A2491051 Grout Cleaning for East Baton Rouge Libraries

Revised 12-12-23 Page 1 INVITATION TO BID - ANNUAL CONTRACT SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST BATON ROUGE PARISH until 11:00 am CST, April 16, 2024, at the location shown below. TITLE: A24-91051 GROUT CLEANING FOR EAST BATON ROUGE PARISH LIBRARIES RETURN BID TO: PURCHASING DIVISION Physical Address: 222 St. Louis Street 8th Floor Room 826 Baton Rouge, LA 70802 **NOTE: U.S. Postal Regular & Expedited Mail do not deliver to our physical address; delays may occur due to City Parish Mailroom processing FILE NO: 24-91051 AD DATES: 03/20/24 & 03/27/24 SHIP TO ADDRESS: VARIOUS LOCATIONS IN CITY OF BATON ROUGE/ PARISH OF EAST BATON ROUGE Contact Regarding Inquiries: Purchasing Analyst: Sheneka Sylvan Telephone Number: 225-389-3259 x 3263 Email: ssylvan@brla.gov VENDOR NAME MAILING ADDRESS REMIT TO ADDRESS CITY, STATE, ZIP TELEPHONE NO. FAX NO. E-MAIL FEDERAL TAX ID OR SOCIAL SECURITY

NUMBER TITLE AUTHORIZED SIGNATURE (Required) PRINTED NAME TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE 1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER. 2. _________% discount for payment made within 30 days. Discount for payment made in less than 30 days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not an award consideration. Bidders should acknowledge all addenda and the date received. The Bidder acknowledges receipt of the following issued ADDENDA No. Date: No. Date: No. Date: No. Date: No. Date: No. Date: No. Date: No. Date: F.O.B.: DESTINATION - PAYMENT TERMS: NET 30 ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID The signature on this document certifies that proposer has carefully examined the instructions to bidders, terms and specifications applicable to, and made a part of this solicitation. By submission of this document, proposer further certifies that the prices shown are in full compliance with the conditions, terms and specifications of this solicitation. Bid must be signed in the designated space above and by person authorized to sign for bidder. No alterations, changes or additions are allowed on this solicitation, and no additional information, clarifications or other documents are to be included unless specifically required by the specification. Any errors in extensions of prices will be resolved in favor of unit prices submitted. If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable. mailto:ssylvan@brla.gov Revised 12-12-23 Page 2 INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS Bidders are urged to promptly review the requirements of these specifications, terms and conditions and submit questions for resolution as early as possible during the bid period. Questions or concerns must be submitted in writing to the purchasing division during the bid period. Otherwise, this will be construed as acceptance by the bidders that the intent of the specifications, terms and conditions are clear and that competitive bids may be obtained as specified herein. Protests with regard to the specification, terms and conditions documents will not be considered after bids are opened. 1. Read the entire bid, including all terms and conditions and specifications. 2. Proposals are mailed only as a courtesy. The City - Parish does not assume responsibility for failure of bidders to receive proposals. Bidders should rely only on advertisements in the local newspaper, and should personally pick up proposals and specifications. Full information may be obtained, or any questions answered, by contacting the Purchasing Division, 222 Saint Louis Street, 8 th Floor, Room 826, Baton Rouge, LA 70802 or by calling (225) 389-3259 3. This proposal is to establish firm prices for materials supplies and services for the contract period to be determined. Delivery shall be made or services provided as needed throughout the contract period, or as required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity. 4. The contract shall be firm through the one year period. Upon agreement of both the contractor and the City - Parish, the contract may be extended a second or a third year or other shortened specified time periods. Extension of the contract into the second or third time periods shall be made by letter on or before the expiration of the contract. Extension is only possible if all prices and conditions remain the same. 5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the outside of the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not requested may be grounds for rejection of all bids by the bidder. 6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the Purchasing Division, 222 Saint Louis Street, 8 th Floor, Room 826, Baton Rouge, LA 70802 on or before the specified bid opening date and time. Late bids will not be considered under any circumstances. NO FAXED OR EMAIL BIDS WILL BE ACCEPTED. 7. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract. Where the city has determined the contractor to be in default, the city reserves right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered. 8. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all or none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is in the best interest of the City Parish. Revised 12-12-23 Page 3 9. Except for bids submitted through the www.centralauctionhouse.com on-line bidding site, bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish of East Baton Rouge Purchasing Division. The City- Parish will only accept bids from those bidders in whose names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of substitute forms or documents, shall render the bid non- responsive and subject to rejection. The entire proposal package, including the specifications and copies of any addenda issued shall be submitted to the Purchasing Division as the bid. 10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive. 11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the bid to be rejected as non-responsive. 12. Where one or more vendor's exact products or typical workmanship is designated as the level of quality desired or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered. 13. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine quality, suitability, and compliance with the specifications. Failure to comply with this request may eliminate your bid from consideration. If requested, literature and/or specifications must be submitted within seven (7) days. 14. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as required by the specifications or on the bid form. Representative samples shall be submitted upon request, if appropriate. Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations, descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and compliance with the specifications in the solicitation. 15. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the proposal for bid, and shall be incorporated within the purchase order and/or contract. Only a written interpretation or correction by Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by any other method. 16. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government and must be returned to the Purchasing Division, 222 Saint Louis Street, 8 th Floor, Room 826, Baton Rouge, LA 70802, upon completion of the order. 17. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet all requirements of Louisiana State Laws. Bidders should submit product label, material safety data sheet and EPA registry number with bid or within five (5) days of request from purchasing office. This information will be required on any subsequent deliveries if there is a change in chemical content or a different product is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled.is being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled. 18. Delivery of items must be made on time to City - Parish final destinations within East Baton Rouge Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission. .. Late deliveries or unsatisfactory performance may be cause to cancel the Purchase Order or contract. 19. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or supporting documentation supplied with bid submission. http://www.centralauctionhouse.com/ Revised 12-12-23 Page 4 20. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities. 21. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders to persons who are employed by any agency of the City - Parish Government, or any business of which he or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other restrictions against conflict of interest and establishes guidelines to assure that appropriate ethical standards are followed. If any question exists regarding potential violation of the Code of Ethics, bidders should contact the Purchasing Division prior to submission of the bid. Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation of contract. 22. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are exempt from state and local taxes. 23. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on twenty- four (24) hours written notice for unsatisfactory performance. Termination under this paragraph shall not relieve either party of any obligation or liability that may have occurred prior to the effective date of termination. 24. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do you claim this preference if allowed? YES NO If this preference is claimed, attach substantiating information to the proposal to show the basis for the claim. 25. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to periodically inspect and audit all data and records of the Contractor relating to his performance under this contract.In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010, any public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which any individual with an ownership interest of five percent or more has been convicted of, or has entered a plea of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the solicitation or execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 10 of this Title, professional, personal, consulting, and social services procurement under the provisions of Chapter 16 of Title 39 of the Louisiana.Revised Statutes of 1950, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950. 26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies must be in good standing with the Louisiana Secretary of State at the time of execution of the contract. 27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be included in their bid are nullified; and agrees that this contract shall be construed in accordance with this solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law. 28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the general services administration (GSA) in “Audit Requirements In subpart F of the Office of Management and Budget’s uniform administrative requirements, cost principles, and audit requirements for federal awards” (Formerly OMB circular a- 133). a. A list of parties who have been suspended or debarred can be viewed via the internet at http://www.sam.gov b. A contract award must not be made to parties listed on the government wide exclusions in the System for Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Revised 12-12-23 Page 5 29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing “Payment in Advance” or “C.O.D. requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. 30. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for purchases by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure specified and unless otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures. In the event there is a difference in unit prices and totals, the unit price shall prevail. 31. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after bid opening. Information pertaining to completed files may be secured by visiting the Purchasing Division during normal working hours. Written bid tabulations may be accessed at: http://city.brla.gov/dept/purchase/bidresults.asp. 32. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and against all claims and actions for bodily injury, death or property damages caused by fault of the contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees, however the contractor shall have no obligation as set forth with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the City, its officers, its agents, or its employees. 33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations which affect their employees or prospective employees. ..The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP) system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used by all departments and agencies citywide. Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for the purpose of doing business with City-Parish and receive notifications of business opportunities. The City-Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish ordinances as well as applicable federal statutes as directed by grant providers. Vendors must be registered to receive bid notifications. New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link at http://brla.gov/vss. Vendors are encouraged to review the step by step https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor- Self- Service-Registration-Guide-PDFide. http://city.brla.gov/dept/purchase/bidresults.asp http://brla.gov/vss https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF Revised 12-12-23 Page 6 Additional information regarding how to do business with EBR City-Parish is available at: https://www.brla.gov/DocumentCenter/View/678. We also post our scheduled bid openings, as well as unofficial bid tabulations after the bids have opened at http://city.brla.gov/dept/purchase/bids.asp. Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and services that you can provide. When agencies request products or services, our buyers pull directly from these numbers to send out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the subclasses are two digit numbers that better describe the commodity or service. For questions regarding commodity codes, please contact purchasing at (225) 389-3259 Ext 0. Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment process requires you to upload a completed W-9 form. Please have the completed form in an electronic format so that you can submit it as part of the registration process. The W-9 form can be downloaded from the IRS website. We have created step by step directions on how to properly complete the W-9 Form. https://www.brla.gov/DocumentCenter/View/678 http://city.brla.gov/dept/purchase/bids.asp Revised 12-12-23 Page 7 FEDERAL CLAUSES, IF APPLICABLE. I. Remedies for Breach Bidder acknowledges that contracts in excess of the simplified purchase threshold ($150,000.00) shall contain provisions allowing for administrative, contractual, or legal remedies for contractor breaches of the contract terms, and shall provide for such remedial actions as appropriate. II. Termination and Settlement Bidder acknowledges that contracts in excess of $10,000.00 shall contain termination provisions including the manner in which termination shall be effected and the basis for settlement. In addition, such provisions shall describe conditions for termination due to fault and for termination due to circumstances outside of the contractors' control. III. Access to Records Bidder acknowledges that all contracts (except those for less than the small purchase threshold) shall include provisions authorizing the recipient, US Funding Agency, the Comptroller General, or any of their duly authorized representatives access to all books, documents, papers, and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions. IV. Equal Employment Opportunity Bidder acknowledges that all contracts shall contain provisions requiring compliance with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11236 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Dept. of Labor. V. Copeland "Anti-Kickback" Act Bidder acknowledges that all construction/repair contracts and sub-grants in excess of $2,000 shall include provisions requiring compliance with the Copeland "Anti-kickback" Act (18 U.S.C. §3141-3148), which provides that each contractor or sub-recipient shall be prohibited from inducing any person employed in the construction, completion, or repair of public work, to give up any part of the entitled. VI. Davis-Bacon Act Bidder acknowledges that all construction contracts in excess of $2,000 shall include a provision for compliance with the Davis-Bacon Act, which requires contractors to pay laborers and mechanics wages at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. Additionally, contractors shall be required to pay wages not less than once a week. VII. Contract Work Hours and Safety Standards Act Revised 12-12-23 Page 8 Bidder acknowledges that all construction contracts in excess of $2,000, and all other contracts involving the employment of mechanics or laborers in excess of $2,500 shall include provisions for compliance with sections 102 and 107 of the Contract Work Hours and Safety Standards Act, which requires each contractor to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours. Section 107 is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous. VIII. Rights to Inventions Made Under a Contract or Agreement Bidder acknowledges that contracts for the performance of experimental, developmental, or research work shall include provisions providing for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and the Small Business Firms under Governments Grants, Contracts, and Cooperative Agreements" IX. Clean Air Act Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air emissions from stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of hazardous air pollutants X. Clean Water Act. The contractor hereby agrees to adhere to the provisions which require compliance with all applicable Standards, orders, or requirements issued under section 508 of the clean water act which prohibits the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of violating facilities XI. Energy policy and conservation act The contractor hereby recognizes the mandatory standards and policies relating to energy Efficiency which is contained in the state energy conservation plan issued in compliance with the energy policy and Conservation act (P.L. 94-163). Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and regulations which affect their employees or prospective employees. Revised 12-12-23 Page 9 MBE/SBE/WBE Initiative Participation by Certified Small Entrepreneurships/DBE Initiative This procurement has been designated as suitable for certified small entrepreneurships (MBE/SBE/WBE) participation. The City of Baton Rouge, Parish of East Baton Rouge strongly encourages the participation of Small, Minority, and Women-owned business in all contracts or procurements let by the City of Baton Rouge Consolidated Government for goods, services, labor, and material. To that end, all Service Providers and suppliers are encouraged to utilize federal, state or locally certified Small, Minority and Women-owned businesses in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available. Proposers that are not eligible for certification are encouraged to use Small, Minority and Women- owned businesses where sub-contracting opportunities exist. To be responsive to this request for proposal, the proposer should be a Small, Minority or Women-owned businesses or have put forth a good faith effort to use certified Small, Minority or Women-owned businesses as subcontractors. By submitting and signing a proposal, the proposer certifies that they are in compliance with this requirement. The proposer shall submit with the proposal a plan and selection process outlining good-faith efforts to utilize Small, Minority or Women-owned businesses as subcontractors. Written notification is the preferred method to inform Small, Minority and Women-owned businesses of potential subcontracting opportunities. A current list of certified Small, Minority and Women-owned businesses may be obtained from the Louisiana Economic Development Certification System at https://smallbiz.louisianaeconomicdevelopment.com/certifiedbusiness/default.aspx. Additionally, a current list of Small, Minority and Women-owned businesses, which have been certified by the Louisiana Department of Economic Development and have opted to enroll in the State of Louisiana Procurement and Contract (LaPAC) Network, may be accessed from http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm. You may then determine the search criteria (i.e. alphabetized list of all certified vendors, by commodities, etc.), and select “SmallE”. Additional assistance may also be obtained from the Small Business Administration and the Minority Business Development Agency of the Department of Commerce to solicit and use these firms at http://www.mbda.gov/contact. Copies of notification to at least three (or more) certified Small, Minority and Women-owned businesses will satisfy the notification requirements. Notification must be provided to the certified entrepreneurships by the proposer in writing no less than five working days prior to the date of proposal deadline. Notification must include the scope of work, location to review plans and specifications (if applicable), information about required qualifications and specifications, any bonding and insurance information and/or requirements (if applicable), and the name of a person to contact. In the event questions arise after an award is made relative to the proposer’s good faith efforts, the proposer will be required to provide supporting documentation to demonstrate its good faith subcontracting plan was actually followed. If it is at any time determined that the Service Provider did not in fact perform its good faith subcontracting plan, the contract award or the existing contract may be terminated. http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm http://www.mbda.gov/contact Revised 12-12-23 Page 10 ADDITIONAL REQUIREMENTS FOR THIS BID The City-Parish, its officers, employees and agents, shall not be responsible for the negligent acts and omissions of the Contractor or the Contractor's officers, employees, agents or subcontractors, nor shall the Contractor or the Contractor's officers, employees or agents be responsible for the negligent acts or omissions of the City - Parish, its officers, employees and agents. Accordingly, Contractor shall indemnify and save City - Parish, its officers, employees and agents, harmless from any and all claims, suits and actions of any character, name or description brought for or on account of any injury or damage to any person or property arising out of the work performed by the Contractor and resulting from the negligence, commission or omission of any act by the Contractor, or Contractor's officers, employees, agents or subcontractors. If work is to be performed on site, contractor shall furnish proof of insurance as required in specifications. Payment terms for services will be Net 30 days based on the monthly invoice. Agencies will be invoiced monthly in arrears by the contractor. Advanced payments shall not be made. The City-Parish reserves the right to cancel this contract with thirty (30) days written notice. Termination for Cause: The City-Parish may terminate this Contract for default by giving the contractor written notice thereof, specifying with particularity each such default. After the first such notice of default, Contractor shall have ten (10) days after receipt of notice to cure or take reasonable steps to cure the default. If the contractor fails to cure or take reasonable steps to cure the default within such ten-day period, the City-Parish may declare this Contract, as appropriate, terminated. In the event of a second notice of default, whether for the same or a different infraction of contractual obligations, the contractor will be given five (5) days to cure the default. If a third notice of default should become necessary, the contract may be terminated upon notification of said default. Termination for Convenience: The City-Parish may terminate this Agreement at any time by giving thirty (30) days written notice. Termination for Non-Appropriation Clause: Should the Invitation to Bid result in a multi-year contract, a non- appropriation clause shall be made a part of the contract terms as required by state statutes, allowing the City- Parish to terminate the contract for lack of appropriated funds on the date of the beginning of the first fiscal year for which funds are not appropriated. Cybersecurity Training Requirement: Contractor, including all principals, sub-contractors and employees who require access to City-Parish information technology assets, shall complete the cybersecurity training required by La. R.S. 42:1267 and furnish the City Parish proof of said completion prior to being granted access to said assets. Revised 12-12-23 Page 11 Force Majeure: In case by reason of force majeure either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement, then except as otherwise expressly provided in this Agreement, if such party shall give notice and full particulars of such force majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied on, the obligations of the party giving such notice (other than the obligations of the [name of payer] to make the payments required under the terms hereof, or to comply with Section [number of section] or [number of section] hereof), as far as they are affected by such force majeure, shall be suspended during the continuance of the inability then claimed which shall include a reasonable time for the removal of the effect thereof, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch. The term “force majeure,” as employed herein, shall mean acts of God, strikes, lockouts or other industrial disturbances, acts of the public enemy, orders of any kind of the Government of the United States or of the State or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrest, restraining of government and people, civil disturbances, explosions, partial or entire failure of utilities, shortages of labor, material, supplies or transportation, or any other similar or different