Infrared Spectrometer

"UNIVERSITY\nof ARKAN SAS University of Arkansas at Pine Bluff\n\n1200 N. University Drive\nAT PINE BLUFF Pine Bluff, Arkansas 71601\n\n1873\n\nINVITATION FOR BID (IFB)\n\nBID SOLICITATION DOCUMENT\n\nIssue Date: March 20, 2023 Bid Opening Date: April 5, 2023\n\nBid No: UAPB P167 Bid Opening Time: 11:00 A.M. CST\n\nBid Subject: Infrared Spectrometer and Accessories | Type of Contract: FIRM\n\nSUBMIT TO: UAPB Procurement Department FOB: UAPB Warehouse\n1200 North University Drive\nBY MAIL: P.O. BOX 4979 Hazzard Gym/Annex Building\n\nPine Bluff, Arkansas 71601\n\nMessenger: 1200 University Drive\nOffice of Procurement\nRoom 102 - Administration Bldg.\nPine Bluff, AR 71601\n\nAttention: Phone: (870)575-8736\nPatricia Cole Fax No: (870)575-4647\nFiscal Support Manager Email: colep@uapb.edu\n\nYour bid must be received in the UAPB Procurement Department by or before the bid opening date and\ntime indicated above. Bids must be signed in

ink. Unsigned bids will not be considered. The University\nreserves the right to reject any and all bids received. All bids shall be as specified or an approved equal.\nProspective Contractors assume all risk for timely, properly submitted deliveries.\n\nBid\u2019s Outer Packages:\n\nAll bids shall be seal outer packaging (envelope) must be properly mark with the following information. If\nouter packaging of bid submission is not properly marked, the package may be opened for bid\nIdentification purposes.\n\ne Bid number\ne Date and time of bid opening\ne Prospective Contractor's name and return address\n\n" "Bid Solicitation Document\n\n11\n\n1.2\n\n1.3\n\n1.4\n\n1.5\n\n1.6\n\nSECTION 1- GENERAL INSTRUCTIONS AND INFORMATION\n\nPURPOSE\nThe purpose of this Invitation for Bid (IFB) is to solicit FIRM pricing for Infrared Spectrometer and Accessories\nfor the University of Arkansas at Pine Bluff, hereafter called UAPB.\n\nTYPE OF CONTRACT\nAs a result of this IFB, UAPB intends to award a contract to Single supplier. UAPB reserve the right to award this\nbid \u201cALLOR NONE\u201d.\n\nISSUING AGENCY\nUAPB, as the issuing office, is the sole point of contact throughout this solicitation process.\n\nBID OPENING DATE AND LOCATION\n\nBids will opened at the following location:\nUAPB PROCUREMENT OFFICE\n1200 N. University Drive\nAdmin. Bldg., Room 102\nPine Bluff, Arkansas 71601\n\nTo be considered, sealed, signed, written bids must be received by the UAPB Procurement no later than the time\nand date as listed on the cover page of this IFB.\n\nAll bids and proposals shall be for public opening. Bids shall not be subject to public review until after the\ncommittee has completed its work and the award. The opening will serve only to open, read, and tabulate the\nbid price of each. No discussion will be entered into with any vendor as to the quality or provisions of the\nspecifications and no award will be made either stated or implied at the bid opening.\n\nNO BID may be withdrawn after the schedule closing time for receipt for at least sixty (60) calendar days. All\ncontract offers must remain valid for the same period of time unless otherwise stated.\n\nA bid forwarded without all papers attached as received with the bid response package or other materials\nnecessary to completely describe the services quoted will be cause for rejection of the bid by the University of\nArkansas at Pine Bluff.\n\nLATE BIDS WILL NOT BE CONSIDERED\n\nLate bids, bids enroute, bids left at locations other than the Office of Procurement by special carrier or other\nwill not be considered if they are not in the Office of Procurement by or before the time as indicated on the\nfront of the IFB document as \u201cBid Opening Date and Time\u201d.\n\nACCEPTANCE OF REQUIREMENTS\n\nA. A Prospective Contractor must unconditionally accept all requirements in the Requirements Section(s)\nof the IFB to be considered a responsive Prospective Contractor.\n\nB. A Prospective Contractor\u2019s bid will be rejected if a Prospective Contractor takes exceptions to any\nRequirements in the Requirements Section(s) of this IFB.\n\nPage 2 of 24\n" "Bid Solicitation Document\n\n1.7 DEFINITION OF TERMS\n\nA.