RFP Building Demolition

Page | 1 Request for Proposal; Building Demolition RFP Close: Dec 6, 2023 @ 2:00 p.m. Issued By: City of Fargo Inspections Department 225 4th Street North Fargo, ND 58102 Page | 2 City of Fargo Inspections Department is issuing a Request for Proposals (RFP) for "Building Demolition" Demolition of Structure address: 1809 14 Ave S Fargo, ND 58103 Qualified firms interested in responding to the RFP are required to do so by: 2:00 p.m. on December 6, 2023. Proposals received after the above cited date and time will be considered late and will not be accepted. All proposals must be submitted to: City of Fargo Auditors 225 4th Street N. Fargo, ND 58102 Office hours are 7:45 am to 4:30 pm, Monday through Friday, excluding holidays. Please make sure the envelope or package is marked: "Building Demolition – 1809 14 Ave S, Fargo ND 58103" Any questions regarding this RFP, please contact Laura Langdahl at: 701.476.6710. Thank you for your interest. Page | 3 CITY OF FARGO SPECIFICATIONS BUILDING

DEMOLITION PART 1 - GENERAL The work to be done under these Specifications shall include all labor, materials, equipment and services necessary to complete all demolition work of a structure located at: Structure Address The City reserves the right to cancel this RFP in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date. The City by this RFP does not promise to accept the lowest cost or any other proposal and specifically reserves the right to reject any or all proposals, to waive any formal proposal requirements, to investigate the qualifications and experience of any Proposer, to reject any provisions in any proposal, to modify RFP contents, to obtain new proposals, to negotiate the requested services and contract terms with any Proposer, or to proceed to do the work otherwise. The City hereby notifies all proposers that it will affirmatively ensure that regarding any contract entered, pursuant to this request, minority business enterprises will be afforded full opportunity and are encouraged to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. The City reserves the right to accept or reject any and all proposals that is in the best interest of the City. All questions and inquiries will be addressed to: Inspections Representative for this project: Laura Langdahl Contact phone number: 701.476.6710 or llangdahl@fargond.gov TIMEFRAME FOR PROJECT: Request for Proposal Available: November 20, 2023 Mandatory Pre-Proposal Meeting: November 28, 2023 @ 2PM Request for Proposal Due by: December 4, 2023 @ 2PM Selection approved by Commission: December 11, 2023 Permit secured by: December 12 @ 4PM Asbestos sampling results deadline: N/A Demolition of building(s) by: January 15, 2024 PART 2 – SCOPE OF WORK 3.1. PROTECTION OF EXISTING FACILITIES The contractor shall, as soon as he receives a Notice to Proceed with the work, if not done previously, enter the premises and do any and all things necessary to protect the premises from damage by unauthorized persons. The contractor shall protect all existing equipment, pavements, tracks, poles, pipes, utilities, etc., which are not affected by demolition work. All roofs and walls affected by demolition work shall be kept weather-tight. The contractor shall provide all shoring, bracing, tarps, temporary partitions, barricades, and/or other safety devices deemed necessary by the engineer for the protection of existing facilities. Page | 4 3.2. OWNERSHIP OF PROPERTY No right, title property or interest of any kind whatsoever in or to the land or premises upon which such buildings or structures stand, is created, assigned, conveyed, granted, or transferred to the contractor, or any other person or persons, except only the license and right of entry to remove such buildings and structures in strict accordance with the Contract. Only such property may be salvaged by the contractor other than specified by the City of Fargo, and in the event of any doubt respecting the ownership of any particular property, the contractor shall request from the City of Fargo a written statement respecting its ownership. All salvage becomes the property of the contractor, but storage of such materials and equipment of the project area will not be permitted except for the duration of the contract. After final grade is completed and all other work is finished, site shall be clean with no storage or debris. Personal property of third persons or of occupants of building on the site shall not become the property of the contractor. 3.3. RODENT EXTERMINATION After the contractor has been awarded the bid and prior to commencing demolition work, the City of Fargo Health Department shall be contacted and proper action shall be taken, if necessary, for rodent extermination. If the Health Department determines that a rodent problem exists, the contractor shall hire an approved exterminator for removal of the rodent problem, the costs of which shall be handled as an extra to the contract with the costs being assessed against the property. 3.4. DEMOLITION REQUIREMENTS The work under this contract shall consist of the following: A. Demolition and removal of all structures on the site as stated here:  Detached, single stall garage only. Walls, roof and any items within to be removed. If slab is in good condition it may be left. If not, fill, grading and seeding will be required.  