cause not reasonably within the control of the party claiming such inability. It is understood and agreed that the settlement of existing or impending strikes, lockouts, or other industrial disturbances shall be entirely within the discretion of the party having the difficulty and that the above requirements that any force majeure shall be reasonably beyond the control of the party and shall be remedied with all reasonable dispatch shall be deemed to be fulfilled even though such existing or impending strikes, lockouts, and other industrial disturbances may not be settled but could have been settled by acceding to the demands of the opposing person or persons. Revised 12-12-23 Page 12 ADDITIONAL REQUIREMENTS FOR THIS BID (continued) If the Company fails to perform any of the other provisions of this contract, or so fails to make progress as to endanger the performance of this contract in accordance with its terms, and either of these two circumstances does cure such failure within a period of ten (10) days (or such longer period as the Parish may authorize in writing), after receipt of notice from the City specifying such failure; or Continuing non-performance of the Proposer in terms of specifications shall be a basis for the termination of the contract by the City. The City shall not pay for work, equipment or supplies which are unsatisfactory. Vendors will be given a reasonable opportunity before termination to correct the deficiencies. This however, shall in no way be construed as negating the basis for termination for non-performance; or In the event the City terminates this Contract in whole or in part, as above provided, the City may procure, upon such terms and in such manner as the City may deem appropriate, items purchased similar to those terminated, and the Company shall be liable for any excess costs for such similar items, provided that the Company shall continue the performance of this contract to the extent not terminated under the provisions of this paragraph. Ethics: Vendors and service providers are responsible for adhering to the Louisiana Code of Governmental Ethics throughout the duration of this contract. As such, vendors and service providers shall be responsible for determining and ensuring that there will be no conflict or violation of the Louisiana Ethics Code if their company is awarded a contract with the City/Parish. SDSs SHOULD BE SUBMITTED WITH BID OR WITHIN FIVE (5) DAYS OF REQUEST FROM PURHASING OFFICE– FAILURE TO PROVIDE WILL DEEM YOUR BID AS NON-RESPONSIVE: All applicable chemicals, herbicides, pesticides and hazardous materials must be registered for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with the EPA and must meet all requirements of Louisiana State Laws. Additionally, Contractor must submit product labels, safety data sheets (SDS) (formerly material safety data sheets) and EPA registry number to the agency prior to work commencing. This information will be required on any subsequent deliveries if there is a change in chemical content or a different product is being supplied. Failure to submit this data may be cause to the contract being canceled. Revised 12-12-23 Page 13 The City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, is offering teleconference and in-person attendance by vendors at public bid openings for bids published by our office. Any vendor who would like to listen to the opening of this bid can access the following link, at the date and time of this bid opening: Join by phone +1-408-418-9388 United States Toll Access code: 263 373 080 (followed by the # button) Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same Access Code, followed by the # button): United States Toll (Boston) +1-617-315-0704 United States Toll (Chicago) +1-312-535-8110 United States Toll (Dallas) +1-469-210-7159 United States Toll (Denver) +1-720-650-7664 United States Toll (Jacksonville) +1-904-900-2303 United States Toll (Los Angeles) +1-213-306-3065 This link will provide you with live audio access to this bid opening. The link will be live at the noted bid opening time and date. Revised 12-12-23 Page 14 MANDATORY PRE-BID CONFERENCE & MANDATORYJOB SITE VISITS Mandatory Pre-Bid Conference: When: April 2, 2024 Time: 9:30 A.M. Location: EBRP Library 7711 Goodwood Boulevard Baton Rouge, LA 70806 Contact: Alvin Rattle Phone: 225-231-3779 Mandatory Job Site Visits: The mandatory job site visits will begin immediately following the mandatory pre-bid conference on April 2, 2024. Only companies represented at the pre-bid conference and all job site visits shall be considered for award through this invitation to bid. Vendors will be required to visit the Main Library, 7711 Goodwood Boulevard facility and the Outreach Center, 3434 North Boulevard immediately after the mandatory pre- bid conference on April 2, 2024. The other Library sites can be visited within each Library’s normal working hours (listed in this document); it will be the vendor’s responsibility to set up a visitation schedule and to allow ample time to visit all facilities. Bidders must visit all sites, obtain Library Representative signatures from each site, and submit their completed Site Visit Sign-In Sheet with their bid Bidders who fail to visit all sites, obtain Library Representative signatures from all sites, or submit their completed Site Visit Sign-In Sheet with their submission will have their bid deemed nonresponsive. Questions regarding the pre-bid conference or job site visit may be directed to Alvin Rattle (225) 231-3779. Revised 12-12-23 Page 15 INQUIRY PERIOD An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents and to submit any written questions relative thereto. Without exception, all questions MUST be in writing (even if an answer has already been given to an oral question during the pre-bid conference or job site visit. Inquiries are to be directed as follows: Hand Delivered or by Courier: Delivery by United States Postal Services: Sheneka Sylvan, Purchasing Analyst II Sheneka Sylvan, Purchasing Analyst II City-Parish Purchasing Department City-Parish Purchasing Department 222 St. Louis Street, Room 826 P. O. Box 1471 Baton Rouge, LA 70802 Baton Rouge, LA 70821 By email: ssylvan@brla.gov The City-Parish shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the procurement cycle and operations of our departments. The City-Parish reasonably expects and requires responsible and interested proposers to conduct their in-depth proposal review and submit inquiries in a timely manner. All inquiries shall be received by 5:00 p.m. on April 5, 2024. mailto:ssylvan@brla.gov Revised 12-12-23 Page 16 SPECIFICATIONS The intent of this proposal to establish prices for an all-inclusive grout cleaning and sealing contract for each library listed. It is the intent of the City of Baton Rouge to award this contract to one vendor. The square footage of grout to be cleaned and sealed is approximate for each location. Sufficient personnel must be furnished to perform work efficiently and in a reasonable amount of time. It is the responsibility of the contractor to provide well-trained personnel to execute the scope of work. The contractor must inform their employees of the requirements of the contract and must provide orientation as to the particular library branch they will be working. Contractor will furnish all materials, protective coverings, cleaning solvents, grout sealers, machinery, equipment (in good working condition), labor, supervision and insurance to perform the services listed. Vendor to provide all labor, supplies and equipment necessary to clean and seal grout tile at library locations listed below. The Contractor shall furnish materials, supplies and equipment as needed to perform the work described herein, including, but not limited to: sealant, cleaning solvent, brushes, hard surface cleaners, buckets and sponges. The Contractor shall perform grout cleaning and sealing with methods suited to the building and flooring, without causing damage to the building or flooring. Cleaning personnel shall protect flooring when placing cleaning materials on them. Each area shall have an initial cleaning to clear any debris, and receive a through grout cleaning using proper solvents, before the grout and tile is sealed according product manufacturer’s instructions. Surrounding surfaces shall be protected during work so as not to damage walls or other flooring with cleaning and sealing solvents. The Library assumes no responsibility for safeguarding any of the Contractor's material, equipment or supplies stored at the worksite and used in the performance of duties. BASE PRICE The base price shall include all labor, equipment and supplies needed to perform the scope of work requested. FREQUENCY