Sheet Music

GREENWICH PUBLIC SCHOOLS Purchasing Department 290 Greenwich Avenue Greenwich, Connecticut 06830 (203) 625-7411 eugene_watts@greenwich.k12.ct.us EUGENE H. WATTS Director of Purchasing June 8, 2022 Dear Sir/Madam: You are invited to submit a bid for Sheet Music for the Greenwich Public School District. The attached proposal specifications detail the requirements we are looking for. Bid"ders are urged to read all documents carefully and fill out all information requested. Bid"s which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection for failure to comply strictly with these conditions. Bid"s must be submitted on the schedule form attached hereto. All unit prices must be filled in. Each proposal must be submitted with (1) original copy/set, and four (4) copies/sets of the proposal. Proposers must submit proposals in a clear, concise and legible manner to

permit proper evaluation of responsive proposal. Faxed or emailed proposals will not be accepted however, hand delivered, mailed or overnight proposals will be accepted Monday through Friday between the hours of 8:30am -12:00pm and 1:30 pm - 3:00pm in the Central Receiving Department located in the Arch Street parking lot, or by mail. The original proposal and copies must be in a sealed envelope plainly marked: Sheet Music Bid" Opening Date: 6/23/22 Opening Time: 10:00 AM Bid" Number: 2375-22 All responses are subject to change based on the status of the COVID 19 pandemic and Federal Ordinances. The details to join the meeting remotely are as follows: Dial-In by phone: 1 458-888-1053 PIN: 974 234 424# All Proposers and other interested people are invited to call in to hear Bid" #2375-22 being read at 10:00 a.m. Very truly yours, _____________________ Eugene H. Watts 2 INSTRUCTIONS Sealed bids for Sheet Music for Greenwich Public Schools as specified on the attached specification sheets will be received at the time and date stated. All bidders and other interested persons are invited to be present at the opening of these bids which take place at the Board of Education. Bid"ders are urged to read all documents carefully and fill out all information requested. Bid"s which are incomplete, obscure, or conditional, and which contain irregularities of any kind, will be subject to rejection. QUESTIONS Questions concerning this Bid" will be received by e-mail only directed to the Bid" Department at: (bid_department@greenwich.k12.ct.us). In the subject line you must put Bid" #2375-22 Sheet Music. All questions must be received no later than noon June 14, 2022. All answers will be posted as an addendum to our website, www.greenwicschools.org no later than noon on June 17, 2022. Failure to comply with these conditions will result in the proposer waving his/her right to dispute the Bid" specifications and conditions. It is the proposer’s responsibility to check our website for all addenda up to the day before the opening date. Deliveries will be made to all of the Public Schools in Greenwich, Connecticut. Freight cost must be included in the bid price (F.O.B Destination). All items must be shipped in 1 shipment within 2 weeks of receiving the order. If for some reason any part is back-ordered, the vendor must notify the school/teacher of such item. A decision will be made by the teacher and/or to either wait for the music or select another piece. The Board of Education reserves the right to waive any informality in the bid or reject any or all bids or to accept any bid, which appears to be in the best interest of the Board of Education. Any bid may be withdrawn prior to the opening time and date. Any bid received after the time and date as specified will not be considered. GENERAL TERMS AND INSTRUCTIONS: The successful vendor shall guarantee that the music to be delivered conforms in every aspect with accepted standards of the school that is placing the order and must be available once a month or when needed, if there are any problems. No sheet music can be placed on back-order. If the Board of Education is able to obtain the music from another source, your company cannot say that “it is discontinued.” If any sheet music is discontinued, the Purchasing Department must be notified. The Board of Education shall have the right to take such steps as it deems necessary mailto:bid_department@greenwich.k12.ct.us http://www.greenwicschools.org/ 3 to determine the ability of the bidder to perform the work. The bidder shall furnish the Board of Education with information and data for this purpose as the Board of Education may request. The right is reserved to reject any bid, where on investigation, the evidence or information submitted by such bidder does not satisfy the Board of Education. The bidder must be qualified to carry out properly the terms of the contract. No amount shall be added for the Connecticut Sales Tax or Federal Tax. The Greenwich Public Schools is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut. Bid"ders must comply with all Federal, State and Local Laws and Regulations and all applicable safety standards. Greenwich Public Schools reserves