Grand County Utah Impact Fee Facilities Plan and Impact Fee Analysis

29 March 2024 Grand County Utah Impact Fee Facilities Plan and Impact Fee Analysis Grand County, Utah - RFP for Impact Fee Facilities Plan and Impact Fee Analysis 29 March 2024 Released 3/29/2024 12:00 AM MDT Type Request for Proposal Open 4/1/2024 12:00 AM MDT Number GRCO202426141 Close 5/3/2024 12:00 AM MDT Currency US Dollar Sealed Until 5/9/2024 12:00 AM MDT 29 March 2024 Contacts Quinn Hall qhall@grandcountyutah.net 29 March 2024 Commodity Codes Commodity Code Description 80160 Business administration services including management and operations services and inventory management and facilities oversight 77100 Environmental management including natural resources management and conservation strategy planning services and environmental testing and lab services including air quality 80100 Management advisory services and consulting including project management and industrial management and construction management and

quality assurance 81100 Professional engineering svcs incl civil engineering, landscape consulting, programming/master planning, architectural & engineering design/consulting, inspection certification svcs, testing/geotechnical, hazardous materials service, commissioning svcs 81150 Earth science services including meteorology and cartography and geology and land surveying and archaeological services and oceanography and hydrology and geophysics 83100 Utilities including gas and power and water and sewer and electricity and utilities management and consulting services, and alternative forms of energy, solar panels and servicing 93140 Community and social services including population statistics and control services, culture and cultural policy, employment, recruitment, homelessness prevention and treatment, and human services consulting, volunteer services 93150 Public administration & finance incl government auditing svcs, public institutions svcs, administrative procedures or svcs, program budgeting svcs, tax collection svcs, currency, government finance svcs, public survey (analytic) services. 29 March 202429 March 202429 March 202429 March 202429 March 202429 March 202429 March 202429 March 2024 mailto:qhall@grandcountyutah.net Grand County, Utah, is a local government unit in southeast Utah, with a population of ~9700 residents in ~3700 square miles. In addition to being a well-known tourist destination, the County has a diverse business community and a growing residential population. This Request for Proposals (RFP) will assist the County in selecting an experienced consultant, or team of consultants, to conduct a comprehensive and up-to-date IFFP and associated IFA study to determine appropriate impact fees for Fire/EMS, Sheriff, Commercial and Residential Water, Wastewater, Transportation (roads), Environmental Mitigation, and Parks and Recreation. The IFFP and IFA shall satisfy the requirements of Title 11, Chapter 36 of the Utah Code, “Impact Fees Act,” (Exhibit A) as well as other applicable federal and state laws. The County requires a thorough study and final report that evaluates County impact fees and associated facilities. This study will include a review of the County’s Facilities Master Plan, and must include the method of calculation, and documentation of relevant data in a manner that conforms to Utah State Code. Resultant IFFP and IFA should, where applicable and to the extent permitted by Utah State law, take into consideration Grand County’s large trail network, typical tourist (non-resident) use, and potential tourism growth alongside permanent resident growth. This RFP is part of a competitive procurement process which helps to serve the best interests of the County and its citizens. It provides each Respondent with a fair opportunity for its services to be considered. Throughout the remainder of this document said Respondent will be referred to as “Consultant”. 2. SCOPE OF WORK A. Consultant will provide a comprehensive IFFP and IFA study for Fire/EMS, Sheriff, Commercial and Residential Water, Wastewater, Transportation (roads), Environmental Mitigation, Parks and Recreation and Trails to Grand County based on the considered and continued growth and tourist popularity of the County, and in compliance with Utah State Code, Title 11, Chapter 36a, “Impact Fees Act,” (Exhibit A) within 90-120 days of contract acceptance and signing. B. Using the IFFP as a guide, calculate the impact fee schedule using the IFA; also, review the County’s current code, waiver and exemption requirements, study criteria and standards, etc. C. The impact fee analysis (IFA) Study shall, in accordance with Utah State Law: i. Determine the proportionate share of costs directly attributable to new development ii. Take into consideration, where possible and in accordance with state law, the growth of tourism and the impact to recreational trails iii. Calculate credits for future contributions iv. Calculate the maximum allowable impact fee D. Consultant will provide comparative analysis of all legislation, fees, and practices to determine and propose the most current best practices and regional practices. E. Consultant will prepare specific goals, objectives and policies that will integrate the recommendation from the previous sections into a plan of