Printing and Mailing Services for Tax Billing & Collections

"CITY OF PAWTUCKET\n\nREQUEST FOR PROPOSALS\n\n23-022\nPrinting & Mailing Services\nFor Tax Billing and Collections\n\n" "Contents:\n\n1.0 Bid/Solicitation Information\n\n2.0 Instructions and Notifications to Bidders\n\n3.0 Overview\n\n4.0 Scope of Work\n\n5.0 Insurance\n\n6.0 Acknowledgement of Risk and Hold Harmless Agreement\n\n70 Additional Insurance Requirements\n\n8.0 Proposal Content and Organization\n\n9.0 Evaluation Criteria\n\n10.0 Miscellaneous\n\n11.0 Bid Form\n\nAppendix A Anti-Kickback Acknowledgement\n\nAppendix B City of Pawtucket Purchasing Rules and Regulations and\nTerms and Conditions of Purchase\n\nAppendix C Remittance Processing Payment Document Guidelines\n\nAppendix D Samples of Bill/Invoice/lnsert/Envelope\n" "1.0 - Bid/Solicitation Information\n\nSchedule\n\nPre-Bid/ProposalConference: x No |_]Yes\n\nRequests for Further Information: January 31, 2023 by 4:00 PM\n\nRequests for information or clarification must be made electronically to the attention

of:\nPeter Wingate - Purchasing Director\n\nE-mail: pwingate@pawtucketri.com\n\nPlease reference the RFP / LOI number on all correspondence. Answers to questions\nreceived, if any, will be posted on the internet as an addendum to this bid solicitation.\n\nRFP Submission Deadline: February 9, 2023 at 12:00 PM\n\nLate submittals will not be considered.\n\nProposals must be mailed or hand-delivered in a sealed envelope marked with the\nRFP/Bid #and Project Name to:\nPawtucket City Hall - Purchasing Office\n137 Roosevelt Avenue\nPawtucket, Ri 02860\n\nSealed bids will be Opened on February 9, 2023 at 4:00 PM at a Purchasing Board\nMeeting in the Chamber of Pawtucket City Council located on the 4\u00ae floor of the City\nHall.\n\nBonds/Surety/Retainage Required\n\nSurety Bond: X No [_]Yes\n\nBidder is required to provide a bid surety in the form of a bid bond or certified check\npayable to the City of Pawtucket in an amount not less than five percent (5%) of the bid\nprice.\n\nPerformance Bond: X No [_]Yes\n\nThe successful bidder will be required to furnish all insurance documentation as outlined\nin the attached Purchasing Rules & Regulations and General Terms & Conditions of\nPurchase.\n\nRetainage: X No [_|Yes\n\nPer RIGL 37-12-10, a retainer of five percent (5%) will be deducted from payments\nmade to the vendor to secure satisfactory performance of the contractual work.\n\n" "Miscellaneous\n\nThe bid process and resulting contract are subject to the Rules and Regulations and\nGeneral Terms and Conditions of Purchase. Submission of a bid in response to this\nsolicitation is acknowledgement and acceptance of these Rules and Regulations and\nGeneral Terms and Conditions of Purchase.\n\nThe City of Pawtucket reserves the right to award on the basis of cost alone, accept or\nreject any or all bids, and to act in its best interest including, but not limited to, directly\nnegotiating with any vendor who submits a proposal in response to this RFP and to\naward a contract based upon the results of those negotiations alone. Proposals found\nto be technically or substantially non-responsive at any point in the evaluation process\nwill be rejected and not considered further. The City of Pawtucket may, at its sole\noption, elect to require presentations(s) by bidders clearly in consideration for award.\n" "2.0 - Instructions and Notifications to Bidders\n\ne It is the vendor's responsibility to examine all specifications and conditions\nthoroughly, and comply fully with specifications and all attached terms and\nconditions. \\Vendors must comply with all Federal, State, and City laws,\nordinances and regulations, and meet any and all registration requirements\nwhere required for contractors as set forth by the State of Rhode Island. Failure\nto make a complete submission as described herein may result in a rejection of\nthe proposal.\n\ne All costs associated with developing or submitting a proposal in response to this\nRequest, or to provide oral or written clarification of its content shall be borne by\nthe bidder. The City of Pawtucket assumes no responsibility for these costs.\n\ne A submittal may be withdrawn by written request to the Purchasing Agent by the\nproposer prior to the stated RFP deadline.\n\ne Prior to the proposal deadline established for this RFP, changes may be made to\na proposal already received by the City if that vendor makes a request to the\nPurchasing Agent, in writing, to do so. No changes to a proposal shall be made\nafter the RFP deadline.\n\ne Proposals are considered to be irrevocable for a period of not less than ninety\n(90) days following the opening date, and may not be withdrawn, except with the\nexpress written permission of the Purchasing Agent. Should any vendor object\nto this condition, the vendor must provide objection through a question and/or\ncomplaint to the Purchasing Agent prior to the proposal deadline.\n\ne AII pricing submitted will be considered to be firm and fixed unless otherwise\nindicated herein.\n\ne The vendor has full responsibility to ensure that the proposal arrives at the\nPurchasing Division Office prior to the deadline set out herein. The City assumes\nno responsibility for delays caused by the U.S. Postal Service or any other\ndelivery service. Postmarking by the due date will not substitute for actual receipt\nof response by the due date. Proposals arriving after the deadline may be\nreturned, unopened, to the vendor, or may simply be declared non-responsive\nand not subject to evaluation, at the sole discretion of the Purchasing Agent. For\n\nthe purposes of this requirement, the official time and date shall be that of\nthe time clock in the City of Pawtucket\u2019s Purchasing Office.\n\ne It is intended that an award pursuant to this Request will be made to a prime\ncontractor, who will assume responsibility for all aspects of the work. Joint\nventure and cooperative proposals will not be considered, but subcontracts are\npermitted, provided that their use is clearly indicated in the bidder's proposal, and\nthe subcontractor(s) proposed to be used are identified in the proposal.\n\n"