Vendor to provide initial cleaning of the grout and on as needed basis at the discretion of the library staff. Revised 12-12-23 Page 17 GROUT CLEANING AND SEALING The contractor must schedule all cleaning and sealing at least one week in advance with the Facilities Manager. The vendor must avoid scheduling service on days when the Library has large programs or events scheduled. It will be incumbent upon the contractor to contact the Library’s facilities department and the designated staff at the branch to be cleaned, a minimum of a week in advance, to schedule the service. Failure to schedule in advance may result in the contractor being required to reschedule at the library’s convenience. Any rescheduling because of this will be at the contractor’s expense. The grout cleaning and sealing service must not interfere with the daily operations, public services, or traffic patterns of the branch. If the contractor needs to get to spaces normally occupied by patrons, work should be arranged to be performed before or after the hours the library is open, with the Library’s facilities department. The work should be completed before patrons are scheduled to use the building and all materials used to perform the work should be removed from the patron area. Any furniture that was moved during the course of grout cleaning and sealing must be returned to its original location. All costs associated with this must be included in the bid. All costs associated with any schedule accommodations must be included in the bid. In the event that the contractor must work in a patron area during operating hours, it is the contractor’s responsibility to ensure that all work areas are secured and that the area is safe for both patrons and staff. The contractor will be responsible for any injuries incurred due to the contractor’s failure to secure and restrict patron or staff access to the area in which the contractor is working. PROTECTION OF PROPERTY The Contractor shall at all times guard from damage or loss to the libraries and property of the East Baton Rouge, and of any property that is leased by the East Baton Rouge Parish Library, and shall replace or repair any lost or damaged property. The decision of whether to replace or repair the property shall be at the Library’s discretion. The City may withhold payment or make such deduction as it may deem necessary to insure reimbursement for loss or damage to property and the libraries through negligence of the Contractor or his agents. Revised 12-12-23 Page 18 CONTRACT RENEWAL At the option of the Agency and acceptance by the Contractor, this contract may be extended for two (2) additional twelve (12) month periods at the same prices, terms and conditions. Total contract may not exceed thirty-six (36) months. The Library may amend the contract to add additional locations as needed. The Library may also amend the contract should the quantity of tile change at any location. SPECIAL REQUIREMENTS The Main Library, located at 7711 Goodwood Boulevard, is a LEED (Leadership Energy Environmental Design) certified building. All vendors must use cleaning methods, materials, supplies, and equipment which conform to LEED building maintenance requirements HOLIDAYS No cleaning will be required on holidays. The dates may change nevertheless the holidays remain: New Year’s Day, Martin Luther King’s Birthday—Monday, Mardi Gras—Tuesday, Good Friday, Easter Sunday, Memorial Day—Monday, Independence Day, Labor Day—Monday, Thanksgiving Day—Thursday, Christmas Eve, and Christmas Day. Revised 12-12-23 Page 19 SCHEDULE OF BID ITEMS Page 1 of 8 The intent of this proposal is to establish item price. The evaluation of the items offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency. Any items with Blank, or “N/A” will be considered as NO BID and may cause your bid to be deemed non-responsive. If your intention is NO CHARGE, please write “NO CHARGE” in the Unit price column. ALL ITEMS MUST BE BID FOR CONSIDERATION OF AWARD. ITEM DESCRIPTION Approximate Square Footage Unit of Measure Unit Price TOTAL Delmont Gardens Branch Library 3351 Lorraine Street 0001 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 1,400 Square Feet $ _____ $ ______ 0002 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 1,400 Square Feet $ _____ $ ______ 0003 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 1,400 Square Feet $ _____ $ ______ 0004 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 1,400 Square Feet $ _____ $ ______ Eden Park Branch Library 5131 Greenwell Springs Road 0005 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 485 Square Feet $ _____ $ ______ 0006 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 485 Square Feet $ _____ $ ______ 007 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 485 Square Feet $ _____ $ ______ 0008 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 485 Square Feet $ _____ $ ______ All prices shall include all supplies, fuel charge and any other fee. Revised 12-12-23 Page 20 SCHEDULE OF BID ITEMS Page 2 of 8 The intent of this proposal is to establish item price. The evaluation of the items offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency. Any items with Blank, or “N/A” will be considered as NO BID and may cause your bid to be deemed non-responsive. If your intention is NO CHARGE, please write “NO CHARGE” in the Unit price column. ALL ITEMS MUST BE BID FOR CONSIDERATION OF AWARD. ITEM DESCRIPTION Approximate Square Footage Unit of Measure Unit Price TOTAL Pride Branch Library 13600 Pride-Port Hudson Road 0009 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 612 Square Feet $ _____ $ ______ 0010 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 612 Square Feet $ _____ $ ______ 0011 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 612 Square Feet $ _____ $ ______ 0012 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 612 Square Feet $ _____ $ ______ Scotlandville Branch Library 7373 Scenic Highway 0013 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 473 Square Feet $ _____ $ ______ 0014 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 473 Square Feet $ _____ $ ______ 0015 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 473 Square Feet $ _____ $ ______ 0016 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 473 Square Feet $ _____ $ ______ All prices shall include all supplies, fuel charge and any other fee. Revised 12-12-23 Page 21 SCHEDULE OF BID ITEMS Page 3 of 8 The intent of this proposal is to establish item price. The evaluation of the items offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency. Any items with Blank, or “N/A” will be considered as NO BID and may cause your bid to be deemed non-responsive. If your intention is NO CHARGE, please write “NO CHARGE” in the Unit price column. ALL ITEMS MUST BE BID FOR CONSIDERATION OF AWARD. ITEM DESCRIPTION Approximate Square Footage Unit of Measure Unit Price TOTAL Baker Branch Library 3501 Groom Road 0017 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 800 Square Feet $ _____ $ ______ 0018 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 800 Square Feet $ _____ $ ______ 0019 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 800 Square Feet $ _____ $ ______ 0020 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 800 Square Feet $ _____ $ ______ Bluebonnet Regional Branch Library 9200 Bluebonnet Boulevard 0021 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 2744 Square Feet $ _____ $ ______ 0022 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 2744 Square Feet $ _____ $ ______ 0023 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 2744 Square Feet $ _____ $ ______ 0024 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 2744 Square Feet $ _____ $ ______ All prices shall include all supplies, fuel charge and any other fee. Revised 12-12-23 Page 22 SCHEDULE OF BID ITEMS Page 4 of 8 The intent of this proposal is to establish item price. The evaluation of the items offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency. Any items with Blank, or “N/A” will be considered as NO BID and may cause your bid to be deemed non-responsive. If your intention is NO CHARGE, please write “NO CHARGE” in the Unit price column. ALL ITEMS MUST BE BID FOR CONSIDERATION OF AWARD. ITEM DESCRIPTION Approximate Square Footage Unit of Measure Unit Price TOTAL Carver Branch Library 720 Terrace Street 0025 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 414 Square Feet $ _____ $ ______ 0026 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 414 Square Feet $ _____ $ ______ 0027 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 414 Square Feet $ _____ $ ______ 0028 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 