action. F. Consultant will conduct periodic coordination meetings with County staff and designees to review progress and discuss issues. G. Consultant shall present the completed plan for adoption to the County Commission at a regularly scheduled County Commission meeting, and deliver an accompanying summary designed and written to be understood by Description a lay person in compliance with Utah State Code. 3. PROPOSAL SUBMISSION REQUIREMENTS The following must be received by the proposal due date or firms will not be considered: A. Title page. Title page will show the proposal subject, the firm’s name, address, contact person, and the firm’s Utah State business license number. B. Cover letter. The cover letter should briefly state the proposer’s understanding of the work to be performed, commitment to perform the work, and statements as to why the proposer believes the firm is qualified to perform the required consulting. The cover letter should also include a statement that the offer is firm and irrevocable for 120 days. C. Qualifications. Submitted proposals shall include qualifications and experience relevant to the consulting work to be performed. Please comment on length of time engaged in similar projects and commitment to staff and firm continuity. D. Personnel qualifications. Provide sufficient information and related experience of personnel who will perform consulting services. Include any peer review reports and/or related letters of comment or recommendation. E. Provide sufficient detail about the firm’s approach to IFFP and IFA studies. Include procedures to be performed, by whom they will be performed, and tasks to be accomplished. F. Professional Service Work Sample. Respondent firms shall provide a relevant sample of work and/or a report the firm believes is representative of recent engagements. G. Fees, Billing and Payment. The firm shall provide with its proposal a total all-inclusive fee that shall include all costs associated with both the IFFP, IFA, and presentation to the Grand County Commission in an open and public meeting. 4. EVALUATION CRITERIA The following factors will be used when evaluating the proposals. Factors are not listed in order of importance. - Responsiveness to Request for Proposal specifications - Project Cost - Qualifications of firm - Qualifications and experience of staff to be assigned to project - References - Familiarity with Utah State Code and IFFP/IFA Processes in Utah 5. CONDITIONS OF AWARD A selection committee will evaluate submitted proposals. The County reserves the right to: 1) reject any or all proposals, or to make no award; 2) require modifications to initial proposals; 3) negotiate or 4) make partial or multiple awards. The County may award based on initial proposals received, without discussion of such proposals. If required by the County, certain consultants may be invited to make presentations to the evaluation team, planning commission and/or other County personnel as deemed appropriate. To the extent permitted by law, all documents submitted as part of the consultant’s proposal will be deemed by the County as confidential during the evaluation process, and until selection of finalists. There shall be no disclosure of any consultant’s information to a competing consultant prior to award of the contract. The contract shall be considered awarded only upon the effectiveness of official action of the County commission. 6. AMENDMENTS TO THE REQUEST FOR PROPOSAL The County reserves the right to amend the RFP by an addendum at any time prior to the date set for receipt of proposals. Addenda or amendments to this RFP will be sent via email to all firms who respond to this RFP. If revisions are of such a magnitude to warrant, in the County’s opinion, the postponement of the date for receipt of proposals, an addendum will be issued announcing the new date. Submit one (1) physical copy to Grand County AND an electronic copy of the proposal containing the information described in the RFP in .pdf format on a USB thumb drive or emailed to Gabriel Woytek: woytek@grandcountyutah.net Grand County 125 E Center Moab, UT 84532 The deadline to submit a proposal is 5 PM MST May 3rd, 2024. Late proposals will not be considered. Required to View Event Prerequisites Required to Enter Bid There are no Prerequisites added to this event. 29 March 202429 March 202429 March 202429 March 202429 March 202429 March 202429 March 2024 Buyer Attachments 1. Grand_County_IMPACT_FEE_RFP_22MAR2024_.pdf 2. Grand County CFP capital facilities plan Jan 2015.pdf 29 March 202429 March 202429 March 202429 March 202429 March 202429 March 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NDU0LTE1ODgxOTkzNjZHcmFuZF9Db3VudHlfSU1QQUNUX0ZFRV9SRlBfMjJNQVIyMDI0Xy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjE4NDU0LTE1ODk4NDY2NDBHcmFuZCBDb3VudHkgQ0ZQIGNhcGl0YWwgZmFjaWxpdGllcyBwbGFuIEphbiAyMDE1LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 Questions Required Questions There are no Questions added to this event. 29 March 202429 March 202429 March 202429 March 202429 March 2024 Product Line Items Product Line Items There are no Items added to this event. 29 March 202429 March 202429 March 202429 March 2024 Service Line Items Service Line Items There are no Items added to this event. 29 March 202429 March 202429 March 2024