House is to be left as is. B. Removal of all exterior foundation walls and floors. C. Removal of all other walls, partition walls, columns, piers, beams, or other projections, basement floors, and all footings. D. Utility lines. 1) Remove and seal storm and/or sanitary sewer lines leading from buildings being demolished to the main sewer line in the street. 1a) When buildings are demolished on lots that are adjacent to rivers, drains, or wetlands, additional measures shall be taken to seal the sanitary sewer. A bid item for “Sewer Service Closure” shall consist of excavating to the existing sewer service in the boulevard or designated location, installing a PVC cap on the street side of that sewer, and pumping a sand & cement grout into the river or “wet” side of the sewer service to provide a minimum 10-foot-long plug, followed by backfilling with the excavated material. 2) The City of Fargo Water Department, at no cost to the contractor, will shut off water at the curb box and remove water meters from the buildings upon receipt of notification from the contractor that the building or Page | 5 buildings have been vacated. The contractor shall be responsible for removal of all water lines from the building to the main water line in the street and cap. 3) The cost of shutting off the corporation valves and/or gate valves at the water main will be borne by the contractor and shall be to the satisfaction of the City of Fargo Water Department with written approval by them. 4) Gas services shall be turned off at existing valves by and under the supervision of the utility company owning the service. Notification of termination of gas service shall be made to the appropriate division of Northern States Power Company. Gas will be shut off at the gas main in the street and all gas meters will be removed by the utility company at no cost to the contractor. 5) Disconnect electric wires as per rules and regulations of authorities having jurisdiction. Notification of termination of electric service shall be made to Northern States Power Company. Northern States Power Company will remove meters, poles, overhead wires, and transformers at no cost to the contractor. 6) Disconnect communication company wires such as telephone, television, internet, etc., as per rules and regulations of authorities having jurisdiction. Notification of termination of telephone service shall be made to the telephone company. The Telephone Company will remove poles and overhead wires, at no cost to the contractor. Any equipment or wires left by the Telephone Company within the building will be intentional on their part and will be removed by the contractor. The contractor must coordinate with the communication company as required. 7) The contractor shall arrange removal of any other wires. 8) Maintain and preserve utilities traversing premises as long as same are required. E. Removal from the basement of all piping, boilers, or other fixtures, and all wood, furniture, rubbish, or other debris. F. Removal of all concrete basement floors. G. Remove all foundation walls, partition walls, footings, columns, piers, beams, or other projections from basements, cellars, and other excavations with the exception of exterior walls that lie on the boundaries formed by the adjoining streets and alleys. H. All basements indicated shall be filled. Where excavations or open basements are not backfilled within 24 hours, the contractor will be required to encircle the open area by a standard snow fence, or equal type of fencing, for safety reasons. I. Performance of all other incidental work necessary to fully complete the contract. J. Walls over ten feet high of any width or length shall not remain standing after working hours unless adequate lateral support is provided. K. Upon completion of demolition, sufficient filling and grading shall be done to bring the area of demolition up to the same level as open excavation perimeter and drainage provided per Section N below. Frozen fill is Page | 6 not allowed. The backfill will be of clay soil, compacted to a density of 90% unless otherwise specified. The contractor will have an independent testing agency test the backfill. A minimum of two passing tests at various depths will be taken and furnished to the City. The cost of testing will be incidental to the cost of the project. L. Materials: Topsoil, Fill, Seeding and Fertilizer 1) Topsoil - Import. Imported topsoil shall be fertile loamy material having a p H between 5.5 and 6.5 that is free from roots, vegetation or other debris of such size and quantity that prevents proper placement of the topsoil, free of stones, noxious weeds, seeds and/or other roots, and other debris. 2) Salvaged Topsoil. Topsoil that is stripped and reused on the site shall be free from roots, vegetation or other debris of such size and quantity that prevents property placement of the topsoil, free of stones and clods over 1⁄2-inch in greatest dimension. 3) Clay Fill. Clay for fill material shall be cohesive and consist of material classified by ASTM D-2487 as CL or CH. Gradation shall not have less than 40% by weight passing the No. 200 sieve. The liquid limit (L.L.) shall be greater than 25% and plasticity index (P.I.) greater than 10 percent. The material shall be free of ice, snow, frozen earth, trash, debris, sod, roots, organic matter including silts which are unstable, inorganic materials too wet to be stable or stones larger than 3-inches in any dimension. 