414 Square Feet $ _____ $ ______ Zachary Branch Library 1900 Church Street 0029 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 567 Square Feet $ _____ $ ______ 0030 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 567 Square Feet $ _____ $ ______ 0031 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 567 Square Feet $ _____ $ ______ 0032 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 567 Square Feet $ _____ $ ______ All prices shall include all supplies, fuel charge and any other fee. Revised 12-12-23 Page 23 SCHEDULE OF BID ITEMS Page 5 of 8 The intent of this proposal is to establish item price. The evaluation of the items offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency. Any items with Blank, or “N/A” will be considered as NO BID and may cause your bid to be deemed non-responsive. If your intention is NO CHARGE, please write “NO CHARGE” in the Unit price column. ALL ITEMS MUST BE BID FOR CONSIDERATION OF AWARD. ITEM DESCRIPTION Approximate Square Footage Unit of Measure Unit Price TOTAL Main Library 7711 Goodwood Boulevard 0033 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 2,250 Square Feet $ _____ $ ______ 0034 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 2,250 Square Feet $ _____ $ ______ 0035 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 2,250 Square Feet $ _____ $ ______ 0036 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 2,250 Square Feet $ _____ $ ______ Central Branch Library 11260 Joor Road 0037 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 418 Square Feet $ _____ $ ______ 0038 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 418 Square Feet $ _____ $ ______ 0039 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 418 Square Feet $ _____ $ ______ 0040 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 418 Square Feet $ _____ $ ______ All prices shall include all supplies, fuel charge and any other fee. Revised 12-12-23 Page 24 SCHEDULE OF BID ITEMS Page 6 of 8 The intent of this proposal is to establish item price. The evaluation of the items offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency. Any items with Blank, or “N/A” will be considered as NO BID and may cause your bid to be deemed non-responsive. If your intention is NO CHARGE, please write “NO CHARGE” in the Unit price column. ALL ITEMS MUST BE BID FOR CONSIDERATION OF AWARD. ITEM DESCRIPTION Approximate Square Footage Unit of Measure Unit Price TOTAL Outreach Center 3434 North Boulevard 0041 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 1100 Square Feet $ _____ $ ______ 0042 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 1100 Square Feet $ _____ $ ______ 0043 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 1100 Square Feet $ _____ $ ______ 0044 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 1100 Square Feet $ _____ $ ______ River Center 250 North Boulevard 0045 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 6258 Square Feet $ _____ $ ______ 0046 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 6258 Square Feet $ _____ $ ______ 0047 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 6258 Square Feet $ _____ $ ______ 0048 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 6258 Square Feet $ _____ $ ______ All prices shall include all supplies, fuel charge and any other fee. Revised 12-12-23 Page 25 SCHEDULE OF BID ITEMS Page 7 of 8 The intent of this proposal is to establish item price. The evaluation of the items offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency. Any items with Blank, or “N/A” will be considered as NO BID and may cause your bid to be deemed non-responsive. If your intention is NO CHARGE, please write “NO CHARGE” in the Unit price column. ALL ITEMS MUST BE BID FOR CONSIDERATION OF AWARD. ITEM DESCRIPTION Approximate Square Footage Unit of Measure Unit Price TOTAL Greenwell Springs 11260 Joor Road 0049 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 2,484 Square Feet $ _____ $ ______ 0050 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 2,484 Square Feet $ _____ $ ______ 0051 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 2,484 Square Feet $ _____ $ ______ 0052 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 2,484 Square Feet $ _____ $ ______ Jones Creek 6222 Jones Creek Road 0053 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 400 Square Feet $ _____ $ ______ 0054 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 400 Square Feet $ _____ $ ______ 0055 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 400 Square Feet $ _____ $ ______ 0056 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 400 Square Feet $ _____ $ ______ All prices shall include all supplies, fuel charge and any other fee. Revised 12-12-23 Page 26 SCHEDULE OF BID ITEMS Page 8 of 8 The intent of this proposal is to establish item price. The evaluation of the items offered and the determination of the lowest responsive and responsible bidder will be the sole responsibility of the Purchasing Division after consultation with the using agency. Any items with Blank, or “N/A” will be considered as NO BID and may cause your bid to be deemed non-responsive. If your intention is NO CHARGE, please write “NO CHARGE” in the Unit price column. ALL ITEMS MUST BE BID FOR CONSIDERATION OF AWARD. ITEM DESCRIPTION Approximate Square Footage Unit of Measure Unit Price TOTAL Fairwood Branch Library 12910 Old Hammond Highway 0057 Initial Clean and Seal grout on floors in all locations of the building where tile is installed 736 Square Feet $ _____ $ ______ 0058 As Needed Clean and Seal grout on floors in all locations of the building where tile is installed 736 Square Feet $ _____ $ ______ 0059 Initial Clean and Seal grout on walls in all locations of the building where tile is installed 736 Square Feet $ _____ $ ______ 0060 As Needed Clean and Seal grout on walls in all locations of the building where tile is installed 736 Square Feet $ _____ $ ______ All prices shall include all supplies, fuel charge and any other fee. Revised 12-12-23 Page 27 EAST BATON ROUGE PARISH LIBRARY SYSTEM LOCATIONS AND HOURS OF OPERATION Location Hours of Operation MAIN LIBRARY 7711 Goodwood Boulevard, Baton Rouge, LA 70806 (225)231-3740 Sun: 2pm - 9pm Mon - Thurs: 8am - 9pm Fri - Sat: 8am - 6pm OUTREACH CENTER 3434 North Boulevard, Baton Rouge, LA 70806 (225) 231-1779; (225) 955-1049 Call for access BAKER BRANCH LIBRARY 3501 Groom Road, Baker, LA 70714 (225) 778-5940 Sun: 2pm - 6pm Mon - Thurs: 9am - 8pm Fri - Sat: 9am - 6pm BLUEBONNET REGIONAL BRANCH LIBRARY 9200 Bluebonnet Boulevard, Baton Rouge, LA 70810 (225) 763-2240 Sun: 2pm - 6pm Mon - Thurs: 9am - 9pm Fri - Sat: 9am - 6pm CARVER BRANCH LIBRARY 720 Terrace Street, Baton Rouge, LA 70802 (225) 389-7440 Sun: 2pm - 6pm Mon - Thurs: 9am - 8pm Fri - Sat: 9am - 6pm CENTRAL BRANCH LIBRARY 11260 Joor Road, Baton Rouge, LA 70818 (225) 262-2640 Sun: 2pm - 6pm Mon - Thurs: 9am - 8pm Fri - Sat: 9am - 6pm DELMONT GARDENS BRANCH LIBRARY 3351 Lorraine Street, Baton Rouge, LA 70805 (225) 354-7050 Sun: 2pm - 6pm Mon - Thurs: 9am - 8pm Fri - Sat: 9am - 6pm EDEN PARK BRANCH LIBRARY 5131 Greenwell Springs Road, Baton Rouge, LA 70806 (225) 231-3240 Sun: 2pm - 6pm Mon - Thurs: 9am - 8pm Fri - Sat: 9am - 6pm FAIRWOOD BRANCH LIBRARY 12910 Old Hammond Highway, Baton Rouge, LA 70816 (225) 924-9385 Sun: 2pm - 6pm Mon - Thurs: 9am - 8pm Fri - Sat: 9am - 6pm GREENWELL SPRINGS ROAD REGIONAL BRANCH LIBRARY 11300 Greenwell Springs Road, Baton Rouge, LA 70814 (225)274-4440 Sun: 2pm - 6pm Mon - Thurs: 9am - 9pm Fri - Sat: 9am - 6pm JONES CREEK REGIONAL BRANCH LIBRARY 6222 JONES CREEK ROAD, BATON ROUGE, LA 70817 (225) 756-1140 Sun: 2pm - 6pm Mon - Thurs: 9am - 9pm Fri - Sat: 9am - 6pm PRIDE-CHANEYVILLE BRANCH LIBRARY 13600 PRIDE-PORT HUDSON ROAD, PRIDE, LA 70770 (225) 658-1540 Sun: 2pm - 6pm Mon - Thurs: 9am - 8pm Fri - Sat: 9am - 6pm SCOTLANDVILLE BRANCH LIBRARY 7373 Scenic Highway, Baton Rouge, LA 70807 (225) 354-7540 Sun: 2pm - 6pm Mon - Thurs: 9am - 8pm Fri - Sat: 9am - 6pm ZACHARY BRANCH LIBRARY 1900 Church Street, Zachary, LA 70791 (225) 658-1840 Sun: 2pm - 6pm Mon - Thurs: 9am - 9pm Fri - Sat: 9am - 6pm River Center Branch Library 250 North Boulevard, Baton Rouge, La. (225) 389-4967 Sun: 2pm - 6pm Mon - Thurs: 9am - 7pm Fri - Sat: 9am - 6pm http://www.ebrpl.com/LocationsandHours/ebr.html http://www.ebrpl.com/LocationsandHours/zac.html http://www.ebrpl.com/LocationsandHours/bak.html http://www.ebrpl.com/LocationsandHours/bbr.html http://www.ebrpl.com/LocationsandHours/car.html http://www.ebrpl.com/LocationsandHours/cen.html http://www.ebrpl.com/LocationsandHours/dgb.html http://www.ebrpl.com/LocationsandHours/ede.html http://www.ebrpl.com/LocationsandHours/fai.html