LED Sports Lighting Project- REVISED

Educating the Future PO Box 400, Lincolnton, NC 28093 Phone: 704-732-2261 Fax: 704-736-4321 Request for Proposal - LED Sports Lighting November 16, 2023; Revised Item #21 December 1, 2023 Lincoln County Schools is accepting bids for LED sports lighting upgrades that meet the North Carolina High School Athletic Association’s (NCHSAA) lighting standards and provide uniformity at its athletic facilities. The upgrades are scheduled for the sites listed below. East Lincoln High School 6471 Highway 73, Denver, NC 28037 Lincolnton High School 803 North Aspen Street, Lincolnton, NC 28092 North Lincoln High School 2737 Lee Lawing Road, Lincolnton, NC 28092 West Lincoln High School 172 Shoal Road, Lincolnton, NC 28092 Betty G. Ross Park 800 South Madison Street Lincolnton NC 28092 NCHSAA Lighting Standard:

target="_blank">https://www.nchsaa.org/wp-content/uploads/2020/09/M-2128-enUS-6_NCHSAA_Lighting_Standards.pdf Scope of Work: 1. Contractors will need to provide individual pricing for each field/court, furnish and install new LED sports lighting fixtures, and poles (if needed) at the following sites. • East Lincoln High School o Football Field o Baseball Field o Softball Field o Tennis Courts • Lincolnton High School o Football Field o Baseball Field o Soccer Field o Tennis Courts • North Lincoln High School o Football Field o Baseball Field o Softball Field o Tennis Courts • West Lincoln High School o Football Field o Baseball Field o Softball Field o Soccer/Track o Tennis Court • Betty G. Ross Park (Optional Bid) o Softball Field https://www.nchsaa.org/wp-content/uploads/2020/09/M-2128-enUS-6_NCHSAA_Lighting_Standards.pdf Educating the Future PO Box 400, Lincolnton, NC 28093 Phone: 704-732-2261 Fax: 704-736-4321 2. Meet all NCHSAA lighting standards (see link above) which are incorporated by reference herein and made part of this Request for Proposal. 3. If new poles are required, they should meet specifications to hold light fixtures and speakers. 4. It will be the responsibility of the contractor to remove and properly dispose of the existing light poles, lights, and panels. 5. The electrical contractor will supply new conductors to the poles, and install copper wire in the PVC conduits, if needed. 6. Locate underground lines if digging is to be performed. The owner will provide the location of irrigation lines (if applicable); however, the repair of underground utilities damaged during construction shall be the responsibility of the contractor. 7. Fencing damages or removal will be replaced by the contractor. 8. Damage caused to the existing site during construction must be repaired to its original state. 9. The contractor will coordinate all power related items with the local power company. 10. Sports lighting poles and structures are to be installed per the Wind Load Builders Code for Lincoln County. 11. The contractor will pay for and provide permits required by Lincoln County’s permit office to perform the scope of work. If stamped electrical drawings are required by Lincoln County’s Permit Office, the drawings should be included in the bid. 12. All trenches are to be filled and stamped thoroughly. All disturbed areas are to be re-seeded and covered with straw by the contractor. Concrete or asphalt that has to be crossed, must be repaired to its original state by the electrical contractor. All open trenches and hole boring shall be guarded/barricaded by the contractor during construction or installation. 13. The contractor is solely responsible for all job-site safety requirements. 14. All aiming of the lights are to be provided by the sports lighting manufacturer’s point by point photometric design. 15. A formal light test shall be conducted in the presence of the owner. Readings will be presented and must meet the required levels and uniformities set forth by the NCHSAA. 16. Lighting control systems must be installed to reduce glare and light spillover. 17. The LED lighting system shall be UL listed as a complete system. 18. The LED lighting system must have the capability for dimming and zone control. 19. The LED lighting system must have a web based remote facility management system. 20. The contractor must have after hour/weekend technical support available. 