On- Call Materials Testing and Special Inspection Services

Description: SCOPE OF SERVICES The selected firm shall perform materials testing and special inspection services for various CIPs and other City projects on an as-needed basis. For each on-call service request, the consultant and the City will agree upon the specific scope of work and cost for that project. Travel time and mileage to and from the City should not be included or charged as part of the services. Travel time and mileage between jobsites within the City related to services rendered should be incorporated into the rates in the fee schedule. Billable work hours or durations will be based on on-site hours and no more than a 2-hour minimum shall be allowed for durations less than 2 hours. Office and laboratory service hours shall be based on the actual hours. The City has the right to retain other consulting firms in its sole discretion when the City believes there will be an economic or other significant advantage for doing so. Materials testing and special inspection

services shall be performed as specified in the design or construction documents, which often refers to the California Department of Transportation (Caltrans) Standard Specifications and Plans. If testing requirements are not identified, the Consultant shall make recommendations to the City’s project manager based on industry standards and best practices. Materials testing and special inspections services may include but not limited to:Material samplingCompaction curves/R-value/sand equivalent/sieve analysis/durabilitySoil or aggregate base compaction testingConcrete compression strengthHot mix asphalt testAC modifierCrumb Rubber ModifierAsphalt rubber binderAsphaltic emulsionSpray rateStructural steel and weldingStaff augmentation for construction inspections Within one working day of completing each test, the Consultant shall provide the City with a written notice describing the test performed and the results of the test, while indicating whether the results are in compliance with the standards and requirements contained in the design and construction documents. If compliance was not achieved, the written notice should include what corrective action is needed to obtain compliance. Prepare a report of the inspection and/or testing results and conclusions/recommendations. Upon receipt of the analytical results, the Consultant shall prepare a summary letter comparing the analytical data to the governing allowable limits. The Summary Report will include copies of the laboratory reports and a sample location map. The Summary Report will provide conclusions and recommendations. Summary report shall be provided to City staff within one week of receipt of the analytical results. The Consultant may be required to assist the City in obtaining approvals and/or permits from County, State, and Federal agencies as required. Publication Date/Time: 4/8/2024 2:00 PM Closing Date/Time: 5/6/2024 4:00 PM Submittal Information: See RFQ Bid Opening Information: See RFQ Contact Person: For additional information, contact Kevin McCourt, Assistant Engineer, at KMcCourt@cityoforinda.org or (925) 253-4251. Qualifications: SEE RFQ Special Requirements: SEE RFQ Related Documents: Sample Contract Form_700_20232025-26 Materials RFP