\n\nThe UAPB Procurement Official has made every effort to use industry-accepted terminology in this Bid\nSolicitation and will attempt to further clarify any point of an item in question as indicated in\nClarification of Bid Solicitation.\n\nUnless otherwise defined herein, all terms defined in Arkansas Procurement Law and used herein have\nthe same definitions herein as specified therein.\n\n\u201cProspective Contractor\u201d means a person who submits a bid in response to this solicitation.\n\u201cContractor\u201d means a person who sells or contracts to sell commodities and/or services.\n\nThe terms \u201cInvitation for Bid\u201d, \u201cIFB,\u201d \u201cBid Solicitation,\u201d and \u201cSolicitation\u201d are used synonymously in this\ndocument.\n\n\u201cResponsive bid\u201d means a bid submitted in response to this solicitation that conforms in all material\nrespects to this IFB.\n\n\u201cBid Submission Requirement\u201d means a task a Prospective Contractor must complete when submitting a\nbid response. These requirements will be distinguished by using the term \u201cshall\u201d or \u201cmust\u201d inthe\nrequirement.\n\n\u201cRequirement\u201d means a specification that a Contractor\u2019s product and/or service must perform during\nthe term ofthe contract. These specifications will be distinguished by using the term \u201cshall\u201d or \u201cmust\u201d\ninthe requirement.\n\n\u201cUAPB\u201d means the University of Arkansas at Pine Bluff. When the term \u201cUAPB\u201d is used herein to\nreference any obligation of the university under a contract that results from this solicitation, that\nobligation is limited to UAPB agency using such a contract.\n\n\u201cUniversity\u201d or \u201cOwner\u201d Shall be interpreted to mean University of Arkansas Board of Trustees acting\nfor and on behalf of the University of Arkansas at Pine Bluff.\n\n1.8 RESPONSE DOCUMENTS\n\nA.\n\n1.\n\nBid Response Packet\n\nThe following are Bid Submission Requirements and must be submitted in the original Bid Response\nPacket.\n\na. Original signed Bid Signature Page. (See Bid Response Packet.)\n\ni. An.official authorized to bind the Prospective Contractor(s) to a resultant contract must sign the\nBid Signature Page included in the Bid Response Packet.\n\nii. Prospective Contractor\u2019s signature signifies agreement to and compliance with all Requirements\nin this IFB, and that any exception that conflicts with a Requirement or Bid Submission\nRequirement of this Bid Solicitation will cause the Prospective Contractor\u2019s bid to be rejected.\n\nii. Bid response must be in the English language.\n\nb. Must submit One (1) original hard copy of the Bid Response Packet and one (1) complete copies\nwith a total of two (2) packets. The \u201cOriginal shall be clearly identified.\u201d Pricing on the Official Bid\nPrice Sheet must be proposed in U.S. dollars and cents.\n\nPage 3 of 24\n" "Bid Solicitation Document\n\n2. The following items should be submitted in the original Bid Response Packet as a hard copy and as an\nelectronic copy, preferably on a flash drive and in PDF format.\n\nOne (1) copy oftthe Official Bid Price Sheet,\n\nEO 98-04 Disclosure Form. (See Standard Terms and Conditions, #27. Disclosure.)\n\nCopy of Prospective Contractor\u2019s Equal Opportunity Policy. (See Equal Opportunity Policy.)\nVoluntary Product Accessibility Template (VPAT). (See Technology Access.)\n\nProposed Subcontractors Form. (See Subcontractors.)\n\nW-9 Form\n\nBoycott of Israel Certification\n\na=paro\u00bb\n\n3. DO NOT include any other documents or ancillary information, such as a cover letter or\npromotional/marketing information.\n\n1.9 CLARIFICATION OF BID SOLICITATION\nA. Submit any questions requesting clarification of information contained in this Bid Solicitation in writing via\nemail by 4:00 p.m., Central Time on or before 3/29/2023 to the UAPB official front cover of this Bid\nSolicitation.\n\ne For each question submitted, Prospective Contractor should reference the specific solicitation\nitem number to which the question refers.\n\ne Prospective Contractors\u2019 written questions will be consolidated and responded to by UAPB. If\nProspective Contractor questions are unclear or non-substantive in nature, UAPB may request\nclarification of a question(s) or reserves the right not to respond to that question(s).