4) Seed. All seed shall be labeled in accordance with U.S. Department of Agriculture rules and regulations under the Federal Seed Act in effect on the date of the invitation to bids. Seed shall be furnished separately or in mixture in standard sealed containers. Damaged, wet, or moldy seed will not be accepted. All seed shall meet the minimum requirements for purity and germination. No purity or germination tolerance will be allowed. Weed seed shall not exceed 0.5% of the total mixture, and seed shall contain no noxious weed seed of the state from which seed is to be shipped. 4a) Type B- Parks, Boulevards, Private Property, Built-Up Areas: Percentage Kind of Seed by Weight Purity Germination Kentucky Bluegrass 60% 90% 85% Creeping Red Fescue 10% 90% 85% Fine Leaf Perennial Ryegrass 30% 95% 90% Percent by weight shall be plus or minus 5% on all seed types. Rate of Seeding = 220 Pounds Per Acre (5 Pounds Per 1,000 Sq. Ft.) 4b) Seeding Seasons. All seedbed preparation and seeding shall be done between the dates of April 15th and July 1st or between the dates of August 15th and September 15th or the contract deadline, whichever occurs first. Any planting done between the dates of July 1st and August 15th will be allowed only with prior written permission of the Inspector and will be at the Contractor’s own risk. The addition of 10 pounds of oats per acre to the specified amount of seed shall be added at no additional cost to the city. If the seeding fails to produce a uniform growth, the seeding shall be repeated until the required growth is achieved. Dormant fall seeding will be allowed with approval from the Inspector. Typical times or dormant seeding are from late October to early November with the soil in a cool condition. No seed shall be sown on frozen ground. Page | 7 5) Fertilizer. Fertilizer shall be a standard commercial grade product, free flowing and suitable for application with mechanical equipment, delivered in clean, sealed, moisture-proof & properly labeled containers bearing the name, trade name or trade mark and warranty of the producer. Fertilizers shall be recommended for grass, supplied separately or in mixtures. Fertilizer shall conform to all State and Federal regulations. All fertilizer shall contain slow release nitrogen in the form of inorganic chemicals amounting to at least 50% of the available nitrogen specified. 5a) Type A & Type B Seeding: Starter Fertilizer: Fertilizer shall be 12-24-12 at an application rate of 220 pounds per acre (5 pounds per 1,000 sq. Ft.). 5b) Mulching – Type 1 (Hydro Mulch): Hydro mulch shall be virgin wood fiber mulch for use in hydraulic planting, cooked cellulose fiber which shall have the property of dispersing readily in water and shall have no toxic effect when combined with seed or other materials. The mulch shall be treated with a tackifier to enhance mulch placement and adherence to the soil. A green colored dye which is nontoxic to plant growth shall be used. Wood cellulose fiber shall be packaged in new, labeled containers, shall have an equilibrium air- dried moisture content of 12% plus or minus 3% at time of manufacture, and shall have a pH range of 3.5 to 5.0. The homogenous slurry or mixture shall be capable of application with power spray equipment. Hydro mulch shall be applied at a rate of 2,000 pounds per acre (45 pounds per 1,000 sq. Ft.). No sawdust, straw mulch, or byproduct mulch will be allowed M. All rubbish, non-reusable fill, debris, equipment, etc., resulting from demolition work shall be removed from the premises during and/or upon the completion of work, leaving the site area acceptable to the satisfaction of the inspector. N. Site restoration shall consist of fine grading the site to ensure positive drainage and conform to the surrounding sites. The contractor shall overlay the demolition site with black dirt and grass seed upon completion of the project. Seeding must be completed under suitable conditions as to encourage and maintain grass growth. O. The contractor shall furnish the disposal site for all demolition materials. The disposal site shall be approved and/or certified to accept all materials from the demolition. For single family houses, all materials that are capable of being recycled, shall be recycled. Capable materials shall include but not be limited to steel, wiring, etc. Materials encased inside of walls, floors and floor/ceilings do not need to be removed prior to demolition. P. The contractor shall take whatever steps necessary to control dust during demolition and removal. The contractor will monitor the haul road for debris. If required, water shall be sprayed to adequately wet the debris to control dust during the entire demolition process. The Contractor shall provide the watering equipment or obtain a water meter from the City of Fargo to connect to a fire hydrant to satisfy this requirement. The watering requirement will be waived if temperatures are below freezing. All trucks hauling demolition debris shall be tarped, so construction debris is contained from the demolition site to the disposal site. The Contractor shall monitor & collect debris on the haul road associated with the demolition project. Q. Thermostats containing mercury must be disposed of into landfills, contingent upon acceptance by the landfill authority. Disposal is enhanced by covering the mercury containing device with soil before breaking the mercury container. This helps to bind the mercury with the soil rather than it being released to the atmosphere where the vapor poses a health concern. Any cost associated with the disposal of a thermostat containing mercury shall be included in the demolition bid item. Page | 8 R. Permits & Notifications The Contractor shall provide an anticipated construction schedule. If the construction schedule changes the Contractor shall be required to supply a revised schedule. It will be anticipated that demolition can be performed within 2 weeks of authorization. The Contractor shall also be required to notify adjoining property owners 48 hours in advance of any parking restrictions/street closings affecting access to their property. This can be accomplished by posting temporary laminated signs in the vicinity of the closure/work zone. The Contractor shall be responsible for obtaining all permits necessary for demolition of each structure. Permit costs shall be included in the Demolition bid item. Permits shall include but are not limited to:  Obtaining a demolition permit from the City of Fargo Inspections Department. Water and sewer services to buildings to be demolished must be capped or provisions made as required by the City of Fargo prior to the issuance of a demolition permit. If alternative water and sewer disconnection is requested, a plan must be submitted for review.  Obtaining all permits from the City of Fargo Engineering Department to transport equipment into and out of each site.  Completing & submitting an Erosion & Sediment Control Permit from the City of Fargo Engineering Department.  Completing & submitting an Asbestos Notification of Demolition and Renovation to the NDDOH if required; Must be submitted 10 working days prior to the demolition of the structure(s). Submitting a Lead-Based Paint Notification of Abatement and Demolition Clearance to the NDDOH if required; Must be submitted 10 working days prior to the demolition of the structure(s). When submitting this form check yes in box III under the assumption that the structure has lead paint. Fill in all other areas of the form that apply. S. Asbestos Testing Required: ___ Yes X No (EPA Requirement as per Jane Kangas, ND Department of Health) Asbestos Notification of Demolition and Renovation forms must be completed by the Contractor and submitted to the North Dakota Department of Health if required. If necessary the cost of testing, abating & monitoring required during demolition activities for compliance shall be included in the bid item for demolition.  Asbestos allowance will not be factored into the low bid If necessary the cost of testing, abating & monitoring required during demolition activities for compliance shall be included in the bid item for demolition. All abatement activities must be conducted in accordance with requirements set forth by the North Dakota Department of Health and the EPA’s NESHAP Regulation. The City of Fargo shall not be held responsible if the Contractor fails to abide & comply with the guidelines as stated above. T. Demolition of Structures with Asbestos: Required: Yes X No Page | 9  Asbestos allowance will not be factored into the low bid Regulated asbestos containing materials must be abated prior to commencing demolition activities if required. Non-regulated category 1 non-friable asbestos may remain in place during demolition activities if the criteria listed in the Demolition Survey recommendations are adhered to. The Contractor shall assign the removal of regulated asbestos containing materials to an asbestos removal Contractor licensed with the State of North Dakota. The Contractor shall submit to the City of Fargo documentation certifying that regulated asbestos was removed from the properties and shall follow all rules and regulations regarding asbestos removal. The City of Fargo shall not be held liable for actions or damages caused by the Contractor or his subcontractors if asbestos is not properly removed & disposed during demolition activities. The Contractor shall notify the City of Fargo landfill when asbestos containing materials will be transported and disposed of at the landfill. The Contractor shall submit a waste manifest form to the landfill when disposing waste containing asbestos. The cost for all landfill tipping fees & subcontracting asbestos abatement shall be included in the bid item for demolition. U. Lead Based Paint The City of Fargo will not be requiring the Contractor to perform abatement of lead-based paint in any of the structures to be demolished or moved. After the structure & debris have been removed & the site is backfilled, the City will require that a risk assessor perform a visual inspection for any paint chips. Any paint chips found shall be removed from the site by the Contractor & disposed according to all applicable rules & regulations for lead paint disposal. V. Miscellaneous Solid Waste (MSW) The owner was notified of the demolition of this structure and should have removed all personal belongings from the