http://www.ebrpl.com/LocationsandHours/jcr.html http://www.ebrpl.com/LocationsandHours/pri.html http://www.ebrpl.com/LocationsandHours/sco.html http://www.ebrpl.com/LocationsandHours/zac.html Revised 12-12-23 Page 28 EAST BATON ROUGE PARISH LIBRARY SYSTEM SITE VISIT SIGN-IN SHEET NOTE: Bidders must visit all sites, obtain Library Representative Signatures at all sites, and submit this form with their bid Location Library Representative Printed Name / Title Library Representative Signature MAIN LIBRARY OUTREACH CENTER BAKER BRANCH LIBRARY BLUEBONNET REGIONAL BRANCH LIBRARY CARVER BRANCH LIBRARY CENTRAL BRANCH LIBRARY DELMONT GARDENS BRANCH LIBRARY EDEN PARK BRANCH LIBRARY FAIRWOOD BRANCH LIBRARY GREENWELL SPRINGS JONES CREEK REGIONAL BRANCH LIBRARY PRIDE-CHANEYVILLE BRANCH LIBRARY SCOTLANDVILLE BRANCH LIBRARY ZACHARY BRANCH LIBRARY River Center Branch Library http://www.ebrpl.com/LocationsandHours/ebr.html http://www.ebrpl.com/LocationsandHours/zac.html http://www.ebrpl.com/LocationsandHours/bak.html http://www.ebrpl.com/LocationsandHours/bbr.html http://www.ebrpl.com/LocationsandHours/bbr.html http://www.ebrpl.com/LocationsandHours/car.html http://www.ebrpl.com/LocationsandHours/cen.html http://www.ebrpl.com/LocationsandHours/dgb.html http://www.ebrpl.com/LocationsandHours/ede.html http://www.ebrpl.com/LocationsandHours/fai.html http://www.ebrpl.com/LocationsandHours/jcr.html http://www.ebrpl.com/LocationsandHours/jcr.html http://www.ebrpl.com/LocationsandHours/pri.html http://www.ebrpl.com/LocationsandHours/sco.html http://www.ebrpl.com/LocationsandHours/zac.html Revised 12-12-23 Page 29 CONTRACTOR'S AND SUB CONTRACTOR'S INSURANCE Contractor and any subcontractor shall carry and maintain at least the minimum insurance as specified below until completion and acceptance of the work. Contractor shall not commence work under this contract until certificates of insurance have been approved by the City-Parish Purchasing Division. Insurance companies listed on certificates must have industry rating of A, Class VI or higher, according to Best's Key Rating Guide. Contractor is responsible for assuring that its subcontractors meet these insurance requirements. A. General Liability Insurance General Liability insurance, endorsed to provide coverage for explosion, collapse and underground damage hazards to property of others; Contractual Liability, Products and Completed Operations (for a minimum of two year after acceptance of the Work), Additional Insured and Waiver of Subrogation in favor of Contractor and Owner. Limits General Aggregate $2,000,000 Products/Completed Operations $1,000,000 Personal and Advertising Injury $1,000,000 Per Occurrence $1,000,000 Damage to Premises Rented to You $100,000 Medical Payments $5,000 B. Automobile Liability Insurance Automobile Liability insurance which shall include coverage for all owned, non-owned and hired and shall be endorsed to include a Waiver of Subrogation and Additional Insured in favor of Contractor and Owner. Bodily Injury and Property Damage $1,000,000 Combined Single Limit Each Occurrence (Minimum) C. Worker Compensation and Employers Liability Insurance Subcontractor agrees to comply with Workers Compensation laws of the state where the Work is performed, and to maintain a Workers Compensation and Employers Liability policy. The policy shall include a Waiver of Subrogation endorsement in favor of the Contractor and Owner. Full statutory liability for State of Louisiana with Employer's Liability Coverage. Workers Compensation Statutory Employer's Liability $1,000,000 Each Accident (Minimum) $1,000,000 Disease Each Employee D. Excess Umbrella Liability Coverage Excess/Umbrella Liability insurance shall be follow form the primary coverages and shall be endorsed to include a Waiver of Subrogation and Additional Insured in favor of Contractor and Owner. Bodily Injury and Property Damage $1,000,000 Combined Single Limit Each Occurrence (Minimum) E. The City of Baton Rouge and Parish of East Baton Rouge must be named as additional insured on all general liability policies described above. F. Waiver of subrogation in favor of City of Baton Rouge and Parish of East Baton Rouge, is required from Workers Compensation Insurer. G. Certificates must provide for thirty (30) days written notice to Certificate Holder prior to cancellation or change. H. The Certificate Holder should be shown as: City of Baton Rouge and Parish of East Baton Rouge Attn: Purchasing Division 222 St. Louis Street 8th Floor Room 826 Baton Rouge, LA 70802 Revised 12-12-23 Page 30 BIDDER’S ORGANIZATION BIDDER IS: AN INDIVIDUAL Individual's Name: Doing business as: Address: Telephone No.: Fax No.: A PARTNERSHIP Firm Name: Address: Name of person authorized to sign: Title: Fax No.: A LIMITED LIABILITY COMPANY Company Name: Address: Name of person authorized to sign: Title: Telephone No.: Fax No.: A CORPORATION IF BID IS BY A CORPORATION, THE CORPORATE RESOLUTION SHOULD BE SUBMITTED WITH BID Corporation Name: Address: State of Incorporation: Name of person authorized to sign: Title: Telephone No.: Fax No.: IF BID IS BY A JOINT VENTURE, ALL PARTIES TO THE BID SHOULD COMPLETE THIS FORM Revised 12-12-23 Page 31 CORPORATE RESOLUTION A meeting of the Board of Directors of a corporation organized under the laws of the State of and domiciled in ___________________ _______ was held this day of , 20 and was attended by a quorum of the members of the Board of Directors. The following resolution was offered, duly seconded and after discussion was unanimously adopted by said quorum: BE IT RESOLVED, that is hereby authorized to submit proposals and execute agreements on behalf of this corporation with the City of Baton Rouge, and Parish of East Baton Rouge. BE IT FURTHER RESOLVED, that said authorization and appointment shall remain in full force and effect, unless revoked by resolution of this Board of Directors and that said revocation will not take effect until the Purchasing Director of the Parish of East Baton Rouge, shall have been furnished a copy of said resolution, duly certified. I, , hereby certify that I am the Secretary of , a corporation created under the laws of the State of domiciled in ; that the foregoing is a true and exact copy of a resolution adopted by a quorum of the Board of Directors of said corporation at a meeting legally called and held on the ___ day of , 20 , as said resolution appears of record in the Official Minutes of the Board of Directors in my possession. This day of , 20 . SECRETARY Revised 12-12-23 Page 32 AGREEMENT (sample) THIS AGREEMENT, made and entered into at Baton Rouge, Louisiana, effective the day of , 202 , by and between the City of Baton Rouge and Parish of East Baton Rouge (herein after called "Owner") and____________________________________________ (herein after called "Contractor"). The Contractor shall perform all work required by the Contract Documents for the following services: Annual Contract Number and Title Contract Period 1. The following Contract Documents are all hereby made a part of this Agreement to the same extent as if incorporated herein in full: A. Bid Documents complete with terms and conditions B. The Contractor's Proposal with all attachments. C. The Specifications D. Federal Clauses & US Treasury Regulations, if applicable E. The following enumerated addenda: 2. No amendment to this Contract shall be made except upon the written consent of the parties. 3. Insurance and Indemnity requirements shall conform to those stated in the specifications. 