Video Management System (VMS) Replacement

Project Title Video Management System (VMS) Replacement Invitation # 20240306VA Bid Posting Date 03/06/2024 5:39 PM (PDT) Project Stage Bidding Bid Due Date 04/11/2024 2:00 PM (PDT) Response Format Electronic and Paper Project Type RFP (Request for Proposal) Response Types Cost File Response File Type of Award Lump Sum Categories 334310 - Audio and Video Equipment Manufacturing 443130 - Camera and Photographic Supplies Stores 511210 - Software Publishers 541512 - Computer Systems Design Services 541690 - Other Scientific and Technical Consulting Services 561621 - Security Systems Services (except Locksmiths) License Requirements Department IT Address 35 Cajon St. Suite 222 Redlands, California 92373 County San Bernardino Bid Valid Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration Pre-Bid Meeting Information Pre-Bid Meeting Yes - Mandatory Pre-Bid Meeting Date 03/20/2024 10:00 AM (PDT) Pre-Bid Meeting Location City of Redlands 35 Cajon Street, Suite 222 FCS

Conference Room Redlands, CA 92373 Online Q&A Online Q&A Yes Q&A Deadline 03/28/2024 5:00 PM (PDT) Contact Information Contact Info Valerie Abrego -909-335-4789 vabrego@cityofredlands.org Bids to 35 Cajon Street, Suite 222, Redlands, CA, 92373 Owner's Agent Description Scope of Services The City of Redlands (“City”) is requesting proposals from qualified vendors with the experience, expertise and qualifications to provide a city-wide video management system (VMS) solution. The scope of work will include the provision of all equipment and professional services necessary to successfully complete the replacement of the City’s current VMS, including as-needed camera replacement, infrastructure addition/replacement, and as-required related professional services such as implementation, installation, training, maintenance, and support of all cameras, connectivity, and VMS components. The proposed solution must integrate with a future access control system (ACS), the specifications of which are undefined at this time. The City may optionally select more than one firm to perform the services. Other Details Notes Special Notices PRICE/COST All charges should be included on the Price Sheet which includes all associated costs (including but not limited to delivery, freight, etc.) BIDDER MUST BID ON ALL ITEMS. AWARD WILL BE MADE TO THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER. TERMS AND CONDITIONS By submitting a bid, vendors acknowledge conformity with all of the bid notices and attached and written Terms and Conditions such as, but not limited to, insurance, business license, applicable labor codes and laws. SPECIFICATION CONFORMITY All Bidders must conform to the included/attached specifications and the products they furnish shall be of first class quality and the equipment used to provide said product shall be the best obtainable in the various trades. No advantage shall be taken by the manufacturer in the addition and/or omission of any ingredient or detail that makes the product non-compliant with any of the specifications, although such details are not mentioned in these specifications. CHANGES / MODIFICATIONS The City reserves the right to order and/or accept changes in the scope of work and/or specification and resulting contract. The successful Bidder has the right to request an equitable price adjustment in cases where modifications to the contract under the authority of this clause result in increased costs to the contractor. Price adjustments will be based on the unit prices proposed by the Bidder in response to this solicitation. Local Programs & Policies Place eBid