property. However, some materials may have been left behind and will need to be removed by the Contractor during the demolition process. Disposal of all Miscellaneous Solid Waste (MSW) shall be incidental to the price bid for demolition. This shall also include any items that would need to be properly disposed at a hazardous waste facility. The Contractor may deposit all hazardous waste material to the City of Fargo Household Hazardous Waste (HHW), if given prior approval by the manager of the HHW, at no charge during business hours. The City of Fargo HHW building is located at #606 43 1/2 Street North. W. Clearing & Grubbing Prior to topsoil stripping, all topsoil shall be made to be free from surface vegetation over six inches in height, trash, stones, and all other debris by clearing and grubbing. The Engineer will establish the limits for clearing and grubbing and designate all trees, shrubs, plants and other items that are to be removed. Unless otherwise specified, all material cleared and grubbed shall be disposed of at the City of Fargo Landfill. X. Tree Removal The Inspections Representative, under direction of the forestry personnel, will mark all trees that are to be removed; the Contractor shall not remove any tree not marked for removal. The Contractor shall take all appropriate precautions to protect trees that are not marked for removal. All tree removals shall include pulling from the ground and removing the root ball (stump) of all removed trees. In no case will grinding of the root ball be allowed. Page | 10 Y. Topsoil Stripping Where topsoil stripping requirements are not outlined in the Special Instructions, if required by the Inspections Representative, the entire thickness of existing topsoil shall be stripped. Topsoil that is temporarily stockpiled for respreading on the project shall be piled within the construction limits delineated by the Inspector. Where the plans or Special Instructions call for permanent stockpiling of topsoil, the costs to haul and shape the material to a drainable, mowable stockpile shall be included in the contract price for topsoil stripping. PART 3 - GUARANTEE, MEASUREMENT & PAYMENT 4.1. GUARANTEE The guarantee shall cover the contract as to workmanship and material for a period of six (6) months from the date of final acceptance and payment. 4.2. MEASUREMENT AND PAYMENT The method of payment shall be as indicated in the contract proposal. Payment for “Sewer Service Closure”, when designated, shall include all cost associated with the plugging of the sewer service as provided in Section 3500 – 3.4.D.1a. and will be on a per each basis. Any item of work necessary to properly complete the demolition work which is not included in the bid items in the contract proposal shall be considered an incidental item; the cost shall be charged to other items. PART 4- SUBMITTAL OF PROPOSAL/CONTRACT 5.1. CONTRACT Refer to “General Instructions to Bidders” document located on the Bidding Resources section of the City of Fargo website, Section IB-6 “Forms of Proposals”. Any reference to work on the contract or on specifications, this document shall govern. Proposal must include the following information: 1. Project Name and address. 2. Description of work. 3. Bidder’s Name, Address, Email, and contact Phone Number. 4. Asbestos cost to be $5,000 allowance. -Please note on bid if asbestos allowance is included. -Asbestos sample, test, and abatement invoices are required with final payment request. -Asbestos abatement is a requirement by the State of North Dakota. 5. Itemized capping utility costs including capping at the main 6. Itemize tree removal costs -See forestry note. A signed proposal and these specifications will become the complete contract. Page | 11 Exceptions & Deviations Proposer shall fully describe every variance exception and/or deviation. List the item number here and fully explain any items in non-compliance with specification. Additional sheets may be used if required. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Page | 12 PROPOSAL FORM Building Demolition City of Fargo – Inspections Department Company Name: ____________________________________________________ Company Address: ___________________________________________________ Address of Demolition work to be performed: _____________________________ Cost: Demolition to include demolition, removal and dispose of structure, basement, foundation, remaining contents: $______________________________ Sewer and water cap in boulevard until spring when they can be capped in the street: To include Street repair and traffic control: $______________________________ Lot to be filled, compacted and brought to grade for proper drainage: $______________________________ Seeding, fertilizing, and hydro mulching: $______________________________ Clearing of trees per Forestry notes: $______________________________ Asbestos Allowance: $___________________________ Additional items: __________________________ $___________________________ TOTAL COST: $_________________________________________ [ ] Contractors License number: _________________________ By: ______________________________________________________________ (Name) (Signature) ______________________________________________________________________________________________ (Title) (Email) (Phone)