4. Contractor shall be paid an amount based on the attached Exhibit A: 5. Right to Audit/Records Retention. The Contractor shall permit the authorized representative of the City- Parish to periodically inspect and audit all data and records of the Contractor relating to his performance under this contract. Louisiana Revised Statute 44:36 Preservation of Records states that public records shall be preserved and maintained for a period of at least (3) three years from the date on which the public record was made. 6. Payment terms for services will be Net 30 days based on the monthly invoice. Agencies will be invoiced monthly in arrears by the contractor. Advanced payments shall not be made. IN WITNESS WHEREOF, the parties hereto have executed this Agreement effective as of the date first written above. CITY OF BATON ROUGE AND PARISH OF EAST BATON ROUGE WITNESS: OWNER By Sharon Weston Broome, Mayor-President WITNESS: CONTRACTOR By _________________________________ ____________________________________ (Typed Name and Title) Approved as to form: ___________________________ Parish Attorney’s Office Revised 12-12-23 Page 33 STANDARD FEDERAL AWARD CONTRACTOR TERMS AND CONDITIONS COMPLIANCE WITH THE CODE OF FEDERAL REGULATIONS (2 C.F.R. § Pt. 200, App. II) ☐ CHECK HERE TO CONFIRM THAT NO U.S. TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS ARE BEING USED FOR THIS CONTRACT/PROFESSIONAL SERVICE AGREEMENT 1. Termination for Cause or Convenience; Suspension. CITY-PARISH may exercise any rights available under Louisiana law to terminate for cause upon the failure of the CONTRACTOR to comply with the terms and conditions of this AGREEMENT, provided that the CITY-PARISH shall give contractor written notice specifying contractor's failure and thirty (30) days to cure the defect. CITY-PARISH may terminate the AGREEMENT at its convenience at any time for any or no reason by giving thirty (30) days written notice to CONTRACTOR. Upon termination for cause or convenience, the CONTRACTOR shall be entitled to payment for deliverables in progress through the date of termination, to the extent work has been performed in accordance with the terms and/or conditions of this AGREEMENT or otherwise to the satisfaction of CITY-PARISH, as well as reasonable termination and demobilization costs. Should the CITY-PARISH find it necessary to suspend the work for lack of funding or other circumstances beyond its control, this may be done by thirty (30) days written notice given by CITY-PARISH to that effect. If the AGREEMENT is suspended for more than thirty (30) consecutive calendar days, the CONTRACTOR shall be compensated for services performed prior to the notice of suspension. In addition, when work under the AGREEMENT resumes, the CONTRACTOR's compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the CONTRACTOR’s services. 2. Remedies. If any work performed by the CONTRACTOR fails to meet the requirements of the AGREEMENT, the CITY-PARISH may in its sole discretion: a) elect to have the CONTRACTOR re-perform or cause to be re-performed at the CONTRACTOR’s sole expense, any of the work which failed to meet the requirements of the AGREEMENT; b) hire another subconsultant to perform the work and deduct any additional costs incurred by CITY-PARISH as a result of substituting the Proposer from any amounts due to the CONTRACTOR; or c) pursue and obtain any and all other available legal or equitable remedies. 3. Equal Employment Opportunity. During the performance of this contract, the CONTRACTOR agrees as follows: Revised 12-12-23 Page 34 a) The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The CONTRACTOR will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: b) Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. c) The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of he CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. d) The CONTRACTOR will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the CONTRACTOR’s legal duty to furnish information. e) The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the CONTRACTOR’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. f) The CONTRACTOR will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. g) The CONTRACTOR will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. Revised 12-12-23 Page 35 h) In the event of the CONTRACTOR's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the CONTRACTOR may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. i) The CONTRACTOR will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, The CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. Revised 12-12-23 Page 36 4. Davis Bacon Act. When required by federal program legislation or local program policies all prime construction contracts in excess of $2,000.00 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148). The CONTRACTOR agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act (40 U.S.C. 3141-3148) as amended, with the provisions of Contract Work Hours and Safety Standards Act, the Copeland "Anti-Kickback" Act (40 U.S.C. 276a-276a-5•, 40 USC 327 and 40 USC 276c) and all other applicable Federal, state and local laws and regulations pertaining to labor standards in so far as those acts apply to the performance of this contract. In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The CONTRACTOR shall maintain documentation which demonstrates compliance with requirements of this part. Such documentation shall be made available to the City-Parish for review upon request. 5. Compliance with the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). All contracts awarded by the non-Federal entity in excess of $100,000.00 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Any contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (b)(1) through (4) below along with a clause requiring subcontractors to include these clauses in any lower tier subcontracts. a) Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. Revised 12-12-23 Page 37 b) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (b)(1) of this section the CONTRACTOR and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (b)(1) of this section, in the sum of $27 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (b)(1) of this section. c) Withholding for unpaid wages and liquidated damages. The (write in the name of the Federal agency or the loan or grant recipient) shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the CONTRACTOR or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (b)(2) of this section. d) Subcontracts. The CONTRACTOR or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (b)(1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (b)(1) through (4) of this section. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions, which are hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Revised 12-12-23 Page 38 . Clean Water Act/ Federal Water Pollution Control Act. Contracts and subgrants of amounts in excess of $150,000.00 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of Environmental Protection Agency (EPA). The CONTRACTOR hereby agrees to adhere to the provisions, which require compliance with all applicable standards, orders, or requirements issued under Section 508 of the Clean Water Act which prohibits the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA List of Violating Facilities. a) The CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. § 7401 et seq. b) If this contract is funded by federal dollars, The CONTRACTOR agrees to report each violation to the State and understands and agrees that the State will, in turn, report each violation as required to assure notification to the CITY-PARISH, and the appropriate Environmental Protection Agency Regional Office. c) If this contract is funded by federal dollars, the CONTRACTOR agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with federal assistance. 8. Debarment & Suspension. A contract award must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the CONTRACTOR is required to verify that none of the CONTRACTOR’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). The CONTRACTOR must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. This certification is a material representation of fact relied upon by CITY-PARISH. If it is later determined that the CONTRACTOR did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to CITY-PARISH, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. Revised 12-12-23 Page 39 The CONTRACTOR agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The CONTRACTOR further agrees to include a provision requiring such compliance in its lower tier covered transactions. The CONTRACTOR shall submit a Federal Debarment Certification to assure compliance with the aforementioned regulation. 9. Byrd Anti-Lobbying Act. Contractors that apply or bid for an award exceeding $100,000.00 must file the required certification under the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). The CONTRACTOR will be expected to comply with Federal statutes required in the Anti-Lobbying Act. Contractors who apply or bid for an award shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any Agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. 10. Procurement of Recovered Materials (2 C.F.R. 200.322). A non-Federal entity that is a state agency or agency of a political subdivision of a state and its CONTRACTOR must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the items exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Revised 12-12-23 Page 40 11. Surveillance Services or Equipment. A non-Federal entity and subrecipients who procure telecommunications and video surveillance services or equipment by obligating or expending loan or grant funds must comply with the provisions of 2 C.F.R. §200.216. Specifically, (a) recipients and subrecipients are prohibited from using grant funds to: (1) Procure or obtain; (2) Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889