-off will need to be picked up and returned twice a week (Tuesday and Friday) for a 52-week period. The manure can be disposed of at the Seminole Landfill free of charge. The vendor shall furnish all labor, equipment and supplies to meet the requirement, to include the provision of the 20-yard roll off. ATTACHMENT B QUOTE FORM Service Description Number of Times Per Week Weekly Cost Estimated No. of Weeks Total Price Remove, Empty, and Return 20 Yard Roll off back to Little Creek Horse Farm Two (2) times Per Week Every Tuesday & Friday $ $ The responder declares that he has carefully examined, RFQ No. 23-3003795, Removal of Horse Manure, the Scope of Work contained, and that he proposes and agrees, that if his quote is accepted, to provide the necessary services and furnish all material and labor specified in this RFQ, or necessary to complete the work in the manner therein specified within the time specified, as therein set forth for the following lump sum amount, which sum is hereinafter referred to as “Lump Sum.” Lump Sum Total $_______________________________ $____________________ (State amount in writing on this line) (In Figures) Bidders Name ___________________ Phone Number ______________ Address ____________________________________________________ Email ______________________________ 52 ATTACHMENT C REFERENCE FORM AND REFERENCE CHECK RELEASE STATEMENT List below at least three (2) references, including company name, contract period, contact name, email address, telephone numbers and project name of individuals who can verify your experience and ability to perform the type of service listed in the solicitation. Company Name Contract Period Contact Person Name and Title Telephone Number (include area code) Email Address Project Name Company Name Contract Period Contact Person Name and Title Telephone Number (include area code) Email Address Project Name REFERENCE CHECK RELEASE STATEMENT You are authorized to contact the references provided above for purposes of this RFQ. Signed Title (Authorized Signature of Proposer) Company Name Date ATTACHMENT D CONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned verifies its compliance with O.C.G.A. § 13- 10-91, as amended, stating affirmatively that the bidder submitting a bid, contractor, firm or corporation which is contracting with DEKALB COUNTY, GA, a political subdivision of the State of Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91, as amended]. The affiant agrees to continue to use the federal work authorization program throughout the contract period. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the COUNTY, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91, as amended, on the Subcontractor Affidavit form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the COUNTY, within five (5) days from when the subcontractor(s) is retained to perform such service. _________________________________________ BY: Authorized Officer or Agent Federal Work Authorization (Bidder’s Name) Enrollment Date Number Title of Authorized Officer or Agent of Bidder Identification Number Printed Name of Authorized Officer or Agent Company Name & Address (do not include a post office box) SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 2021 Notary Public My Commission Expires: ________________ 1 RFQ# 21-3003750 P&C Approved 04/18/2019 ATTACHMENT E INSURANCE REQUIREMENTS IMPORTANT NOTICE IMPORTANT – PLEASE READ CAREFULLY & FOLLOW INSTRUCTIONS LISTED HEREIN Insurance must meet the County’s requirements and will be furnished by the successful Bidder(s) upon award. 1. Successful Bidder(s) will advise their insurance agent of the County’s requirements as listed below and that they may not proceed with any work until insurance is provided that is in compliance with these requirements. 2. Contractor’s insurance company or agent must mail, email, or bring an Original certificate of insurance and applicable declarations or endorsements to the DeKalb County address listed within this Insurance provision. Insurance must be from companies able to do business in Georgia and acceptable to the County as follows: a. Certificates must cover: i. Statutory Workers Compensation ii. Employer’s liability insurance by accident, each accident $1,000,000 iii. Employer’s liability insurance by disease, policy limit $1,000,000 iv. Employer’s liability insurance by disease, each employee $1,000,000 v. Business Auto Liability Insurance with a minimum $500,000 Combined Single Limit/Each Occurrence (Including operation of non- owned, owned, and hired automobiles). vi. Commercial General Liability Insurance 1. Each Occurrence - $1,000,000 2. Fire Damage - $250,000 3. Medical Expense - $10,000 4. Personal & Advertising Injury - $1,000,000 5. General Aggregate - $2,000,000 6. Products & Completed Operations - $1,500,000 7. Contractual Liability where applicable b. DeKalb County, GA shall be named as Additional Insured under any General Liability, Business Auto and Umbrella Policies. Coverage shall apply as Primary and non-contributory with Waiver of Subrogation in favor of DeKalb County, Georgia. Such additional insured coverage shall be endorsed to Contractor’s policy by attachment of ISO Additional Insured Endorsement forms CG 20 10 10 01 (ongoing operations) and CG 20 37 10 01 (products- completed operations), or form(s) providing equivalent coverage. 2 RFQ# 21-3003750 P&C Approved 04/18/2019 c. This insurance for the County as the additional insured shall be as broad as the coverage provided for the named-insured Contractor. It shall apply as primary insurance before any other insurance or self-insurance, including any deductible, d. Contractor agrees to waive all rights of subrogation and other rights of recovery against the County and its elected officials, officers, employees or agents, and shall cause each Subcontractor to waive all rights of subrogation for all coverages. e. Certificates shall state that the policy or policies shall not expire, be cancelled or altered without at least sixty (60) days prior written notice to the County. f. Contractor understands and agrees that the purchase of insurance in no way limits the liability of the Contractor. g. The insurance carrier must have a minimum A.M. Best's rating of not less than “A” (Excellent) with a Financial Size Category of VII or better. h. Certificates to contain policy number, policy limits and policy expiration date of all policies issued in accordance with this contract. i. Certificates to contain the location and operations to which the insurance applies. j. Certificates to contain successful contractor’s protective coverage for any subcontractor’s operations. If this coverage is included in General Liability, please indicate on the Certificate of Insurance. k. Certificates to contain successful contractor’s contractual insurance coverage. If this coverage is included in the General Liability, please indicate this on the Certificate of Insurance. l. Certificates shall be issued and delivered to the County and must identify the “Certificate Holder” as follows: m. The successful contractor shall be wholly responsible for securing certificates of insurance coverage as set forth above from all subcontractors who are engaged in this work. DeKalb County, Georgia Director of Purchasing & Contracting The Maloof Center, 2nd Floor 1300 Commerce Drive Decatur, Georgia 30030