\n\nB. The Prospective Contractor should notify the UAPB official of any term, condition, etc., that precludes the\nProspective Contractor from submitting a compliant, responsive proposal. Prospective Contractors should\nnote that it isthe responsibility of the Prospective Contractor to seek resolution of all such issues,\nincluding those relating to the terms and conditions of the contract, prior to the submission of a bid.\n\nC. Prospective Contractors may contact the UAPB official with non-substantive questions at any time prior to\nthe bid opening.\n\nD. An oral statement by UAPB will not be part of any contract resulting from this solicitation and may not\nreasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to\n\nwriting and expressiy adopted by UAPB.\n\nE. Prospective Contractors entering into a contract with UAPB shall comply with all the terms and conditions\ncontained herein.\n\n1.10 SUBCONTRACTORS\n1. Prospective Contractor should complete, sign and submit the Proposed Subcontractors Form included in\nthe Bid Response Packet.\n\n2. Donotattach any additional information to the Proposed Subcontractors Form.\n\n3. The utilization of any proposed subcontractor is subject to approval by UAPB.\n\nPage 4 of 24\n" "Bid Solicitation Document\n\nPRICING\n\n1.\n\nProspective Contractor(s) shall include all pricing on the Official Bid Price Sheet(s) only. If any cost is not\nidentified by the successful Contractor but is subsequently incurred in order to achieve successful\noperation, the Contractor shall bear this additional cost. The Official Bid Price Sheet is provided as a\nseparate electronic file posted with this Bid Solicitation.\n\nTo allow time to review bids, prices must be valid for 90 days following the bid opening.\n\nDO NOT submit any ancillary information not related to actual pricing on or with the Bid Price Sheet.\n\nPRIME CONTRACTOR RESPONSIBILITY\n\n1.\n\n2.\n\nA single Prospective Contractor must be identified as the prime Contractor.\n\nThe prime Contractor shall be responsible for the contract and jointly and severally liable with any of its\nsubcontractors, affiliates, or agents to UAPB for the performance thereof.\n\nINDEPENDENT PRICE DETERMINATION\n\nA.\n\nB.\n\nBy submission of this bid, the Prospective Contractor certifies, and in the case of a joint response, each\nparty thereto certifies as to its own organization, that in connection with this bid:\n\ne The prices in the bid have been arrived at independently, without collusion.\ne _ No prior information concerning these prices has been received from, or given to, a competitive\ncompany.\n\nEvidence of collusion warrants consideration of this bid by the Office of the Attorney General. All\nProspective Contractors shall understand that this paragraph may be used as a basis for litigation.\n\nRESERVATION\n\nThis invitation does not commit UAPB to pay any cost incurred in the preparation of bids. Further, UAPB\nreserves the right to accept or reject any or all bids or any part of a bid in the best interest of the agency. We\nfurther reserve the right to award this bid \u201cAll or None\u201d whichever is in the best interest of the University to do\nso. Bids which fail to comply fully with any provisions of the specifications and bid documents will be considered\ninvalid and will not receive consideration.\n\nPROPRIETARY INFORMATION\n\nA.\n\nSubmission documents pertaining to this Bid Solicitation become the property of UAPB and are subject\nto the Arkansas Freedom of Information Act (FOIA).\n\nIn accordance with FOIA and to promote maximum competition in UAPB competitive bidding process,\nUAPB may maintain the confidentiality of certain types of information described in FOIA. Such\ninformation may include trade secrets defined by FOIA and other information exempted from the Public\nRecords Act pursuant to FOIA.\n\nProspective Contractor may designate appropriate portions of its response as confidential, consistent\nwith and to the extent permitted under the Statutes and Rules set forth above, by submitting a redacted\ncopy of the response.\n\nBy so redacting any information contained in the response, the Prospective Contractor warrants that it\nhas formed a good faith opinion having received such necessary or proper review by counsel and other\n\nPage 5 of 24\n"