the right to extend this bid if agreed by both parties. Should the bidder find, during examination of specifications, any discrepancies, omissions, ambiguities, or conflicts in the specifications or be in doubt as to the meaning of any portion of them, he/she shall bring the question to the attention of the Purchasing Department at the Board of Education at once and not later than ten (10) days before the bid due date. The Purchasing Department will review questions and, where information sought is not clearly indicated or specified, the Purchasing Department will then instruct all bidders in writing regarding the points in question, by issuing a clarifying addendum, which will become a part of the specifications. No alleged "verbal interpretation" shall be held valid. All Addenda issued during this period supersedes previous information and automatically becomes part of the specifications. If the Board of Education deems it necessary, it may postpone the opening date of bids by notifying each bidder by telephone, mail or the issuing of an addendum. The Greenwich Board of Education reserves the right to accept the bid or bids of the lowest qualified bidder, kind, quality and material being equal, to select a single item from the bidder, or to accept the bid as a whole; to reject any and all bids, and to waive any omission or informalities in any bid. COLLUSION AMONG BIDDERS: More than one offer from an individual, firm, partnership, corporation or association under the same or different name will be rejected. Reasonable grounds for believing that a bidder is interested in more than one bid for the work contemplated will cause rejection of all bids in which the bidder is interested. Any or all bidders will be rejected if there is any reason for believing that collusion exists among the bidders. Participants in such collusion may not be considered in the future offers for the same 4 work. Each bidder, by submitting a bid, certifies that it is not a part to any collusive action. EMPLOYMENT DISCRIMINATION BY CONTRACTOR PROHIBITED: The successful bidder will not discriminate against any employee, or applicant for employment, because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The successful bidder agrees to post in a conspicuous place, available to employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause. The successful bidder in all solicitation or advertisements for employees, placed by or on behalf of the contractor, will state that such successful bidder is an Equal Opportunity Employer. Employment discrimination by contractor prohibited. Notices, advertisements, and solicitations place in accordance with Federal Law, rules or regulation shall, be deemed sufficient for the purpose of meeting the requirements of this section. Due to the highly competitive nature of this bid, please indicate any or all other services that will allow your company to be distinguished from the others. This information will be used in awarding this Bid". Greenwich Public Schools will be looking to purchase approximately $15,000.00 of sheet music for the 2019-2020 school year. 5 NON-COLLUSION AFFIDAVIT GREENWICH PUBLIC SCHOOLS 290 GREENWICH AVE GREENWICH, CONNECTICUT State of ___________________________: County of _________________________:s.s. I state that I am the_______________________ of ____________________________ (TITLE) (NAME OF MY FIRM) and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid. I state that: (1) The price(s) and amount of this bid have been arrived at independently and without consultation communication or agreement with any other contractor, bidder/bidder or potential bidder/bidder. (2) Neither the price(s) nor the amount of this bid/rfp, and neither the approximate price(s) nor approximate amount of this bid/rfp, have been disclosed to any other firm or person who is a bidder/bidder or potential bidder/bidder, and they will not be disclosed before bid/rfp opening. (3) No attempt has been made or will be made to induce any firm or person to refrain from bidding/proposing on this contract, or to submit a bid/bid higher than this bid/rfp, or to submit any intentionally high or noncompetitive bid/rfp or other form of complementary bid/rfp. 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PPaarrttiicciippaannttss iinn ssuucchh ccoolllluussiioonn mmaayy nnoott bbee ccoonnssiiddeerreedd iinn tthhee ffuuttuurree ooffffeerrss ffoorr tthhee ssaammee wwoorrkk.. EEaacchh bbiiddddeerr//bbiiddddeerr bbyy ssuubbmmiittttiinngg aa bbiidd//bbiidd cceerrttiiffiieess tthhaatt iitt iiss nnoott aa ppaarrtt ttoo aannyy ccoolllluussiivvee aaccttiioonn.. (5) The bid/rfp of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid/bid. (6) ______________________________________its affiliates, subsidiaries, officers, (NAME OF MY FIRM) directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding/proposing on any public contract, except as follows: I state that __________________________ understands and acknowledges that (NAME OF MY FIRM) the above representations are material and important, and will be relied on by