21. The LED lighting system should have a minimum of a 10-year warranty on all parts and labor. Extended warranty, if available, should be priced at 5, 10, or 15 years and shown separately in the bid submission. Educating the Future PO Box 400, Lincolnton, NC 28093 Phone: 704-732-2261 Fax: 704-736-4321 22. The contractor will train school staff, IT staff, and designated Administrative staff on the use of and all aspects of the lighting system. 23. The contractor will provide LED sports lighting references for projects completed over the last three years in North Carolina. 24. LED lighting systems that do not meet NCHSAA criteria after installation shall be upgraded at the contractor’s expense. 25. The contractor will be required to work around athletic schedules during construction and the retrofitting process. 26. The lighting systems must have lighting for spectator egress during a power outage and emergency evacuation (to be discussed at site visit). 27. Provide optional pricing for fan or entertainment lighting packages (colors and color changing) for football fields only. Contractors must schedule a site visit prior to bidding. Site visits can be scheduled by contacting Mr. Ted Ramsey, Maintenance Director, or Mr. Eric Eaker, Chief Operations Officer. • Mr. Ted Ramsey, Maintenance Director tramsey@lcsnc.org or 704-736-1017, extension 40103 • Mr. Eric Eaker, Chief Operations Officer eeaker@lincoln.k12.nc.us or 704-736-1017, extension 30225 Bid Requirements: Bids that do not contain all of the information that has been requested will not be considered during the bid opening. All bids should include the following. ● All bids must be sealed. (see instructions below) ● Itemized cost for labor and materials for each field by school ● A total price to perform the entire scope of work ● Detailed warranty information and the process to file warranty claims ● Price for extended warranty by 5, 10, and 15 years ● Estimated time to complete each field/school ● An executed bid bond, as required by NC Law (Bid Bond form attached) ● Execution of appropriate MBE/HUB forms (forms attached) Attachments The following Construction Documents are attached to and incorporated herein to the Request for Proposal. ● Bid Bond form (must be completed and submitted with bid) ● MBE/HUB forms (must be submitted with bid) ● Payment and Performance Bond forms mailto:tramsey@lcsnc.org mailto:eeaker@lincoln.k12.nc.us https://www.lcsnc.org/cms/lib/NC01911169/Centricity/Domain/4/Front-Back%20End%20Construction%20Documents%2011.16.2023.pdf Educating the Future PO Box 400, Lincolnton, NC 28093 Phone: 704-732-2261 Fax: 704-736-4321 ● Final Certificate and Release form ● LED Sports Lighting Project Contract Agreement The Bid Bond and appropriate MBE/HUB forms must be submitted with your bid in a separate sealed envelope. The other forms will be completed once a bidder is selected. MBE/HUB forms - Please submit with your bid, either Affidavit A or Affidavit B, and if applicable, the Identification of HUB Certified Business Participation form. Affidavit C should not be submitted with the bid. Two Envelope Bidding All bids must be submitted using two sealed envelopes. Envelope #1 should contain the bid bond and relevant MBE/HUB forms. Envelope #2 should contain the bid and any additional information or documentation the bidder wants to provide. Each envelope must be clearly marked. Lincoln County Schools Contractor Requirements must be met. (Requirements can be found on the Lincoln County Schools website under “Public Bid Notices.”) NOTE: Mr. Ted Ramsey, Maintenance Director, or Mr. Eric Eaker, Chief Operations Officer, should be contacted with questions pertaining to this project. • Mr. Ted Ramsey, Maintenance Director tramsey@lcsnc.org or 704-736-1017, extension 40103 • Mr. Eric Eaker, Chief Operations Officer eeaker@lincoln.k12.nc.us or 704-736-1017, extension 30225 Project Start Date: February 2024 Bid Deadline: December 22, 2023 Sealed bids must be submitted by 9:00 AM. Submit Bid To: Cathy Gates Administrative Assistant to the Superintendent Lincoln County Schools Mailing Address: 201 Jeb Seagle Drive PO Box 400 Lincolnton, NC 28092 Lincolnton, NC 28093 cgates@lincoln.k12.nc.us Delivery Instructions: Sealed bids must be Hand Delivered or Delivered by the U.S. Postal Service https://www.lcsnc.org/cms/lib/NC01911169/Centricity/Domain/4/LED%20Sports%20Lighting%20Project%20Contract%2011.16.2023.pdf mailto:tramsey@lcsnc.org mailto:eeaker@lincoln.k12.nc.us mailto:cgates@lincoln.k12.nc.us