Parent Educators for Family Court Services

17 March 2022 Parent Educators for Family Court Services Multnomah County Department of Community Justice is seeking Proposers who shall present educational information and materials to parents who have custody and parenting issues before Family Court. 17 March 2022 Released 3/17/2022 9:00 AM PDT Type Request for Intermediate Programmatic Qualifications (RIPQ) Open 3/18/2022 9:00 AM PDT Number RIPQ-123-2022 Close 4/20/2022 4:00 PM PDT Currency US Dollar Sealed Until 4/20/2022 4:00 PM PDT Payment Terms 0% 0, Net 30 17 March 2022 Contacts Charity Lechuga charity.lechuga@multco.us Phone +1 503-988-0101 ext. 80101 17 March 2022 Commodity Codes Commodity Code Description 86010000 Education & Training Services 17 March 202217 March 202217 March 202217 March 202217 March 202217 March 202217 March 202217 March 202217 March 2022 mailto:charity.lechuga@multco.us

PRE-PROPOSAL CONFERENCE: There will not be a pre-proposal conference for this sourcing event. INTRODUCTION Parent Educators provide educational services, materials and information to parents experiencing the transition of separation, divorce, or conflict related to unresolved parental disputes over the care and custody of children, as authorized by the Court and directed by the Department of Community Justice (DCJ), Family Court Services (FCS). SCOPE OF WORK Parent Educators shall present information and materials concerning legal issues, child development, conflict resolution strategies and community resources to parents who have custody and parenting issues before the Court. To achieve this, Parent Educators shall perform the following services: A. As requested by FCS, Parent Educators shall be available to teach (individually or co-teach) the following curriculums: “Parents Helping Children Cope with Family Change” or any other FCS-approved curriculum that meets the Court’s requirements and objectives for parents enrolled in the Parent Education program. B. Parent Educators shall assist FCS program staff with enrolling participants in the program, manage and maintain a class environment conducive to learning and gaining applicable and beneficial parenting skills, and distribute materials, as needed, to participants. C. Parent Educators shall arrive one-half hour prior to the scheduled class start time and shall remain until all participants have left the classroom. D. Parent Educators shall notify FCS staff no less than seven (7) days prior to their scheduled parent education class if they are unable to attend/teach. Parent Educators shall find a substitute for the scheduled parent education class from among the group of contracted parent educators. Parent Educators shall notify FCS that a specified substitute shall teach the class. E. FCS staff shall notify CONTRACTOR three (3) months in advance to inform them of the class schedule and confirm their availability to teach. F. Parent Educators shall attend twice yearly meetings for the purposes of program review and/or development, training in material related to delivering parent education, address general service delivery issues and/or resolve any operational problems. Performance Measures The process for evaluating performance shall consist of CONTRACTOR distributing surveys to class participants at the end of each class. Completed surveys shall be forwarded to FCS staff who shall enter the information into a database. This data shall be forwarded to DCJ’s Research and Planning Unit for analysis. Additionally, FCS staff may observe CONTRACTOR performing duties to ensure quality of delivery and adherence to the curriculum materials. COUNTY has established the following performance measure for CONTRACTOR to meet: Of the parents who attend the parent education course, 90% shall respond that their instructor did an “excellent job” or a “good job” in teaching the course and presenting the information. The performance measure may be modified or others added during the course of program operation, upon written agreement of the CONTRACTOR and COUNTY. METHOD OF AWARD Description In order to qualify, proposers must receive a minimum of 70% of the total points possible. The County may award multiple contracts from this RIPQ. Upon qualification, proposers are placed in a pool of qualified vendors who will be eligible for potential contract awards. There is no guarantee that any contract will be awarded. ESTIMATED PURCHASES As of February 1, 2022 the current rates are as follows:  Parent Education Services (English): $60.00 per hour  Parent Education Services (Spanish): $62.75 per hour  Mandatory Trainings/Meetings Attendance: $60.00 per hour Funding of the work described in this RIPQ is not guaranteed. Fluctuations in funding year to year should be expected. The County cannot assure that any particular level of work will be provided and the contract will permit the County to add or remove work as necessary depending on availability of funding. The County does not guarantee that any minimum amount of services will be purchased. METHOD OF CONTRACTING A sample Services Contract is attached showing the standard terms and conditions. Carefully review the terms and conditions of the attached sample Services Contract. Department of Community Justice Contract terms and conditions related to this procurement are included as a Buyer Attachment.named "DCJ Terms and Conditions". TERM OF CONTRACT The contracts awarded from this solicitation will be “fixed term” or “fixed term with options”, which means the maximum contract term will generally be two years in length, or the remaining time of the procurement, whichever is shorter. The initial contract may be from one to five years with option(s) to renew with additional one year periods depending upon length of time available until the procurement ends, continued need for services, funding availability and service performance. CONTRACT NEGOTIATIONS Once selected in the allocation process, the County will initiate contract negotiations with the Proposer. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with another qualified Proposer. This process may continue until a contract agreement is reached. INSURANCE REQUIREMENTS Multnomah County minimum requirements for General Liability/Professional Liability Insurance may be waived for these contracts as long as classes remain virtual and a Multnomah County staff person is monitoring every class. This does not abolish the Contractor’s obligation to indemnify, defend and hold Multnomah County harmless as required in Contract Terms and Conditions. The Supplier awarded a contract as a result of this sourcing event may be required to provide at a minimum the insurance outlined in the table below if criteria for waiving insurance is not met. The type of insurance required will depend on the type of service and/or products provided under the contract which will be negotiated during the contract process. Exhibit 2 of the attached Sample Contract reflects the minimum insurance typically required of a Contractor with Multnomah County: Type of Insurance Amount Per Occurrence Aggregate Professional Liability n/a $1,000,000 $2,000,000 Commercial Gen Liability n/a $1,000,000 $2,000,000 Commercial Auto Liability Not required Not required Not required Workers Compensation Not required Not required Not required Sexual Abuse n/a Not required Not required ALLOCATION PROCESS. Entirely separate from this qualification process, the department will allocate funds to those qualified providers who demonstrate the desired experience, skills, proficiency, certifications, and area of specialty that will best meet and match identified grant writing or fund development consultation needs. The Department will conduct a funds allocation process to distribute available funds according to known system requirements and priorities. Allocations will only be made to providers who previously qualified under this RIPQ. Vendors may not protest funding allocation decisions. Funding allocation decisions will be made as needs arise. Allocation priorities and selection criteria may include:  County and Department strategic priorities  Contractor availability  RIPQ proposal information and evaluation input from the RIPQ raters  Contractor experience with specific funding sources  Past performance  Other factors as deemed appropriate by the funding allocation team Since the allocation process considers a variety of factors, funding may go to qualified Proposers who did not earn the highest overall RIPQ qualification score. Therefore, it will be possible to qualify under this RIPQ process and not receive a funding allocation due to resource limitations and other factors. The Department cannot predict usage of these services and does not guarantee any particular volume of business will be offered to any applicant who qualifies to provide services. After the Department provides written solicitation results to all Proposers and with the completion of the separate allocation process by the Department, its staff will contact the successful and qualified Proposer(s) who will receive an allocation for contract negotiations. Requirements Contracts do not guarantee any level of funding and funding levels may change from year to year. All Proposers seeking to provide services must submit a proposal and receive a minimum 70% of the total points possible in order to qualify. Minimum Proposal Submittal Requirements None. EVALUATION PROCESS Each evaluator shall independently assign a draft score to each answer based on review of the written proposals. Then the evaluators shall meet at a Proposal Evaluation Session and share their key findings from the proposals. After sharing their findings, each evaluator shall be given an independent opportunity to revise their draft scores and to finalize them. Final scoring by each evaluator will then be summed. IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request Form" to gain access to participate in a Sourcing Event is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date. https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah Required to View Event Prerequisites Required to Enter Bid 17 March 2022 1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information. 2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest. 3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link. 4. VACCINE ATTESTATION - Please read the vaccine attestation requirements in the prerequisite link. 17 March 202217 March 202217 March 202217 March 202217 March 202217 March 202217 March 2022 Buyer Attachments 1. Procedural Instructions (Proposals) 2. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide 3. Sample County Services Contract 4. Sample Exhibit 2 5. Sample Exhibit 3 - Certification Statement for Corporation or Independent Contractor.docx 6. DCJ Terms & Conditions 17 March 202217 March 202217 March 202217 March 202217 March 202217 March 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1061415-817777238Procedural%20Instructions_Proposals%2006.26.19%20%281%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1710609605&Signature=aNoTlLBhRgsXiBOFe2Hi2CF2ZOM%3D https://multco.us/file/73233/download https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1061415-668245753Sample%20county_services_contract_final_1.1.17.%20%285%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1710609605&Signature=fWMbLXvNBQTxSsCmYkJD7e1oaUQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1061415-668245510Sample%20Exhibit_2_-_4-7-15_final.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1710609605&Signature=JjcP%2FutGzKXJYjnQsiiVuGfIzyg%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1061415-1132932584Sample%20Exhibit%203%20-%20Certification%20Statement%20for%20Corporation%20or%20Independent%20Contractor.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1710609605&Signature=y%2BFrIfKLRmabX%2FP0qYyWh7YgoAo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1061415-684426652DCJ%2BTerms%2Band%2BConditions.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1710609605&Signature=%2BOPR7s%2FnlndBKuYaD2s2f8d82Lw%3D Questions Required Questions Group 1.1: Company Certification Information - This section is not scored Instructions: 1.1.1 State of Incorporation 1.1.2 Date of Incorporation 1.1.3 ASSURANCES - Proposer attests that Proposer is either a non-resident proposer or a resident proposer, as described in ORS 279A.120, of the State of _________ and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110. Enter state of residency here: 1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here. 1.1.5 The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified in this sourcing event, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed: 1.1.6 Upload additional explanation as needed 1.1.7 Name of person submitting the Proposal: 1.1.8 Title of person submitting the Proposal: 1.1.9 I represent that I am at least eighteen (18) years of age. 1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature. 1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer. 1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate. Group 2.1: Programmatic Questions (75%) Instructions: 2.1.1 Please describe your experience teaching educational curriculum to parents undergoing a divorce and/or separation. (13 percent of Programmatic Questions) 2.1.2 If you do not have experience teaching educational curriculum to parents undergoing a divorce, please describe any related professional or volunteer experience working with families in which the parents are divorcing or separating. (7 percent of Programmatic Questions) 2.1.3 Please describe your knowledge and/or training about child development. (13 percent of Programmatic Questions) 2.1.4 Please describe your knowledge and/or training about domestic or family violence. (20 percent of Programmatic Questions) 2.1.5 Please describe your knowledge and/or training about conflict resolution or mediation as dispute resolution models. (20 percent of Programmatic Questions) 2.1.6 Please describe your knowledge and/or training regarding Oregon's domestic relations laws and practices. (20 percent of Programmatic Questions) 2.1.7 Do you speak fluent Spanish? (7 percent of Programmatic Questions) Group 2.2: Responsible Business Practice Questions (25%) Instructions: Multnomah County seeks to reduce the environmental impacts of its operations and to promote fiscal responsibility, social equity, and community and environmental stewardship by integrating sustainability considerations into the procurement process. 2.2.1 How does your work minimize adverse impacts on the environment? Evaluation Criteria: We want an explanation of how energy is conserved in the delivery of services with metrics that include water and energy savings, waste minimization, and toxic reduction. (40 percent of Responsible Business Practice Questions) 17 March 202217 March 202217 March 202217 March 202217 March 2022 2.2.2 Describe in detail your cultural competency and diversity training, and the expectations of recruited staff that will be working with diverse populations to ensure program values and goals are met. Evaluation Criteria: Must demonstrate through stories & metrics how the organization has created new ways to successful workforce, recruitment, hiring, retention, internship, and succession planning. (40 percent of Responsible Business Practice Questions) 2.2.3 Please describe how your service delivery has positive economic impacts on the communities you are serving? We are looking to see how service delivery will help the client and community have positive economic effects. Please include developing a workforce that internally that is from the community, providing services that aid in obtaining job skills, and assisting in building a business community where services are delivered. (20 percent of Responsible Business Practice Questions) 17 March 202217 March 202217 March 202217 March 202217 March 2022 Product Line Items Product Line Items There are no Items added to this event. 17 March 202217 March 202217 March 202217 March 2022 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 86010000-Education & Training Services 1 EA - Each 86010000 - Education & Training Services 17 March 202217 March 202217 March 2022